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10/11/2005 - City Council Special MINUTES SPECIAL CITY COUNCIL MEETING OCTOBER 11, 2005 5:30 P.M. EAGAN ROOM ? EAGAN MUNICIPAL CENTER City Councilmembers present: Mayor Geagan, Councilmembers Carlson, Fields, Maguire and Tilley. City staff present: City Administrator Hedges, Assistant to the City Administrator Miller, Administrative Intern Walz, Director of Parks and Recreation Johnson, Communications Director Garrison, Director of Administrative Services VanOverbeke, Communications Coordinator Foote, Public Works Director Colbert, Streets Superintendent Struve, Human Resources Manager Peterson, Fire Chief Kriha, and City Engineer Matthys. Also present were Firefighters Pat DiIoia and Lee Sundrup. I. ROLL CALL AND AGENDA ADOPTION City Administrator Hedges noted that the sixty-day agency deadline for the Delta Development Comprehensive Guide Plan Amendment request will expire in advance of the next regular City Council meeting. Therefore, per the direction of the Council at the October 6, 2005 City Council meeting, Findings of Fact for Denial for a Comprehensive Guide Plan Amendment presented by Delta Development for property located in the Preusse Second Addition on Old Sibley Highway is proposed for action at tonight?s workshop. Councilmember Maguire moved; Councilmember Fields seconded a motion to adopt the agenda with the inclusion of the consideration for Findings of Fact for Denial for the Comp Guide Amendment presented by Delta Development. Aye: 3; Nay: 0 (Councilmember Carlson and Tilley were not present for the vote) II. VISITORS TO BE HEARD There were no visitors to be heard. III. PRESENTATION OF 2005 COMMUNITY SURVEY RESULTS City Administrator Hedges introduced the item noting that in the spring of 2005, the City of Eagan again contracted with Decision Resources to conduct its community wide survey which is budgeted on a bi-annual basis per the City Council direction. Hedges added that the 2005 Eagan survey was constructed in May and June of this year with input from the Communications Committee of the City Council. Hedges introduced Bill Morris of Decision Resources to present a summary of the findings of the 2005 survey. It was noted that this year?s survey numbered 196 questions and was fielded to 400 Eagan residents beginning in August to yield results with a 95 percent degree of confidence. Councilmember Tilley arrived at 5:40 p.m. Councilmember Carlson arrived at 5:43 p.m. Mr. Morris provided a summary of the survey findings and noted the overwhelming success according to the survey results in City services, direction of the City, and City Council and City staff. The City Council discussed the survey findings. Mayor Geagan recognized the City Council and staff for their excellent work, and thus the excellent survey results. Councilmember Fields moved; Councilmember Maguire seconded a motion to accept the report from Decision Resources. Aye: 5, Nay: 0 IV. REVIEW OF FULL-TIME FIRE CHIEF JOB DESCRIPTION City Administrator Hedges introduced the item noting that at the September 12, 2005 City Council workshop, the draft job description for a full-time Fire Chief was presented. Hedges added that upon reviewing feedback from the Council, Human Resources Manager Peterson met with the Full-Time Chief Committee on September 14, 2005 to assist with incorporating the feedback from the Council into the job description. Hedges introduced Lee Sundrup, Co-Chair of the Full-Time Fire Chief Committee, to present the revised job description on behalf of the committee. Mr. Sundrup and Human Resource Manager Peterson highlighted the changes to the job description questionnaire based on Council feedback from September 12, 2005. The Council suggested that ?ongoing involvement with civic organizations? be added to the job description. Councilmember Carlson moved; Councilmember Maguire seconded a motion to accept the revised job description for a full-time Fire Chief and directed staff to proceed with the advertisement and recruitment of a full-time Fire Chief for 2006. Aye: 5, Nay: 0 V. 2006 PUBLIC UTILITY ENTERPRISE FUND BUDGETS City Administrator Hedges introduced the item noting that the Council is asked to provide direction to staff regarding the proposed 2006 Public Utility Enterprise Fund Budgets, which include: water, sanitary sewer, street lighting, storm drainage, and water quality. Hedges highlighted the proposed changes in the 2006 budgets. Public Works Director Colbert summarized the proposed change in staffing from a Clerical V position to a Systems Analysis position. The Council also discussed the proposed half-time Operations Support Specialist proposed in the 2006 budget. There was City Council consensus to proceed with advertisement for the half-time Operations Support Specialist position in order to hire the position in December 2005. City Administrator Hedges noted that the Public Utility Enterprise Fund Budgets would be included on an upcoming regular City Council meeting agenda for formal consideration. The City Council briefly discussed the rain storm that occurred during the week of October 3 ? 7, 2005. Public Works Director Colbert summarized the locations of damage and the steps to be taken to initiate a public improvement process in various locations throughout the community. Colbert also noted that the storm water improvements made following the 2000 Super Storm were very successful, as there were very few incidences of flooding reporting after the recent 6 inch rainfall. VI. FINDINGS OF FACT FOR DENIAL?DELTA DEVELOPMENT COMPREHENSIVE GUIDE PLAN AMENDMENT?PRUESSE SECOND ADDITION City Administrator Hedges introduced the item noting that at its meeting of October 6, 2005, the City Council directed preparation for Findings of Fact for Denial for a Comprehensive Guide Plan Amendment presented by Delta Development for property located in the Pruesse Second Additionon Old Sibley Highway. Hedges added that the sixty-day agency deadline noted in the staff report is October 14, 2005. Hedges informed the Council that since this date precedes the next City Council meeting, the City Attorney advised that the Findings of Fact for Denial be considered for action at tonight?s workshop. City Administrator Hedges distributed the proposed findings for Council consideration. Councilmember Carlson moved; Councilmember Tilley seconded a motion to approve the Findings of Fact for Denial for a Comprehensive Guide Plan Amendment presented by Delta Development for property located in Pruesse Second Addition on Old Sibley Highway. Aye: 5, Nay: 0 VII. OTHER BUSINESS That was no other business. VIII. ADJOURNMENT The City Council adjourned the Special City Council workshop at 6:40 p.m.