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2017-12-19 City Council MinutesMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota DECEMBER 19, 2017 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Erin Elgin owner of Sola Salon Studies addressed the Council regarding interest in placing an Eagan Sola Salon location in Eagandale Crossing Business Park. The Council and staff discussed the request. It was the consensus of the City Council to bring the item to a future Council workshop. A regular meeting of the Eagan City Council was held on Tuesday, December 19, 2017 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Director of Finance Pepper, Director of Communications Garrison, Public Works Director Matthys, Parks & Recreation Director Pimental, Director of Community Development Hutmacher, City Planner Ridley, City Attorney Dougherty, Police Lieutenant Tennessen, and Executive Assistant Stevenson. AGENDA City Administrator Osberg noted Item A under Public Hearings — Variance -Thor and Paula Raarup is being pulled from the agenda and will be brought back at a later date. Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the agenda as presented. Aye: 5 Nay:0 RECOGNITIONS AND PRESENTATION There were no recognitions and presentations to be heard. CONSENT AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the consent agenda as presented: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of December 5, 2017 regular City Council meeting, as presented. B. Personnel Items: 1. It was recommended to accept the resignation of Greg Tracy, Utility Worker and authorize the recruitment and replacement of this position. 2. It was recommended to authorize the hiring of a Temporary Street Maintenance Worker, to be named. 3. It was recommended to authorize the hiring of a full time Parks Maintenance Worker, to be named. City Council Meeting Minutes December 19, 2017 2 page 4. It was recommended to authorize promotion and recruitment of replacements for the following full time Fire Fighters who shall be promoted to full time Fire Captains effective February 1, 2018: Jonathan Kemp, Jacob McPherson, Nathan Voye and Michael Winters. 5. It was recommended to approve the 2018 Compensation Plans for all City of Eagan employees, including the Compensation Plans for all non-union, exempt, non-exempt, Part Time Recurring, and Seasonal/Temporary employees. 6. It was recommended to authorize the hiring of Jodi Opstad, Animal Control/Community Service Officer. 7. It was recommended to approve adjustments to the City Administrator's 2018 compensation to meet restrictions imposed by State. 8. It was recommended to authorize the hiring of the following seasonal employees as Fitness Instructor, Guest Services Rep, and Production Crewmember. 9. It was recommended to authorize the termination of the following seasonal employees as Landscape Crew and GIS. C. It was recommended to ratify the check registers dated December 1 and December 8, 2017. D. It was recommended to approve the ordinary and customary contracts with TargetSolutions Learning, LLC, and Aladtec, Inc. E. It was recommended to approve a resolution to accept a donation from Wal-Mart and the Eagan Art Festival. F. It was recommended to approve a manager change of the On -Sale Liquor and Sunday Liquor License issued to Blazing Wings, Inc. doing business as Buffalo Wild Wings Grill & Bar, 1280 Promenade Place. G. It was recommended to approve a manager change of the On -Sale Liquor and Sunday Liquor License issued to Cuz, Inc. doing business as La Fonda de los Lobos, 3665 Sibley Memorial Highway. H. It was recommended to approve an On -Sale Wine and Beer License for Eagan 888 Inc. doing business as Kyoto Sushi, located at 1250 Town Centre Drive. I. It was recommended to approve a contract with Mid -American Business systems for conversion of paper records to digital records and approve the corresponding 2018 budget adjustment. J. It was recommended to approve a transfer of $500,000 from the Public Utilities Fund to the Fiber Infrastructure Fund for AccessEagan operations. K. It was recommended to authorize appraisals for Fire Station Nos. 1 and 5. L. It was recommended to authorize reconveyance of forfeited lands of the State of Minnesota and direct staff to reacquire the property without any deed restriction. M. It was recommended to receive the Draft Feasibility Report for Project 1262 (Donnywood — Street Improvements) and schedule a Public Hearing to be held on January 16, 2018. N. It was recommended to receive the Draft Feasibility Report for Project 1263 (Discovery Road & Columbia Drive — Street Improvements) and schedule a Public Hearing to be held on January 16, 2018. 