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05/21/2019 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota MAY 21, 2019 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. A closed session was called at 6:13 p.m. to discuss labor negotiations with the Fire Fighter union. A regular meeting of the Eagan City Council was held on Tuesday, May 21, 2019 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Public Works Director Matthys, Community Development Director Hutmacher, City Planner Ridley, Communications and Engagement Director Ellickson, Parks and Recreation Director Pimental, Police Chief New, City Clerk Scipioni, City Attorney Dougherty and Executive Assistant Stevenson. AGENDA Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the agenda as presented. Aye:5 Nay:0 RECOGNITIONS AND PRESENTATION Recognize the Retirement of City Planner Mike Ridley for his Thirty Years of Service to the Citizens of Eagan Community Development Hutmacher recognized City Planner Mike Ridley for his thirty years of service to the citizens of Eagan and presented him with a plaque in appreciation of his service. The City Council thanked Mr. Ridley and commended him for his service to Eagan. CONSENT AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the consent agenda as presented: Aye: 5 Nay: 0 A. It was recommended to approve the minutes of May 7, 2019 regular City Council meeting, as presented or modified. B. Personnel Items: 1. It was recommended to accept the resignation/retirement of Lynn Vasquez, Police Department Office Manager, and authorize recruitment and replacement of the position. 2. It was recommended to approve the hiring of Michael Schultz as City Planner. 3. It was recommended to approve the hiring of a GIS Technician, to be named. C. It was recommended to ratify the check registers dated May 3 and 10, 2019. D. It was recommended to approve the ordinary and customary contracts with Dakota County, Brian Rohloff and Alanna Wdowiak, Improv Parenting, RES Specialty Pyrotechnics, and BCBMS, Inc. City Council Meeting Minutes May 21, 2019 2 page E. It was recommended to approve a Joint Powers Agreement for the administration and distribution of the High -Intensity Drug Trafficking Areas Program grant. F. It was recommended to approve Change Order #10 for Project 18-06, Police Department and City Hall Renovation. G. It was recommended to approve final payment for contract to extend fiber to multiple lift stations to Arvig Construction, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. H. It was recommended to receive the bids for Contract 18-20 (City -Wide Intersection, Traffic Signal, Pedestrian and Street Lighting Improvements) and award a contract to Pember Companies, Inc., for the base bid in the amount of $626,331.80, and authorize the Mayor and City Clerk to execute all related documents. I. It was recommended to approve action to not waive the monetary limits on municipal tort liability. J. It was recommended to approve a resolution to accept donations from Jeffrey Wilson and Keith Maiz. K. It was recommended to approve an On -Sale Liquor and Sunday License for Willy McCoy's of Eagan, LLC doing business as Jake's City Grill, located at 1288 Promenade Place. L. It was recommended to approve the recommendations of the Public Works Committee regarding the final disposition of the Water Meter Replacement/Repair (R/R) Program (City Code 3.05) surcharges for the identified properties in accordance with the related City Ordinance. APPOINTMENT OF ADVISORY COMMISSION MEMBERS City Administrator Osberg introduced the item noting per City Code, each commission may have up to seven regular members and one alternate. The City Council will be voting via ballot and distributed in the following order: Advisory Planning Commission, Parks and Recreation Advisory Commission, Airport Relations Commission, Energy and Environment Advisory Commission, and the Eagan -Inver Grove Heights Watershed Management Organization. City Clerk Scipioni walked through the ballot voting process. The City Council voted via individual ballots on their 2019 advisory commission appointments and the watershed management organization. The following were approved by unanimous consent by the City Council: Advisory Planning Commission 1. Carol Whisnant 2. Jane Vanderpoel 3. Christos Jensen 4. Bruce Goff 5. Kim Heckmann (1 -year term) 6. Charles