10/01/2019 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
OCTOBER 1, 2019
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
A regular meeting of the Eagan City Council was held on Tuesday, October 1, 2019 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Public Works
Director Matthys, Community Development Director Hutmacher, City Planner Schultz, Parks and
Recreation Director Pimental, Communications and Engagement Director Ellickson, Finance Director
Pepper, Police Chief New, Fire Chief Scott, City Attorney Dougherty and Executive Assistant Stevenson.
AGENDA
City Administrator Osberg noted Consent Item I. —Award Contract for Snow & Ice Control Services has
been removed, per the request of the low bidder for the services.
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the agenda as
amended. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
Oath of Office of Newly Appointed Officer Jacob Iskat
Police Chief New introduced newly hired Police Officer Jacob Iskat and administered the Oath of Office.
CONSENT AGENDA
Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve the consent
agenda as amended: Aye: 5 Nay: 0
A. It was recommended to approve the September 17, 2019 regular City Council minutes, as
presented or modified.
B. Personnel Items:
1. It was recommended to approve the hiring of Sara Horwath, Strategic & Digital Marketing
Coordinator.
2. It was recommended to approve a resolution authorizing Attorney William Laak to sign a
settlement agreement on behalf of the City Council.
C. It was recommended to ratify the check registers dated September 12 and 20, 2019.
D. There were no contracts for approval.
It was recommended to approve an On -Sale Liquor and Sunday License for Tristram Corp doing
business as Eagan Arms Public House, located at 4250 Lexington Avenue South, Suite 111.
It was recommended to approve a manager change of the Off -Sale Liquor License issued to
Costco Wholesale Corporation doing business as Costco Wholesale #1363, 995 Blue Gentian
Road.
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G. It was recommended to approve a resolution to accept donations from Allina, Edina Realty,
Stonehaven of Eagan, Commons on Marice and Eagan 50+ Seniors.
H. It was recommended to approve a resolution of a grant application to the Minnesota
Department of Transportation (MnDOT) Noise Wall Program for a new 1,075 feet long noise wall
along the east side of 1-35E, near Englert Road, and authorize the Mayor and City Clerk to
execute all related documents.
I. Item was removed.
J. It was recommended to reject all bids for Contract 19-27 (Fish Lake Alum Building Upgrade) and
authorize the rebidding of the contract.
K. It was recommended to approve the Vacation of public drainage and utility easements on Outlot
A, Kieffer Addition and Outlot B, Hills of Stonebridge. It was recommended to approve a Final
Subdivision for Haven Woods to create 10 single-family lots upon approximately 5.25 acres
located southwest of Dodd Road and Elrene Road.
L. It was recommended to approve the final payment for Contract 18-03, George Ohmann Park
Expansion, in the amount of $13,792.32 to Sunram Construction and accept the improvements
for perpetual City maintenance subject to warranty provisions.
M. It was recommended to approve Change Order for Blackstone Contractors, LLC and authorize
the Mayor and City Clerk to execute all related documents.
PUBLIC HEARINGS
Variance —1750 Kyllo Lane, Roger & Lois Nicholas
City Administrator Osberg introduced the item noting the property currently accommodates a single-
family home with attached garage. The applicant is proposing to construct an addition to the attached
garage, extending the structure to the north (front) and east (side).
City Planner Schultz gave a staff report and provided a site map.
The applicants were available for questions.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Mayor Maguire inquired of the origin and purpose of the ordinance.
City Planner Schultz responded that the ordinance has not been utilized very often; adding that the
ordinance may have been adopted when urban development began bumping against rural homes.
Councilman Bakken added that he thought the ordinance was generally utilized on estate lots.
Councilmember Fields moved, Councilmember Bakken seconded the motion to approve a Variance of
2.3 feet from the front yard setback average of 80.7 feet to allow a garage addition upon property
located at 1750 Kyllo Lane, subject to the following condition: Aye: 5 Nay: 0
1. If within one year after approval, the variance shall no have been completed or utilized, it shall
become null and void unless a petition for extension has been granted by the Council. Such
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October 1, 2019
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extension shall be requested in writing at least 30 days before expiration and shall state facts
showing a good faith attempt to complete or utilize the use permitted in the variance.
2. A Building Permit shall be obtained prior to commencing construction.
Final Assessment Hearings for:
Project 1308, Poppler Lane Street Improvements,
Project 1313, Old Sibley Highway Street Improvements
Project 1317, Gardenwood Ponds 4th Street Improvements
Project 1318, Oak Pond Hills 11t & 2"d Street Improvements
Project 1319, Majestic Oaks 1' & 3rd Street Improvements
Project 1320, Southern Lakes West Street Improvements
Public Works Director Matthys gave an overview of Projects 1308, 1313, 1317, 1318, 1319, and 1320. He
noted the Final Assessment Rolls were presented to the City Council on September 3, 2019, with public
hearings scheduled for October 1, 2019 to formally present the final costs associated with these public
improvements to the affected benefitting properties.
Mayor Maguire opened the public hearings. There being no public comment, he turned the discussion
back to the Council.
Councilmember Bakken moved, Councilmember Tilley seconded a motion to close the public hearings
and approve the Final Assessment Rolls for Project 1308 (Poppler Lane), Project 1313 (Old Sibley
Highway), Project 1317 (Gardenwood Ponds 4th), Project 1318 (Oak Pond Hills 1St & 2"d), Project 1319
(Majestic Oaks 1St & 3rd), Project 1320 (Southern Lakes West), and authorize their certification to Dakota
County for collection. Aye: 5 Nay: 0
OLD BUSINESS
There were no old business items to be heard.
NEW BUSINESS
Comprehensive Guide Plan Amendment — Chase Real Estate
City Administrator Osberg introduced the item noting the property is located at 3340 Pilot Knob Road
and currently zoned Limited Business. The action to be considered is direct staff to submit to the
Metropolitan Council a Comprehensive Guide Plan Amendment to change the land use designation for
Office/Service to High Density upon approximately 2.8 acres.
City Planner Schultz gave a staff report and provided a site map.
Joe McElwain, Chase Real Estate, provided a presentation of the proposed project.
The Council discussed the Comprehensive Guide Plan Amendment request.
Mayor Maguire opened the public comment. There being no public comment, he turned the discussion
back to the Council.
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Councilmember Fields moved, Councilmember Bakken seconded a motion to direct staff to submit to
the Metropolitan Council a Comprehensive Guide Plan Amendment to change the land use designation
from O/S (Office/Service) to HD (High Density) upon approximately 2.8 acres generally located at 3340
Pilot Knob Road. Aye: 5 Nay: 0
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
There were no administrative agenda items to be heard.
There were no visitors to be heard.
VISITORS TO BE HEARD
ADJOURNMENT
Councilmember Bakken moved, Councilmember Tilley seconded a motion to adjourn the meeting at
7:10 p.m. Aye: 5 Nay: 0
10-15-111
Date
City Clerk