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03/19/2002 - City Council Regular MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota March 19, 2002 A regular meeting of the Eagan City Council was held on Tuesday, March 19, 2002 at 6:30 p.m. at the Eagan Municipal Center. Present were Acting Mayor Fields and Councilmembers Carlson and Tilley. Mayor Awada arrived at 7:20 p.m. and Councilmember Bakken was absent Also present were City Administrator Tom Hedges, Senior Planner Mike Ridley, Director of Public Works Tom Colbert, Parks and Recreation Director Ken Vraa, City Attorney Mike Dougherty and Intern to the City Administrator Dianne Lord. AGENDA City Administrator Hedges asked that discussion regarding the hiring process of a Communications Director be added under the Administrative Agenda. Acting Mayor Fields moved, Councilmember Tilley seconded a motion to approve the agenda as amended. Aye: 3 Nay: 0 CONSENT AGENDA A. Minutes. It was recommended to approve the minutes of the March 4, 2002 regular City Council meeting and the March 4, 2002 Listening Session and the February 12, 2002 Special City Council workshop. B. Personnel Items. 1. It was recommended to accept the letter of resignation from Police Officer Timothy McCarthy. 2. It was recommended to approved the hiring of Kathy Anderson as a part-time seasonal preschool program assistant. 3. It was recommended to approve the hiring of Deb Buntjer as a part-time seasonal program assistant/concessions. C. Ratify Check Registers. It was recommended to ratify the check registers dated March 7, 2002 and March 14, 2002 as presented. D. Commercial Fertilizer License Renewal. It was recommended to approve a Commercial Fertilizer License renewal for Fertilawn, 9315 Harriet Avenue South, Bloomington, MN. E. 2002 MACTA Membership Renewal. It was recommended to approve a budgetary adjustment in the amount of $1,500 for membership in MACTA for BETC. F. Grant Fund of $4,000 for Telecommunications. It was recommended to approve a local programming grant in the amount of $4,000 which effectively amends the 2002 Joint BETC budget for 2002. G. Contract 02-04. It was recommended to receive the bids for Contract 02-04 (Citywide Trail Improvements/Skyline Road Trail Improvements), award the contract to Bituminous Roadways, Inc., for the base bid in the amount of $70, 451 (excludes Project No. 857), and authorize the Mayor and City Clerk to execute all related documents. H. Contract 02-11. It was recommended to receive the bids for Contract 02-11 (Dodd Road ? Cliff Road to Butwin Road Street & Utility Improvements), award the contract to Northdale Construction Co., Inc., for the base bid only in the amount of $1,474, 325.30. I. Project 868. It was recommended to approve the Scope of Services and authorize the Howard R. Green Company to provide professional services for the procurement of a Design Consultant for Project 868, Coachman Water Treatment Facility (Expansion) and authorize the Mayor and Clerk to execute all related documents. 02-19 J. Dodd Road (Diffley to Westcott) No Parking. It was recommended to approve a resolution to prohibit parking on the east side of Dodd Road between Diffley Road and Wescott Road, and authorize the Mayor an City Clerk to execute all related documents. 02-20 K. Silver Bell Road No Parking. It was recommended to approve a resolution to prohibit parking on Silver Bell Road between Kennebec Drive and Blackhawk Road, and authorize the Mayor and City Clerk to execute all related documents. L. Project 814, Diffley Road Traffic Signal Agreement. It was recommended to approve a Traffic Control Signal Agreement for Project 814, Diffley Road (Traffic Signal interconnection ? Johnny Cake Ridge to Blackhawk Eagan City Council Meeting Minutes March 19, 2002 Page 2 Road) with the Minnesota Department of Transportation and Dakota County Highway Department and authorize the Mayor and City Clerk to execute all related documents. M. Project 751R. It was recommended to approve an Easement Agreement for Project 751R (Dodd Road, Cliff Road to Butwin Road ? Street, Utility and Trail Improvements) with the owner of Parcel 10-69000-030-01 (4940 Dodd Road) and authorize the Mayor and City Clerk to execute all related documents. N. Metro Greenways Grant Application. It was recommended to approve submission of the Metro Greenways Grant offered by the Minnesota Department of Natural Resources. O. Comprehensive Guide Plan Amendment, SE Study Area ? City of Eagan. It was recommended to implement the SE Area Study Comprehensive Guide Plan Amendment. P. MVTA Joint Powers Agreement and By-Laws. It was recommended to approve the MVTA Joint Powers Agreement and By-Laws. Q. Pedestrian Crosswalk Safety Grant. It was recommended to authorize the application to the Minnesota Safety Council for a Pedestrian Crosswalk Safety Grant. R. Project 751R. It was recommended to approve an Easement Agreement for Project 751R (Dodd Road, Cliff Road to Butwin Road ? Street, Utility and Trail Improvements) with the owners of Parcel 10-03600-030-28 (4755 Dodd Road) and authorize the Mayor and City Clerk to execute all related documents. S. Contract 00-07. It was recommended to approve Change Order No. 9 to Contract 00-07 (TH 13/Blackhawk Road ? Divided Four-Lane Upgrade) and authorizes the Mayor and City Clerk to execute all related documents. T. Renewal of a Consumption and Display (Set-up) Permit. It was recommended to approve the renewal of a Consumption and Display (Set-Up) Permit application for Grand India Restaurant located at 1260 Town Centre Drive. Councilmember Tilley moved, Councilmember Carlson seconded a motion to approve the Consent Agenda. Aye: 3 Nay: 0 PUBLIC HEARINGS VARIANCE ? DUKE REALTY (PROPOSED LOT 1, BLOCK 1, EAGAN PRESERVE) City Administrator Hedges introduced this item regarding a request for a variance to the minimum ten- foot parking stall width to allow nine-foot wide parking stalls on proposed Lot 1, Block 1, Eagan Preserve located north of Yankee Doodle Road and west of Pilot Knob Road. Senior Planner Ridley gave a staff report. Mayor Awada opened the public hearing. Bob Smith, representing Duke Realty make a presentation. There being no further public comment, Mayor Awada closed the public hearing and turned discussion back to the Council. Councilmember Carlson noted that the City has waived the 10 foot requirement in the past. Councilmember Carlson moved, Councilmember Tilley seconded a motion to approve a Variance to the minimum ten-foot parking stall width to allow nine-foot wide parking stalls on proposed Lot 1, Block 1, Eagan Preserve located north of Yankee Doodle Road and west of Pilot Knob Road. Aye: 3 Nay: 0 Councilmember Carlson moved, Councilmember Tilley seconded a motion to approve a reciprocating parking agreement to allow parking within Central Park. Aye: 3 Nay: 0 OLD BUSINESS PATRIOTS PLAZA PROJECT ELEMENTS Eagan City Council Meeting Minutes March 19, 2002 Page 3 City Administrator Hedges introduced this item regarding a proposed 1-acre plaza that would reflect the significance of those who locally provide public service; police, firefighters, veterans, etc. Parks and Recreation Director Vraa presented design plan elements of the proposed Patriots Plaza. Councilmember Carlson moved, Councilmember Tilley seconded a motion to approve project elements to the Patriots Plaza located at Central Park, 1501 Central Parkway with the condition that the City?s role will be limited to utilities and site preparation costs. Ayes: 3 Nay: 0 NEW BUSINESS ORDINANCE AMENDMENT City Administrator Hedges discussed this item regarding a proposed ordinance amendment to Chapter 6 entitled ?other Business Regulation and Licensing? to clarify administrative fines for tobacco sale violations. Councilmember Tilley moved, Councilmember Carlson seconded a motion to approve an ordinance amendment to Chapter 6 entitled ?Other Business Regulation and Licensing? to clarify administrative fines and penalties for tobacco sale violations. Aye: 3 Nay: 0 Mayor Awada arrived at approximately 7:20 p.m. COMPREHENSIVE GUIDE PLAN AMENDMENT (SPECIAL AREA NO. 7) City Administrator Hedges introduced this item regarding a Comprehensive Guide Plan amendment for Special Area No. 7 Plan, Blue Cross Blue Shield of Minnesota. Senior Planner Ridley gave a staff report. Roger Klepi of Blue Cross Blue Shield (BCBS) gave a presentation on the plans for the new BCBS campus. Marie Kodi of SRF Consulting presented a traffic study that was conducted to measure the traffic impacts that the proposed BCBS campus could have on the City?s streets. She noted that MNDOT?s Access Management Plan would not approve a new access point at BCBS on TH 13. Through the study, it was determined that currently the intersection at Silver Bell and Blackhawk meet traffic levels acceptable for a traffic signal. Two residents that live on Ashbury Road spoke of their concerns regarding increased traffic on