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06/12/2007 - City Council Special DRAFT MINUTES SPECIAL CITY COUNCIL MEETING TUESDAY, JUNE 12, 2007 5:30 P.M. EAGAN ROOM ? EAGAN MUNICIPAL CENTER City Councilmembers present: Mayor Maguire, Councilmembers Bakken, Carlson, Fields and Tilley. City staff present: City Administrator Hedges, Assistant to the City Administrator Miller, Director of Public Works Colbert, Fire Chief Scott, Director of Parks and Recreation Seydell Johnson and Community Development Director Hohenstein. I. ROLL CALL AND AGENDA ADOPTION Councilmember Fields moved, Councilmember Tilley seconded a motion to adopt the agenda as presented. Aye: 5, Nay: 0 II. SCOTT TRAIL PARKING RESTRICTIONS City Administrator Hedges introduced the item noting that at the May 15 Listening Session, Mr. Curt Hoffman addressed the Council regarding his objection to the existing parking restrictions on Scott Trail (Cliff Road to Cliffview Drive). Hedges noted that the Council forwarded his concern to the Public Works Committee for further consideration, which the th Public Works discussed at their June 5 meeting. The Public Works Committee, consisting of Councilmembers Fields and Bakken, presented the five options they developed for consideration by the Council to respond to Mr. Hoffman?s concerns. Public Works Director Colbert summarized the possible impacts of the five options. Mr. Curt Hoffman addressed the City Council, summarizing the parking concerns he currently has on Scott Trail. The City Council discussed the options presented to them. There was City Council consensus to proceed with option No. 4, which designated a limited on-street ?permissive? parking zone (with signage). Councilmember Carlson moved, Councilmember Tilley seconded a motion to approve the designation of limited on-street permissive parking, with the following conditions: 1. Eagan?s Police Department will review the functionality of the signage in one year. 2. Four parking spaces will be provided. (Two on each side of the street; (one pair per building). DRAFT Special City Council Minutes June 12, 2007 Page 2 3. The cost for the signs will be divided evenly between the City and Mr. Hoffman. 4. Mr. Hoffman will work with the lessees to insure that leases reflect no tenant parking in these limited on-street parking spots. 5. Prior to the signage being installed, handicap accessibility features to the sidewalk must be made by Mr. Hoffman to City standards. Aye: 5, Nay: 0 III. RECEIVE UPDATE ON 2008 GENERAL FUND AND PUBLIC ENTERPRISE FUND BUDGETS City Administrator Hedges introduced the item noting that in late April, staff began the 2008 budget process. City Administrator Hedges summarized the 2008 budget calendar. Hedges added that a draft 2008 budget will be presented to the City Council at their August 14 Special City Council workshop. Hedges also added that, as a starting point on the budgets, department directors have been instructed to prepare budgets that maintain current service levels and to provide a detailed explanation for anything that causes a particular budget increase to exceed 3 percent. The City Council discussed the reinstatement of the Market Value Homestead Credit (MVHC) for 2008. The Council noted that it is their desire that the MVHC be directed to a one time allocation for City Council consideration rather than being directed to the General Fund. The Council requested that staff develop options for the use of the MVHC funding for future consideration by the Council. IV. REVIEW OPEN SPACE PRESERVATION FUND City Administrator Hedges introduced the item noting that this item was previously included on the May 15, 2007 City Council agenda; however, by official action of the City Council, it was directed to the June 12, 2007 workshop for review and consideration. City Administrator Hedges noted that the City Council has determined that a 2007/2008 City goal is to continue to pursue the conservation of green and open spaces in the community by further developing the Eagan Core Greenway and by working towards the creation of an Open Space Preservation Fund. It was noted that this item was directed to the Public Works Committee for further consideration and, at the request of the committee at their May 8 committee meeting, a resolution was prepared for the Council consideration to designate an Open Space Preservation Fund. City Administrator Hedges highlighted the proposed source of resources for the Open Space Preservation Fund, including a transfer of $25,000 from the City?s General Fund. The City Council discussed the proposed resolution and the possible revenue sources for funding an Open Space Preservation Fund. City Councilmember Bakken summarized the discussion of the Public Works Committee regarding the framework for such a fund. DRAFT Special City Council Minutes June 12, 2007 Page 3 The City Council discussed the possible use of the City?s Community Investment Fund as a funding source for open space. The City Council also discussed a potential survey, such as those done by the Trust for Public Land, to determine the community?s interest with regard to open space. After further discussion, the City Council directed this item to the Finance Committee for further discussion regarding a framework for funding open space. In particular, the Council asked the Finance Committee to review the current inventory of the Community Investment Fund and community survey information from Parks and Recreation with regard to open space. The Council also asked staff to develop six recommended uses (and corresponding costs) for projects that could possibly be funded through the Community Investment Fund. The Council asked for a report from the Finance Committee at the August 14 City Council workshop in order that the conversation could coincide with the budget process. Mayor Maguire thanked the Public Works Committee for their work with regard to the open space preservation fund. Mr. Jack Conrad and Mr. John Ward, residents of Eagan, both expressed their appreciation for the City Council in moving the discussion about open space ahead. V. REVIEW CEDAR GROVE REDEVELOPMENT RFP?S City Administrator Hedges introduced the item noting that three interviews have been scheduled tonight with developers who have submitted proposals for the Cedar Grove redevelopment area. Hedges noted that at the conclusion of the interviews, the City Council may choose to discuss their thoughts regarding the interviews or candidates further. Hedges noted that the formal selection of a development partner is scheduled for the regular City Council/EDA meeting on July 10, 2007. The City Council then conducted interviews of Told Development, Doran-Pratt, and Sherman Associates. Following the interviews, the City Council voiced their consensus to eliminate Sherman Associates as one of the potential development teams to partner with the City. The City Council also raised questions and made requests for information that they asked staff to forward to the two remaining developers. VI. OTHER BUSINESS There was no other business. VII. VISITORS TO BE HEARD There were no visitors to be heard. DRAFT Special City Council Minutes June 12, 2007 Page 4 VIII. ADJOURNMENT The City Council workshop adjourned at 8:45 p.m.