0. It was recommended to receive the Draft Feasibility Report for Project 1264 (Wescott Woodlands — Street Improvements) and schedule a Public Hearing to be held on January 16, 2018. P. It was recommended to receive the Draft Feasibility Report for Project 1265 (Blue Gentian/blue Water— Street Improvements) and schedule a Public Hearing to be held on January 16, 2018. Q. It was recommended to receive the Draft Feasibility Report for Project 1274 (Rocky Lane — Street Improvements) and schedule a Public Hearing to be held on January 16, 2018. City Council Meeting Minutes December 19, 2017 3 page R. It was recommended to approve the final payment for Contract 16-21 (Central Area Street Light Improvements) in the amount of $27,262.90 to Taylor Electric Company, LLC and accept the improvements for perpetual City maintenance subject to warranty provisions. S. Item was removed. T. It was recommended to approve the final payment for Contract. 17-03 (Cliff Lake Protection Project — Water Quality Improvements) in the amount of $80,038.40 to G.F. Jedlicki, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. U. It was recommended to approve the rescheduling of the Public Hearing to consider a new cable television franchise with Comcast and Ordinance for February 5, 2018. V. It was recommended to adopt Findings & Decision to Deny the Appeal and Affirm Issuance of Zoning Permit for the installation of the solar array structure located at 3330 Dodd Road. W. It was recommended to approve a one-year extension of the Conditional Use Permit and Variance approvals for the property located at 1030 Blue Gentian Road. X. It was recommended to schedule a Public Hearing for January 2, 2018 to consider authorizing a Minnesota Investment Fund application to the Minnesota Department of Employment and Economic Development for a loan to Medical Equipment Solutions, Inc. d/b/a Purair Inc. Y. It was recommended to receive the Conference Center Hotel at the Viking Lakes Development Feasibility and Market Study. Z. It was recommended to remove Condition 38 of the Preliminary Planned Development and Phase I Final Planned Development Conditions of Approval for the Viking Lakes development. AA. It was recommended to receive a request from Great Rivers Energy to permit a power line project and authorize preparation of an Environmental Assessment. BB. It was recommended to the Energy and Environment Advisory Commission (EEAC) to begin work on their 2018 work plan including the following three goals: community education on relative EEAC topics throughout the year; research a solar ordinance for the City; and research Greensteps Level 5 as an option for the City. CC. It was recommended to approve Baba's Catering, Green Mill Catering, Kowalski's Catering and Mintahoe Catering as the exclusive full-service catering providers for the Eagan Community Center from March 2018 through February 2021 and direct staff to prepare the appropriate contract for the Mayor's and City Clerk's signature in a form acceptable to the City Attorney. DD. It was recommended to approve Davanni's, Lone Oak Grill, Rascal's Bar and Grill, and Topper's Pizza as the exclusive limited -service catering providers for the Eagan Community Center from March 2018 through February 2021, and direct staff to prepare the appropriate contract for the Mayor's and City Clerk's signature. EE. Item was removed. FF. It was recommended to approve the final design for the Police Department and City Hall remodel project. GG. It was recommended to approve the 2017-2018 Airport Relations Work Plan. HH. It was recommended to approve the Public Works Committee regarding appeals to water meter surcharges. IL It was recommended to approve the plans and specifications for Lexington Diffley Skate Park redesign, and authorize the advertisement for a bid opening to be held at 11:00 a.m. on Wednesday, January 31, 2018. JJ. It was recommended to approve the updated Sperry Tower Lighting Policy for staff implementation. City Council Meeting Minutes December 19, 2017 4 page Item was pulled. PUBLIC HEARINGS Variance — Thor and Paula Raarup Comcast Cable Television Franchise Agreement and Ordinance City Administrator Osberg noted with approval of the Consent Agenda it was approved to move the Public Hearing to February 5, 2018. A final proposed ordinance and franchise was not completed in time for tonight's meeting. 2018 Fee Schedule City Administrator Osberg introduced the item noting the Council is being asked to approve the 2018 Fee Schedule establishing the fees for various City services, supplies and materials. Assistant Finance Director Feldman shared a few of the highlights of the proposed changes for the 2018 Fee Schedule. Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public hearing and approve adopt a resolution approving the 2018 Fee Schedule establishing fees for various City services, supplies and materials. Aye: 5 Nay: 0 OLD BUSINESS There was no old business to be heard. NEW BUSINESS There was no new business to be heard. LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA There were no administrative agenda items to be heard. VISITORS TO BE HEARD There were no visitors to be heard. City Council Meeting Minutes December 19, 2017 5 page ADJOURNMENT Councilmember Bakken moved, Councilmember Fields seconded a motion to adjourn the meeting at 6:40 p.m. Aye: 5 Nay: 0 I - R- is Date M �� Mayor City Clerk