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2017-10-10 Special City Council MinutesMINUTES SPECIAL CITY COUNCIL MEETING OCTOBER 10, 2017 5:30 P.M. EAGAN MUNICIPAL CENTER City Councilmembers present: Mayor Maguire, Bakken, Fields, and Hansen. Councilmember Tilley was absent. Mayor Maguire arrived at 5:35 p.m. City staff present: City Administrator Osberg, Assistant City Administrator Miller, Finance Director Pepper, Assistant Finance Director Feldman, Communications Director Garrison, Parks & Recreation Director Pimental, City Clerk Scipioni, and Director of Public Works Matthys, Water Resources Manager Macbeth, ECC Manager Grange, and Civic Arena Manager Vaughn.. ROLL CALL AND ADOPTION OF THE AGENDA Councilmember Fields moved, Councilmember Hansen seconded a motion to adopt the agenda as presented. Aye: 4 Nay:0 VISITORS TO BE HEARD There were no visitors to be heard. JOINT MEETING WITH ENERGY AND ENVIRONMENT ADVISORY COMMISSION Director of Parks and Recreation Pimental introduced the Energy and Environment Advisory Commission members. Each of the Commissioners introduced themselves to the City Council. Chair Oxley and Commission members gave an overview of the EEAC projected goals for 2018. The Council and members of the EEACC discussed the proposed projects. Mayor Maguire thanked the Energy and Environment Advisory Commission for attending the meeting. 2018 EAGAN CONVENTION AND VISITORS BUREAU BUDGET Communications Director Garrison introduced the item noting while the ECVB Board operates independently from the City, Section 3.2 of the Operating Agreement with the City of Eagan requires the ECVB to submit its work plan and operating budget to the City Council for its review and approval. Brent Cory, Eagan Convention and Visitors Bureau President & CEO, gave an overview of the 2018 marketing priorities and proposed ECVB budget. The Council reviewed the marketing priorities and proposed budget. The Council directed the 2018 Eagan Convention and Visitors Bureau budget to be included on a future City Council meeting consent agenda for formal consideration. Special City Council Minutes October 10, 2017 Page 2 2018-2019 ENTERPRISE AND SPECIAL REVENUE FUND BUDGETS City Administrator Osberg introduced the item noting Council is being asked to provide direction to staff regarding the proposed 2018-2019 Enterprise Funds and Special Revenue Fund budgets. Public Works Director Matthys walked through the Public Utilities budget touching on several of the highlights and changes. Parks and Recreation Director Pimental gave an overview of the highlights and changes for the Civic Arena, Cascade Bay and the Community Center. Pimental noted the request that the Civic Arena budget be added to a Finance Committee meeting to address options with respect to the internal loan that is not being paid. Assistant City Administrator Miller touched on several of the highlights and changes for AccessEagan/Fiber Infrastructure. Miller noted the request for the AccessEagan/Fiber Infrastructure budget to be added to a Finance Committee meeting to address possible sources of AccessEagan operational funding. Communications Director Garrison gave an overview of the highlights and changes for E -TV. Studio Supervisor Ongstad touched on the operational focus for the next couple of years. The Council and staff discussed the Enterprise Funds and Special Revenue Fund budgets. The Council directed the Civic Arena budget and AccessEagan/Fiber Infrastructure budget to a future Finance Committee. The Council directed the remainder of the 2018-2019 Enterprise Fund budgets and E -TV budget to be placed on a future City Council consent agenda for formal consideration. REVIEW OF LICENSING AND REGULATING ALCOHOL AT VIKING LAKES Assistant City Administrator Miller introduced the item noting the 2017 Special Legislative Session included a law that allows Eagan to issue on -sale alcohol licenses to the owner of Lots 1 and 2, Block 1, Viking Lakes. The next step in the process for allowing alcohol at the Viking Lakes complex is for the City to consider an ordinance amendment allowing issuance of on -sale liquor licenses and setting appropriate regulations. Miller noted City Clerk Scipioni will walk through the research conducted regarding on -sale alcohol service at Viking Lakes and the policy considerations. City Clerk Scipioni walked through the background information, public policy considerations and questions. The Council provided the following feedback: Should City Code be amended to allow the issuance of annual on -sale liquor licenses to the owner, concessionaire or vendor for Lots 1 and 2, Block 1 Viking Lakes? Yes 2. Should City Code be amended to allow the issuance of short-term on -sale license licenses to vendors for Lots 1 and 2, Block 1 Viking Lakes? Yes a) How many days should the license term be? 30 days b) Should short-term permits be approved by Councilor administratively? Administratively Special City Council Minutes October 10, 2017 Page 3 3. Should City Code include limitations for the types of events at which alcohol service is allowed? No 4. Should City Code limit the areas in which alcohol can be served/consumed on Lots land 2, Block 1 Viking Lakes? No 5. Should City Code include a City permit requirement for alcohol caterers who are selling/serving food and alcohol at a large-scale event? Registration for caterers with stipulations for those that violate the ordinance 6. What fees are appropriate for the newly created licenses? On Sale Annual Licenses: Alcohol Sales less than $275,000 $5,500 Alcohol Sales between $275,000-$550,000 $6,500 Alcohol Sales greater than $550,000 $7,500 Short -Term Licenses $250 per 30 day permit Caterer's Permit $25 Does the Council wish to enact any additional regulations regarding alcohol service at Lots land 2, Block 1 Viking Lakes? No There was no other business to be heard. OTHER BUSINESS ADJOURNMENT Councilmember Fields moved, Councilmember Hansen seconded a motion to adjourn at 7:54 p.m. Aye:4 Nay:O i 1- &-4?0)-4- Mayor ro ��.. ,�- City Clerk