02/05/2019 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
FEBRUARY 5, 2019
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken and Hansen. Councilmembers Fields and Tilley were absent.
A Closed Session was held at 6:10 p.m. to discuss tentative agreements with the following unions; Law
Enforcement Labor Services, representing Police Officers and Detectives, Teamsters Local 320 who
represents both the Clerical Unit and the Public Works and Parks Maintenance employees.
A regular meeting of the Eagan City Council was held on Tuesday, February 5, 2019 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken and Hansen.
Councilmembers Fields and Tilley were absent. Also present were City Administrator Osberg, Assistant
City Administrator Miller, Public Works Director Matthys, Parks and Recreation Director Pimental,
Community Development Director Hutmacher, Finance Director Pepper, Police Chief New, Fire Chief
Scott, City Clerk Scipioni, City Attorney Dougherty and Executive Assistant Stevenson.
AGENDA
City Administrator Osberg noted the New Business Item A - regarding the Quarry Road Self -Storage
project was pulled from the agenda at the request of the developer.
Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve the agenda as
amended. Aye:3 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentations.
CONSENT AGENDA
Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve the consent
agenda as presented: Aye: 3 Nay: 0
A. It was recommended to approve the minutes of January 8 and January 22, 2019 Special City
Council minutes, and January 15, 2019 regular City Council meeting, as presented or modified.
B. Personnel Items:
1. It was recommended to accept the resignation/retirement of Tom Miklya, Building Inspector
and authorize the recruitment and replacement of this position. It was recommended to
approve a Phased Retirement Agreement for a Phased Retirement Option under the Public
Employers Retirement Association (PERA) for Tom Miklya, effective March 2, 2019, not to
exceed one year.
City Council Meeting Minutes
February 5, 2019
2 page
2. It was recommended to approve the status change of the following part time Fire Fighters to
full time Fire Fighters; with a start date of March 4, 2019; Andrew Beskar, Dan Bonin, Josh
Freeman, Kevin Kiewatt, Andrew Klees, Nate Miller, and Tyler Moyna.
3. It was recommended to approve hiring of part time, recurring, non -benefit eligible
employees at the Eagan Community Center as Guest Services Representatives.
4. It was recommended to approve the hiring of seasonal recreation positions for Winter
Recreational Officials.
5. It was recommended to approve the status change of Amy Bifulk to temporary Skating
School Coordinator -Seasonal; with a start date of January 1, 2019 to expire no later than 15,
2019.
6. It was recommended to approve the reclassification of the Executive Assistant/Deputy Clerk
from Level 5 to Level 6.
7. It was recommended to approve the reclassification of the Human Resources Generalist,
from Level 10 to Level 11.
8. It was recommended to approve the hiring of a full time Fitness Coordinator at the Eagan
Community Center, to be named.
9. It was recommended to authorize the scheduling of off-duty full time Fire Captains and full
time Fire Fighters to work overtime, assisting with fire inspections of new construction.
10. It was recommended to ratify the collective bargaining agreement and two memorandums
of agreement with the International Association of Fire Fighters, Local No. 1571 Fire
Captains Unit.
11. It was recommended to acknowledge the resignation of employees as Building Attendants,
Guest Service Representative, Recreational Program Assistant, and Volunteer Fire Fighters.
C. It was recommended to ratify the check register dated January 11, 18, and 25, 2019.
D. It was recommended to approve the ordinary and customary contracts with Eagan Men's
Chorus, Pony Parties Express, JPS Entertainment, New Horizon Academy, City County Credit
Union, Sun Thisweek, Think Bank, Urgency Room, Evansen Art Studio, Dakota County Library,
Applied Ecological Services, Lexipol, LLC, AVI Systems, Inc., Verizon Wireless LLC, EPG Security
Group, TruGreen, Dakota County, and Schwab-Vollhaber-Lubratt.
E. It was recommended to approve Policy Modifications and proposal on updated Recreation
Scholarship Program to the Fee Options Plan.
F. It was recommended to approve Change Order #7 for Project 18-06, Police Department and City
Hall Renovation.
G. It was recommended to schedule a public hearing for March 5, 2019 to consider final
assessment of the delinquent nuisance abatement bills and certify them to Dakota County for
collection with property taxes.
H. It was recommended to schedule a public hearing for March 5, 2019 to consider final
assessment of the delinquent utility bills and certify them to Dakota County for collection with
property taxes.
I. It was recommended to approve the final payment for Contract 17-09 (Vikings Parkway —
Streetscaping) in the amount of $101,182.04 to Peterson Companies and accept the
improvements for perpetual City maintenance subject to warranty provisions.
J. It was recommended to approve the final payment for Contract 18-09 (2018 Water Quality
Improvements) in the amount of $125,905.89 to BKJ Land Company and accept the
improvements for perpetual City maintenance subject to warranty provisions.
City Council Meeting Minutes
February 5, 2019
3 page
K. It was recommended to approve the plans and specifications for Contract 19-07 (2019 Water
Quality & Storm Sewer Improvements) and authorize the advertisement for a bid opening to be
held at 10:30 a.m. on Wednesday, March 23, 2019.
