10/10/2017 - City Council SpecialMINUTES
SPECIAL CITY COUNCIL MEETING
OCTOBER 10, 2017
5:30 P.M.
EAGAN MUNICIPAL CENTER
City Councilmembers present: Mayor Maguire, Bakken, Fields, and Hansen. Councilmember Tilley was
absent. Mayor Maguire arrived at 5:35 p.m.
City staff present: City Administrator Osberg, Assistant City Administrator Miller, Finance Director
Pepper, Assistant Finance Director Feldman, Communications Director Garrison, Parks & Recreation
Director Pimental, City Clerk Scipioni, and Director of Public Works Matthys, Water Resources Manager
Macbeth, ECC Manager Grange, and Civic Arena Manager Vaughn..
ROLL CALL AND ADOPTION OF THE AGENDA
Councilmember Fields moved, Councilmember Hansen seconded a motion to adopt the agenda as
presented. Aye: 4 Nay:0
VISITORS TO BE HEARD
There were no visitors to be heard.
JOINT MEETING WITH ENERGY AND ENVIRONMENT ADVISORY COMMISSION
Director of Parks and Recreation Pimental introduced the Energy and Environment Advisory Commission
members. Each of the Commissioners introduced themselves to the City Council.
Chair Oxley and Commission members gave an overview of the EEAC projected goals for 2018.
The Council and members of the EEACC discussed the proposed projects.
Mayor Maguire thanked the Energy and Environment Advisory Commission for attending the meeting.
2018 EAGAN CONVENTION AND VISITORS BUREAU BUDGET
Communications Director Garrison introduced the item noting while the ECVB Board operates
independently from the City, Section 3.2 of the Operating Agreement with the City of Eagan requires the
ECVB to submit its work plan and operating budget to the City Council for its review and approval.
Brent Cory, Eagan Convention and Visitors Bureau President & CEO, gave an overview of the 2018
marketing priorities and proposed ECVB budget.
The Council reviewed the marketing priorities and proposed budget.
The Council directed the 2018 Eagan Convention and Visitors Bureau budget to be included on a future
City Council meeting consent agenda for formal consideration.
Special City Council Minutes
October 10, 2017
Page 2
2018-2019 ENTERPRISE AND SPECIAL REVENUE FUND BUDGETS
City Administrator Osberg introduced the item noting Council is being asked to provide direction to staff
regarding the proposed 2018-2019 Enterprise Funds and Special Revenue Fund budgets.
Public Works Director Matthys walked through the Public Utilities budget touching on several of the
highlights and changes.
Parks and Recreation Director Pimental gave an overview of the highlights and changes for the Civic
Arena, Cascade Bay and the Community Center. Pimental noted the request that the Civic Arena budget
be added to a Finance Committee meeting to address options with respect to the internal loan that is
not being paid.
Assistant City Administrator Miller touched on several of the highlights and changes for
AccessEagan/Fiber Infrastructure. Miller noted the request for the AccessEagan/Fiber Infrastructure
budget to be added to a Finance Committee meeting to address possible sources of AccessEagan
operational funding.
Communications Director Garrison gave an overview of the highlights and changes for E -TV. Studio
Supervisor Ongstad touched on the operational focus for the next couple of years.
The Council and staff discussed the Enterprise Funds and Special Revenue Fund budgets.
The Council directed the Civic Arena budget and AccessEagan/Fiber Infrastructure budget to a future
Finance Committee.
The Council directed the remainder of the 2018-2019 Enterprise Fund budgets and E -TV budget to be
placed on a future City Council consent agenda for formal consideration.
REVIEW OF LICENSING AND REGULATING ALCOHOL AT VIKING LAKES
Assistant City Administrator Miller introduced the item noting the 2017 Special Legislative Session
included a law that allows Eagan to issue on -sale alcohol licenses to the owner of Lots 1 and 2, Block 1,
Viking Lakes. The next step in the process for allowing alcohol at the Viking Lakes complex is for the
City to consider an ordinance amendment allowing issuance of on -sale liquor licenses and setting
appropriate regulations. Miller noted City Clerk Scipioni will walk through the research conducted
regarding on -sale alcohol service at Viking Lakes and the policy considerations.
City Clerk Scipioni walked through the background information, public policy considerations and
questions. The Council provided the following feedback:
Should City Code be amended to allow the issuance of annual on -sale liquor licenses to the
owner, concessionaire or vendor for Lots 1 and 2, Block 1 Viking Lakes? Yes
2. Should City Code be amended to allow the issuance of short-term on -sale license licenses to
vendors for Lots 1 and 2, Block 1 Viking Lakes? Yes
a) How many days should the license term be? 30 days
b) Should short-term permits be approved by Councilor administratively?
Administratively
Special City Council Minutes
October 10, 2017
Page 3
3. Should City Code include limitations for the types of events at which alcohol service is
allowed? No
4. Should City Code limit the areas in which alcohol can be served/consumed on Lots land 2,
Block 1 Viking Lakes? No
5. Should City Code include a City permit requirement for alcohol caterers who are
selling/serving food and alcohol at a large-scale event? Registration for caterers with
stipulations for those that violate the ordinance
6. What fees are appropriate for the newly created licenses?
On Sale Annual Licenses:
Alcohol Sales less than $275,000 $5,500
Alcohol Sales between $275,000-$550,000 $6,500
Alcohol Sales greater than $550,000 $7,500
Short -Term Licenses $250 per 30 day permit
Caterer's Permit $25
Does the Council wish to enact any additional regulations regarding alcohol service at Lots
land 2, Block 1 Viking Lakes? No
There was no other business to be heard.
OTHER BUSINESS
ADJOURNMENT
Councilmember Fields moved, Councilmember Hansen seconded a motion to adjourn at 7:54 p.m.
Aye:4 Nay:O
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Mayor
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City Clerk