01/21/2020 - City Council RegularMINUTES OF A REGULAR MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
JANUARY 21, 2020
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Fields, Hansen and Tilley.
A Closed Session was called at 6:10 p.m. to receive an update from Attorney William Laak on a current
worker's compensation claim by an Eagan employee.
A regular meeting of the Eagan City Council was held on Tuesday, January 21, 2020 at 6:30 p.m. at the
Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and
Tilley. Also present were City Administrator Osberg, Assistant City Administrator Miller, Public Works
Director Matthys, Assistant City Engineer Nelson, Community Development Director Hutmacher, Parks
and Recreation Director Pimental, Communications and Engagement Director Ellickson, Finance Director
Pepper, Police Chief New, City Attorney Dougherty and Executive Assistant Stevenson.
AGENDA
City Administrator Osberg noted an addition to the Consent Agenda under Personnel Items adding Item
7. — Approve resolution authorizing Attorney William Laak to sign a settlement agreement on behalf of
the City Council.
Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the agenda as
presented. Aye:5 Nay:0
RECOGNITIONS AND PRESENTATION
There were no recognitions and presentation to be heard.
CONSENT AGENDA
Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve the consent
agenda as amended: Aye: 5 Nay: 0
A. It was recommended to approve the January 7, 2020 regular City Council minutes as presented
or modified.
B. Personnel Items:
1. It was recommended to approve the collective bargaining agreement with the Eagan Police
Sergeants Association (LELS Local #185), effective January 1, 2020 — December 31, 2020.
2. It was recommended to approve the status change of Daniela Kor, Parks and Recreation
Clerical Technician, from .45 FTE to .625 FTE.
3. It was recommended to accept the resignation of Susan Kroeger, Police Clerical Technician,
and authorize the replacement of the position.
4. It was recommended to accept the resignation of Carrie Anderson, Eagan Community
Center Supervisor, and authorize replacement of the position.
5. It was recommended to approve the hiring of an Aquatics Supervisor "to be named"
City Council Meeting Minutes
January 21, 2020
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6. It was recommended to approve the reclassification of the Street Maintenance Supervisor,
Utilities Production Supervisor, Utility Operations Supervisor, and Chief Mechanic/Shop
Supervisor from Level 13 to 14 on the City's compensation plan.
7. It was recommended to approve a resolution authorizing Attorney William Laak to sign
settlement agreements on behalf of the City Council.
C. It was recommended to ratify the check registers dated January 3 and 10, 2020.
D. It was recommended to approve the ordinary and customary contract with KRG, doing business
as Green Mill Restaurant, Mintahoe Catering, Ansari Inc., Kowalski's LLC, Davanni's Pizza and Hot
Hoagies, Inc., Ultimate Events, Magic Bounce, and Dakota County.
E. It was recommended to authorize the final payment on a contract with AVI Systems Inc. for
purchasing equipment and integrating it into Eagan Television's mobile production van.
F. It was recommended to approve a Memo of Understanding between the City of Eagan and
Rasmussen College.
G. It was recommended to adopt a resolution accepting a $1,000 cash donation from Patricia Judge
in honor of her late husband Gregg and direct the funds to revenue account number 1102.2862
for accounting purposes.
H. Item was removed.
I. It was recommended to approve a Legal Services Agreement with Zimmerman Reed, LLP,
regarding litigation.
J. It was recommended to approve a Water Efficiency Grant Agreement with the Metropolitan
Council to provide funding for the City's water conservation rebate program and authorize the
Mayor and City Clerk to execute all related documents.
K. It was recommended to approve the final payment for Contract 19-10 (2019 Well Rehabilitation
Improvements) in the amount of $34,178.75 to Keys Well Drilling, Inc. and accept the
improvements for perpetual City maintenance subject to warranty provisions.
L. It was recommended to approve an extension of the term of the Preliminary Planned
Development for Central Park Commons, located northwest of Yankee Doodle and Pilot Knob
Roads, south and east of Central Parkway.
M. It was recommended to approve an amendment to Eagan City Code 9.10 regarding on -street
commercial vehicle and trailer parking.
N. It was recommended to approve a resolution to accept a donation from the Margaret Fletcher.
0. It was recommended to approve a temporary on -sale liquor license and waive the license fee for
Trinity School at River Ridge on February 1, 2020 at 601 River Ridge Parkway.
P. It was recommended to approve a resolution to accept a grant from Minnesota State Arts Board
in the amount of $20,000 for Community Arts Education Support in FY2020.
Q. It was recommended to approve a Temporary On -Sale Licenses and waive the license fees for
Art Works Eagan on January 31 and February 1, 2020; April 25, 2020, September 19, 2020 and
November 8, 2020 at 3795 Pilot Knob Road.