L. It was recommended to authorize submittal of a grant application to Dakota County for $6,700
to control aquatic invasive species (AIS) in Holz and Hay Lakes and several other locations.
M. It was recommended to receive the bids for Contract 19-10 (2019 Well Rehabilitations), award
the contract to Keys Well Drilling, Inc. for the base bid in the amount of $194,315.00 and
authorize the Mayor and City Clerk to execute all related documents.
N. It was recommended to approve an amendment to the telecommunication lease agreement
with Telecom, for upgrades on the Diffley Reservoir site and authorize the Mayor and City Clerk
to execute all related documents.
0. It was recommended to receive the petition to vacate a portion of a drainage and utility
easement on Lot 1, Block 6, Gardenwood Ponds (825 Bear Paw Trail), and schedule a public
hearing to be held on March 5, 2019.
P. It was recommended to receive the petition to vacate portions of drainage and utility
easements on Lot 1, Block 1, Blue Gentian Corporate Center and schedule a public hearing to be
held on March 5, 2019.
Q. It was recommended to acknowledge the completion and authorize perpetual City
maintenance, subject to warranty provisions, of the following City Private Projects 15-F (Cedar
Grove Townhomes 1 and 2), and 16 -BP -D (Dart Warehouse 5).
R. It was recommended to approve an amendment to the utility agreement with MVE Hotel, LLC,
for the installation of public improvements, and authorize the Mayor and City Clerk to execute
all related documents.
S. It was recommended to approve Cross Access and Parking License Agreement with Art Works
Eagan.
T. It was recommended to approve a Final Plat (Costco Blue Gentian) to create one lot upon
approximately 20 acres north of Blue Gentian Road and Highway 55.
U. It was recommended to approve the Planned Development Amendment Agreement and other
agreements related to the Costco development located north of Blue Gentian Road and
Highway 55.
V. It was recommended to approve the change order number 4 to AVI Systems, Inc. contract with
the City of Eagan and the City of Burnsville (Cities) to change the router control panel location
and raise the contract amount by $1,287.99.
W. It was recommended to authorize the advertisement of a Request for Proposals for the Bike and
Pedestrian Transportation Master Plan.
X. It was recommended to approve a 30 -day extension of time to record the plat for Prowire 2"d
Addition upon approximately 4.3 acres located at 4101 Nicols Road.
City Council Meeting Minutes
February 5, 2019
4 page
PUBLIC HEARINGS
Street Improvements for Projects 1307, Lone Oak Circle,
Project 1308, Poppler Lane
Project 1309, Country Home Heights
Project 1312, Ridgeview Acres / Jon Croft Acres
Project 1313, Old Sibley Highway
1314 Meadowland 1" Addition
Public Works Director Matthys introduced the items and presented the proposed street
improvements for Projects 1307, 1308, 1309, 1312, 1313 and 1314.
City Administrator Osberg noted at least four votes is required for approval. With only three
Councilmembers present, the Council could consider holding the public hearing and authorize the
preparation of detailed plans and specifications continuing approval of the projects to the February
19, 2019 regular City Council meeting. Or, the Council could continue the whole item to the
February 19, 2019 regular City Council meeting for approval.
The Council discussed the street improvements.
Mayor Maguire opened the public hearing. Lily Adasevich, 1934 Timberwolf Trail NE and Susan Kline,
1310 Lone Oak Road, addressed the Council with questions regarding the proposed improvements and
the associated assessments. Staff responded to their questions. There being no further public
comment, he turned the discussion back to the Council.
Councilmember Bakken moved, Councilmember Hansen seconded a motion to close the public hearing
and authorize the preparation of detailed plans and specifications for Projects 1307, 1308, 1309, 1312,
1313 and 1314. Aye: 3 Nay: 0
Councilmember Bakken moved, Councilmember Hansen seconded a motion to continue approval of
Projects 1307, 1308, 1309, 1312, 1313 and 1314 to the February 19, 2019 regular City Council meeting.
Aye:3 Nay:O
There was no old business to be heard.
OLD BUSINESS
NEW BUSINESS
Ordinance Amendment Relative to Exterior Materials — City of Eagan
City Administrator Osberg introduced the item noting back in October the Council was asked to consider
a comparable or superior material request that staff had deemed a Class III material. The Council
directed staff to perform research on the specific material (insulated metal panel system). Osberg noted
the Advisory Planning Commission held a public hearing on January 22, 2019 and are recommending
approval of the amendment.
City Council Meeting Minutes
February 5, 2019
5 page
Director of Community Development Hutmacher gave a staff report and was available for questions.
Mayor Maguire opened the public comment. There being no public comment he turned the discussion
back to the Council.
Councilmember Bakken approved an Ordinance Amendment to Chapter 11, Section 11.70, relative to
Building Design Standards. Aye: 3 Nay: 0
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
There were no administrative agenda items to be heard.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Hansen moved, Councilmember Bakken seconded a motion to adjourn the meeting at
7:34 p.m. Aye: 3 Nay: 0
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