Francis (1 -year alternate) Parks and Recreation Advisory Commission 1. Linda Klein 2. Anita Pagey 3. Lisa McWilliams City Council Meeting Minutes May 21, 2019 3 page 4. John Rayman 5. Britt Moore (1 -year term) 6. Makayla Palmer (1 -year alternate) Airport Relations Commission 1. Joseph Axmacher 2. Debra Dullinger 3. Theresa Hughes 4. William Raker 5. Samuel Kunjummen (1 -year alternate) Energy and Environment Advisory Commission 1. Stefnee Trzpuc 2. Ian Ziese 3. Joshua Baker (1 -year term) 4. David Timmons (1 -year alternate) Councilmember Bakken moved, Councilmember Fields second a motion to appoint Joseph Reymann to a 3 -year term on the Eagan -Inver Grove Heights Watershed Management Organization. Aye:5 Nay:0 Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the remainder appointments to the advisory commissions with all terms beginning in May 2019. Aye:S Nay:O There were no public hearings to be heard. PUBLIC HEARINGS OLD BUSINESS Receive an update on the overflow parking design for training camp 2019 and other Viking Lakes Events City Administrator Osberg introduced the item noting the Council will receive an update on overflow parking design for training camp 2019 and other Viking Lakes events, no action is need. City Planner Ridley gave a staff report and provided a site map. Representatives from MV Eagan Ventures, LLC were available for questions. Contract 19-03, Surrey Heights Drive (Project 1310), and Donald Avenue (Project 1311) Street & Utilities Rehabilitation Public Works Director Matthys introduced the item noting on April 25, 2019, four bid proposals were received. The low bid was 28.7% above the Engineer's estimate. It has been City practice for the City Council to consider award of contracts 10% over- estimate by separate action, not on the Consent Agenda. Matthys noted a portion of the project costs will be assessed to benefiting property owners. City Council Meeting Minutes May 21, 2019 4 page Mayor Maguire opened the public comment. Josh Buzicky, 3298 Donald Avenue, addressed the Council asking if the City receives contributions from Minnesota Transit Valley for road repairs. Staff responded to his question. Councilmember Bakken moved, Councilmember Fields seconded a motion to receive the bids for Contract 19-03 (Surrey Heights Drive/Donald Avenue — Streets and Utilities Rehabilitation) and award a contract to Ryan Contracting Co. for the base bid in the amount of $2,026,475.00 and authorize the Mayor and City Clerk to execute all related documents. Aye: 5 Nay: 0 NEW BUSINESS There were no new business items to be heard. LEGISLATIVE/ INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. ADMINISTRATIVE AGENDA CITY ADMINISTRATOR City Administrator Osberg congratulated Mike Ridley on his retirement and thanked him for his service to the citizens of Eagan. There were no visitors to be heard. VISITORS TO BE HEARD ADJOURNMENT Councilmember Tilley moved, Councilmember Hansen seconded a motion to adjourn the meeting at 7:25 p.m. Aye: 5 Nay: 0 A Date 04 &O�� Mayor /' I City Clerk 2019 Advisory Commission Appointments Summary of Openings Advisory Planning Commission (APC) 2 -year Terms L One-year Term 1. Ki rn Rf,-r lcxnan One-year Alternate 1. Cahn rte � PlaOUS Advisory Parks and Recreation Commission (APrC) 2 -year Terms 1. 41 njCA Klein 2. An i Pa ot4 3. LC' (�A)-1 '1r x I�n5 4. :rob n Ila , n'1(in One-year Term urt One-year Alternate Airport Relations Commission (ARC) 2 -year Terms 2. U 3.IhQ ce,_Y, Nur�11P5 4.tAllliCjry\ F?rAl,P One-year Alternate 1. S�Amt�el � �«ri 1 l�.m►-►�1.ea'1 Energy and Environment Advisory Commission (EEAC) 2 -year Terms One-year Alternate I. Svsh ul;� 60 kic -y r I�f fn � . Nashua (.mak-ems Eagan -Inver Grove Heights Watershed Management Organization (EIGHWMO) 3 -year Term 1. Commission Ballot # I 2019 Advisory Commission Voting Tally APC APrC ARC EEAC WMO Christos Jensen* Carol Whisnant* Bruce Goff* Kim Heckmann* Jane Vanderpoel* Mark Peterson Robert Schuchman Henry Jandwerth Charles Francis Marshall Mullet Linda Klein* Anita Pagey* Karen Miller Britt Moore Sandra Thompson Lawrence Hill John Rayman Lisa McWilliams Makalya Palmer Joseph Axmacher* Debra Dullinger* Theresa Hughes* Samuel Kunjummen William Raker Stefnee Trzpuc* Ian Ziese* David Timmons Joshua Baker Joseph Reymann* Tim Callister John Geisen *Incumbent on a City Advisory Commission Initi Airport Relations Commission (ARC) 2 -year Terms 2. 