PUBLIC HEARINGS
Director of Public Works Matthys introduced the item noting the proposed street improvements
are part of the City's Pavement Management Program. The City evaluates streets within the
community throughout their life cycle and implements appropriate maintenance strategies.
Assistant City Engineer Nelson gave an overview of the proposed street improvements for Projects
1372, Vienna Woods, 1373, Hilltop Estates, 1374, Wilderness Park, 1375, Oak Chase 1St -5th, and
1376, Oak Bluffs.
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January 21, 2020
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Mayor Maguire noted at the January 14th Special City Council meeting Ross Bintner, 938 Waterford
Drive East, addressed the Council regarding his concerns on perceived inequity of cost application of the
City's Special Assessment Policy. At this meeting Mr. Bintner requested the Council review the
Assessment Policy.
Mayor Maguire opened the public hearing. Craig Raheleau, 1297 Berry Ridge Road, addressed the
Council regarding Project 1373, noting concerns of a newly installed driveway apron and being able to
get in and out of his home. Staff responded to his concerns. There being no public comment, he turned
the discussion back to the Council.
Councilmember Fields moved, Councilmember Bakken seconded a motion to close the public hearing
and approve Projects 1372 ( Vienna Woods), 1373 (Hilltop Estates), 1374 (Wilderness Park), 1375 (Oak
Chase 1' — 5th), and 1376 (Oak Bluffs) Street Improvements, as presented and authorize the preparation
of detailed plans and specifications. Aye: 5 Nay: 0
Mayor Maguire suggested going forward with Mr. Bintner's request for the Council to review the
Assessment Policy. It was the consensus of the Council to direct staff to review the City's Assessment
Policy and bring back to a future Council meeting.
Approve 2020 Parks Dedication Fees and General Municipal Services
And Materials Testing Rates
City Administrator Osberg introduced the item noting per Minnesota Statutes 462.353, the adoption of
development type fees requires a notice of publication at least 10 days prior to a public hearing. The
Council is being asked to close the public hearing and consider a resolution approving the 2020 Parks
Dedication fees and Municipal Service and Material Testing Rates.
Mayor Maguire opened the public comment There being no public comment, he turned the discussion
back to the Council.
Councilmember Tilley moved, Councilmember Hansen seconded a motion to close the public hearing
and adopt a resolution approving the 2020 Parks Dedication Fees and General Municipal Services and
Materials Testing Rates. Aye: 5 Nay: 0
2020 CALENDAR YEAR CITY ORGANIZATIONAL BUSINESS
City Administrator Osberg noted that organizational business is considered at the second regular City
Council meeting in January. The following items were acted on:
Acting Mayor
Mayor Maguire moved, Councilmember Fields seconded a motion to appoint Councilmember Bakken as
Acting Mayor. Aye: 4 Nay: 1 (Bakken)
Official Legal Newspaper
Councilmember Fields moved, Councilmember Bakken seconded to designate the St. Pau! Pioneer Press
as the City of Eagan's official legal newspape,. Aye: 5 Nay: 0
City Council Meeting Minutes
January 21, 2020
4 page
City Depositories
Councilmember Hansen moved, Councilmember Bakken moved to designate Old National Bank and US
Bank, NA (4M Fund), and US Bank Trust as the City's depositories. Aye: 5 Nay: 0
City Council Meeting Schedule
Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the 2020 schedule
of City Council meetings as presented noting the alternate dates. Aye: 5 Nay: 0
2020 Schedule of Regular City Council Meetings (Including January 2021 meetings)
JANUARY 7 MAY 19 OCTOBER 6
JANUARY 21 JUNE 2 OCTOBER 20
FEBRUARY 4 JUNE 16 NOVEMBER 4 3 wednesday
FEBRUARY 18 JULY 7 NOVEMBER 17
MARCH 2 1Monday JULY 21 DECEMBER 1
MARCH 17 AUGUST 3 2 Monday DECEMBER 15
APRIL 7 AUGUST 18 JANUARY 5, 2021
APRIL 21 SEPTEMBER 1 JANUARY 19, 2021
MAY 5
SEPTEMBER 15
1 Monday, March 2 due to Presidential Nomination Primary
Z Monday, August 3 due to National Night Out
3 Wednesday, November 4 due to Elections
There will be a Listening Session at 6:00 p.m. before each regular Council meeting.
