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2017-12-12 Special City Council MinutesMINUTES SPECIAL CITY COUNCIL MEETING DECEMBER 12, 2017 5:30 P.M. EAGAN MUNICIPAL CENTER City Councilmembers present: Mayor Maguire, Bakken, Fields, Hansen and Tilley. City staff present: City Administrator Osberg, Assistant City Administrator Miller, Public Works Director Matthys, Community Development Director Hutmacher, City Planner Ridley, Finance Director Pepper, Parks & Recreation Director Pimental, Police Chief McDonald, and City Attorney Hill. ROLL CALL AND ADOPTION OF THE AGENDA Councilmember Fields moved, Councilmember Bakken seconded a motion to adopt the agenda as presented. Aye: 5 Nay:0 VISITORS TO BE HEARD There were no visitors to be heard. JOINT MEETING WITH AIRPORT RELATIONS COMMISSION Assistant City Administrator Miller introduced the item, noting Commission member Dan Johnson will be giving a brief operations report summarizing the year at the airport and how it impacted Eagan, and Chair Thorkildson will walk through the proposed 2017-2018 ARC Work Plan. Each of the Commissioners introduced themselves to the City Council. Commissioner Johnson provided a 2017 operational overview using data provided by the Metropolitan Airports Commission (MAC), speaking to trends in 2017 and how aviation operations impact Eagan. Chair Thorkildson provided an overview of the proposed ARC Work Plan for 2017-2018. The Council and the members of the ARC discussed the work plan. The Council thanked the Commission for their work. The Council directed the 2017-2018 Airport Relations Commission Work Plan to be included on the December 19, 2017 City Council consent agenda. REVIEW FINAL POLICE DEPARTMENT/ CITY HALL REMODEL DESIGN CONCEPT City Administrator Osberg introduced the item noting John McNamara and Melissa Stein from Wold are here to brief the Council and seek feedback on the proposed final design and project budget. Assistant City Administrator Miller noted on May 2, 2017, the City Council approved a contract with Wold Architects and Engineering for architectural design services and construction support for building improvements at the Police Department and City Hall. Miller summarized the work to date on the project. Special City Council Minutes December 12, 2017 Page 2 City Administrator Osberg and Finance Director Pepper were available for questions pertaining to financing of the City's capital building projects. McNamara gave an overview of the remodel and proposed final design and project budget. The Council discussed the final remodel design concept. The Council directed the final Police Department / City Hall remodel design to be included on the December 19, 2017 City Council consent agenda. The Council took a 10 minute break. SHORT TERM RENTALS DISCUSSION Mayor Maguire introduced the item noting the Council recently discussed short-term rentals at their July 11th Special meeting. As part of that meeting, the City Council asked for additional research and certain comparison of how other cities handle short term rentals. Maguire provided an overview of past discussions and laid out how best to move forward with tonight's discussion. City Administrator Osberg noted City staff and the City Attorney are available for questions. The Council discussed short-term rentals. Councilmember Bakken stated his concerns. He suggested having a subcommittee consisting of himself and Councilmember Tilley, along with City staff, to further study short term rentals and provide recommendations to the Council. It was the consensus of the Council to schedule a subcommittee meeting to research and discuss short term rentals. SPERRY TOWER LIGHTING POLICY REVISIONS Public Works Director Matthys introduced the item noting on January 17, 2017, the Council approved the Sperry Tower Lighting Policy for staff implementation throughout 2017. The policy addressed the aesthetics and lighting details of the telecommunications facility and was intentionally simple for the first year, using a proposed lighting schedule that included only City recognized holidays in addition to a default Eagan Green. Schedule flexibility is included in the lighting policy to enable the celebration or notification of certain events or speciality lighting. Flexibility is also provided in the policy for the incorporation of public art as special lighting without a connection to a specific date. The Council discussed the proposed lighting policy revisions and provided feedback. The Council directed the Updated Sperry Tower Lighting Policy to be included on the December 19, 2017 City Council consent agenda. OTHER BUSINESS There was no other business to be heard. Special City Council Minutes December 12, 2017 Page 3 ADJOURNMENT Councilmember Tilley moved, Councilmember Bakken seconded a motion to adjourn at 8:44 p.m. Aye:S Nay:O Date Mayor City Clerk �;r/