3.�s 4. �--a Lev - 1 -year Alternate Round 1 Initial: Airport Relations Commission (ARC) 2-vear Terms 2. 7?wdl(n�� 3. 4. 4A Yl 1 -year Alternate Round 1 Initial: Airport Relations Commission (ARC) 2-vear Terms 1. Ay 464� 2. 3. AM 4. 1 -year Alternate 1. ! A v1cy Round 1 Initial: Airport Relations Commission (ARC) 2 -year Terms I. �I U� c yl ZJ2 2. 3. 4. 1 -,year Alternate 1. J<,,UI�6UMM�Al Round 1 Initial: �,vV 1. Airport Relations Commission (ARC) 2 -year Terms 4. W, \V-,, 1-vear Alternate Round 1 Commission�� l� Ballot # 2019 Advisory Commission Voting Tally APC APrC ARC EEAC WMO Christos Jensen* Carol Whisnant* Bruce Goff* Kim Heckmann* Jane Vanderpoel* Mark Peterson Robert Schuchman Henry Jandwerth Charles Francis Marshall Mullet Linda Klein* Anita Pagey* Karen Miller Britt Moore Sandra Thompson Lawrence Hill John Rayman j Lisa McWilliams Makalya Palmer Joseph Axmacher* Debra Dullinger* Theresa Hughes* Samuel Kunjummen William Raker Stefnee Trzpuc* Ian Ziese* David Timmons Joshua Baker Joseph Reymann* Tim Callister John Geisen *Incumbent on a City Advisory Commission Initial: Advisory Parks and Recreation Commission (APrQ 2 -year Terms 1. k�, 2. 3.d��� 4. G -,I Vn 04 1 -year Term 1 -year Alternate Round 1 Advisory Parks and Recreation Commission (APrQ 2 -year Terms I. V (e I,-^ 2. 3. .tiAh 4. c f 1 -year Term 1 -year Alternate Round 1 Initial:f� Advisory Parks and Recreation Commission (APrQ 2 -year Terms . 1% t �-O) 2. 3. A611 4. �`�i G �11L�J#N-S 1 -year Term 1. MILLS 1-vear Alternate Round 1 Initial: (a Advisory Parks and Recreation Commission (APrQ 2-vear Terms 2. 3. 1 -year Term 1 -year Alternate Round 1 Initial: ' Advisory Parks and Recreation Commission (APrQ 2 -year Terms 1. KI of n z FAA s. W1 11 1."n -,S a Fhl� 1 -year Term 1 -year Alternate Pukwlzs�, Round 1 Commission Ballot # 2019 Advisory Commission Voting Tally APC APrC ARC EEAC WMO Christos Jensen* Carol Whisnant* Bruce Goff* Kim Heckmann* Jane Vanderpoel* Mark Peterson Robert Schuchman Henry Jandwerth Charles Francis Marshall Mullet Linda Klein* Anita Pagey* Karen Miller Britt Moore Sandra Thompson Lawrence Hill John Rayman Lisa McWilliams Makalya Palmer Joseph Axmacher* Debra Dullinger" Theresa Hughes; - Samuel Kunjummen William Raker Stefnee Trzpuc* Ian Ziese* David Timmons Joshua Baker Joseph Reymann* Tim Callister John Geisen *Incumbent on a City Advisory Commission Advisory PlanninLy Commission (APC) 2 -year Terms 1. -3e,-s C 2. 3. OU 4. 1 -year Term 1. \ \tCfA AL, (ALN VI, 1 -year Alternate Round 1 Initial: Advisory Planning Commission (APC) 2 -year Terms 2. 3. C�; H f� w►� �� 4. , t (1uwt 1 -year Term I 1. Ch.v�;s to ' c"srr 1 -year Alternate I. (Y` la [\trhciS Round 1 Advisory Planning Commission (APC) 2 -year Terms 2. ��u`�� J 3. 4. AY�h RV d 1-vear Term 1 -year Alternate Round 1 Initial: Advisory Planning Commission (APC) 2 -year Terms 2. 0---*\ : `Z', 3. 4. 1 -year Term 1. 1(� e-1 rc:::, 1 -year Alternate 1. Q fv-- C� Round 1 Initial: �v Advisory Planning Commission (APC) 2 -year Terms 1 00-�5-dC414VI 2. 3. 4. 1 -year Term ll&A ��~- 1 -year Alternate Round 1 Commission Ballot # I 2019 Advisory Commission Voting Tally APC APrC ARC EEAC WMO Christos Jensen* Carol Whisnant* Bruce Goff* Kim Heckmann* Jane Vanderpoel* Mark Peterson 1 Robert Schuchman Henry Jandwerth Charles Francis Marshall Mullet Linda Klein* Anita Pagey* Karen Miller Britt Moore Sandra Thompson Lawrence Hill John Rayman Lisa McWilliams Makalya Palmer Joseph Axmacher* Debra Dullinger* Theresa Hughes* Samuel Kunjummen William Raker Stefnee Trzpuc* �l Ian Ziese* David Timmons Joshua Baker Joseph Reymann* Tim Callister John Geisen *Incumbent on a City Advisory Commission Initial: Enemy and Environment Advisory Commission (EEAQ 2 -year Terms 1. 2. 1 -year Term 1 -year Alternate 1. Round 1 Initial: fl� Energy and Environment Advisory Commission (SEAQ 2-vear Terms 2. 1 -year Term 1. Ti t'ni 4 N,4 1 -year Alternate Round 1 Initial• Energy and Environment Advisory Commission (EEAQ 2 -year Terms 1. ✓Zi7�C 1 -year Term I. T"4",C 1 -year Alternate I . pf 4 Y rc *.A, Round 1 Initia Energy and Environment Advisory Commission (EEAQ 2-vear Terms 2. 1-vear Term I. �kyl-I 1 -,year Alternate Round 1 Initial: Energy and Environment Advisory Commission (EEAQ 2-vear Terms z. 13 JC 1 -near Term I - ft-�4 �q�. 1 -year Alternate w+R�✓ MI�-�R Round 1