City Council Meeting Minutes
January 21, 2020
5 page
2020 Schedule of Special City Council Meetings (Including January 2021 meetings)
JANUARY 14
MAY 26 (tentative)
OCTOBER 13
JANUARY 28 (tentative)
JUNE 9
OCTOBER 27 (tentative)
FEBRUARY 11
JUNE 23 (tentative)
NOVEMBER 10
FebFUaFy 'Tuesday
JULY 14
NOVEMBER 24 (tentative)
MARCH 10
JULY 28 (tentative)
DECEMBER 8
MARCH 24 (tentative)
AUGUST 12 2 Wednesday
No tentative date due to
Christmas holiday
APRIL 14
AUGUST 25 (tentative)
JANUARY 12, 2021
APRIL 28 (tentative)
SEPTEMBER 8
JANUARY 26, 2021
(tentative)
MAY 12
SEPTEMBER 22
(tentative)
'Tuesday, February 25 no meeting due to Precinct Caucus
2Wednesday, August 12 due to Primary Elections
City Council Meeting Procedures
Councilmember Tilley moved, Councilmember Hansen seconded a motion to acknowledge Robert's
Rules of Order as the means to conduct official business at all regular City Council meetings, and
approve the guidelines for public participation in City Council meetings. Aye: 5 Nay: 0
Councilmember Hansen moved, Councilmember Fields seconded a motion to formally ratify the practice
that at least two members of the City Council must make the request of the City Administrator to place
an item on an upcoming City Council agenda. Aye: 5 Nay: 0
Councilmember Tilley moved, Councilmember Hansen seconded a motion to Ratify Council's past
practice and policy that during elections years, from the opening of the Council candidate filing period
through the November election, the Visitors to be Heard segment of the meeting shall occur for a period
of time not to exceed ten minutes and will not be televised.
Standing Committee Appointments / Representative Appointments
Councilmember Fields moved Councilmember Bakken seconded a motion to ratify the appointed
members of Council standing committees, intergovernmental committees, Fire Relief Association and
other appointments as amended. Aye: 5 Nay: 0
City Council Meeting Minutes
January 21, 2020
6 page
Standine Committees
Communications Committee — Councilmember Bakken and Councilmember Hansen
Finance Committee — Mayor Maguire and Councilmember Bakken
Human Resources Committee — Mayor Maguire and Councilmember Fields
Public Works Committee — Councilmember Fields and Councilmember Bakken
Advisory Commission Liaisons
Advisory Parks and Recreation Commission - Councilmember Tilley
Advisory Planning Commission — Councilmember Hansen
Airport Relations Committee — Councilmember Fields
Energy and Environment Advisory Commission — Councilmember Tilley
Inter -governmental Committee Appointments
Caponi Art Park Board — Director of Parks and Recreation Pimental
DCC 2019-2020 Board — Councilmember Hansen (Councilmember Fields as alternate)
DCC 2019-2020 Executive Board — City Administrator Osberg (Assistant City Administrator Miller
as alternate)
Eagan Convention and Visitors Bureau — Mayor Maguire
Eagan Funfest Board — Recreation Supervisor Mozingo
LOGIS Board of Directors — Director of Finance Pepper (Assistant City Administrator Miller
and IT Manager Cook as alternates)
MSP Noise Oversight Committee — Assistant City Administrator Miller (Councilmember
Fields as alternates)
Minnesota Valley Transit Authority Board — Councilmember Hansen (Assistant Finance Director
Feldman as alternate)
Monthly Mayor/Manager Breakfasts — Mayor Maguire
Municipal Legislative Commission Board — Mayor Maguire
Other (No appointment by City Council — information only):
GREATER MSP Board of Directors — Mayor Maguire
(RCM) Regional Council of Mayors/RCM Executive Committee/Urban Land Institute—
Mayor Maguire
MLC Board of Directors — Mayor Maguire
Itasca Housing Task Force — Mayor Maguire
MN Mayors Together — Mayor Maguire
LMC & Metro Cities Policy Advisory Committees — Councilmember Hansen
Suburban Transit Association Board — Councilmember Hansen
Transportation Advisory Board — Councilmember Hansen
Testimony at Legislature — all as needed
Fire Relief Association Board of Trustees — State Statute 424A.04 requires that a relief
association that is directly associated with a municipal fire department must be managed by
a board of trustees consisting of nine members. Six trustees must be elected from the
membership of the relief association and three trustees must be drawn from the officials of
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January 21, 2020
7 page
the municipality served by the fire department to which the relief association is directly
associated.
The three municipal trustees must be one elected municipal official and one elected or
appointed municipal official who are designated as municipal representatives by the
municipal governing board annually and the chief of the municipal fire department.
In addition to Fire Chief Scott, the annual designations have been the Mayor and Director of
Finance Pepper.
OLD BUSINESS
There were no old business items to be heard.
NEW BUSINESS
There were no new business items to be heard.
LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
ADMINISTRATIVE AGENDA
CITY COUNCIL
Mayor Maguire acknowledged there are several media reports where he is the subject. Per the advice of
his attorney he will not be commenting.
There were no visitors to be heard.
No closed session was held.
VISITORS TO BE HEARD
CLOSED SESSION
ADJOURNMENT
Councilmember Hansen moved, Councilmember Tilley seconded a motion to adjourn the meeting at
7:22 p.m. Aye: 5 Nay: 0
Date
c
Mayor
City Clerk