Ashbury Road that would result from BCBS?s expansion plans. Three residents that live on Blackhawk Road spoke about traffic and safety concerns on Blackhawk Road. Councilmember Carlson moved, Councilmember Fields seconded a motion to direct staff to submit the Comprehensive Guide Plan Amendment for Special Area No. 7 Plan, Blue Cross Blue Shield of Minnesota, to the Metropolitan Council for review and comment located at Yankee Doodle Road and Blue Cross Road in the NE ¼ of Section 17. Aye: 4 Nay: 0 Councilmember Carlson moved, Councilmember Fields seconded a motion to direct staff to complete a signal justification report (SJR) for the intersections of Blackhawk and Silver Bell Road and Blackhawk and Deerwood. Aye: 4 Nay: 0 SITE PLAN REVIEW FOR DRIVING RANGE (PARKVIEW GOLF COURSE) Eagan City Council Meeting Minutes March 19, 2002 Page 4 City Administrator Hedges introduced this item regarding a site plan for a driving range and service center for Parkview Golf Course located at 1310 Cliff Road. Senior Planner Ridley gave a staff report. Applicants Shane Corman and Todd Geller gave a presentation to the Council regarding their plans for a driving range. Two residents that live on Parkridge Drive voiced their concerns over the proposed driving range. Their concerns included: the aesthetics of a large net/screen, preserving the large willow tree on the property, the need for additional trees as buffers, and lighting. The residents also stated that they were not aware of the open house held by Parkview Golf Course to discuss the proposed driving range. Craig Galow, lighting consultant, gave a presentation on the proposed lighting for the driving range. Councilmembers held a discussion regarding lighting. At the Council?s request, Public Works Director Colbert provided an update on the storm sewer mitigation project underway at Parkview. Councilmember Carlson moved, Councilmember Tilley seconded a motion to approve a Site Plan for the construction of the Parkview Golf Course Driving Range and 860 square foot service center with surface parking located at 1310 Cliff Road in the NW ¼ of Section 34 subject to the following conditions: Aye: 4 Nay: 0 1. The parking lot expansion shall maintain a 20 foot front and side yard setback. 2. A landscaping screen three feet in height and 75 percent in opacity shall be installed along Cliff Road and the east of the new parking lot abutting the residential property. 3. The driving range shall close by 10:00 p.m. and lights shall be turned off by 10:30 p.m. 4. Outdoor speakers shall not be audible from adjacent residential properties. 5. All parking lot lights shall be limited to 20 feet in height and all fixtures shall be shields to reduce glare. 6. A photometric plan shall be submitted with the building permit application for staff review. 7. Additional trees and landscaping will be included along Cliff Road to serve as a buffer to the neighboring residential property. PROJECT 790R, CENTRAL PARKWAY STREET & UTILITY IMPROVEMENTS City Administrator Hedges introduced this item regarding Project 790, Central Park street and utility improvements. Public Works Director Colbert introduced Matt Hanson of SRF who explained the scope and feasibility of the project. Mayor Awada opened the public hearing. There being no public comment she closed the public hearing and turned discussion back to the Council. Councilmember Carlson moved, Councilmember Fields seconded a motion to approve the amended Project 790R (Central Parkway ? Street and Utility Improvements) and authorize the preparation of detailed final plans and specifications for the remaining portion of the Central Parkway improvements. Aye: 4 Nay: 0 ADMINISTRATIVE AGENDA DISCUSSION REGARDING ACCESSORY STRUCTURES Per the direction of the Council at the March 12, 2002 work session, City Attorney Dougherty presented an interim accessory structure ordinance. Eagan City Council Meeting Minutes March 19, 2002 Page 5 Councilmember Carlson moved, Councilmember Tilley seconded a motion to implement an interim use ordinance to study accessory structures. Aye: 4 Nay: 0 DISCUSSION REGARDING QUARRY PARK ROAD EASEMENT Councilmembers discussed the recommendation of the Parks and Recreation Advisory Commission regarding Quarry Park Road and concurred that a study of the traffic and parkland dedication issues should be reviewed. Councilmember Carlson moved, Councilmember Tilley seconded a motion to concur with the Parks and Recreation Advisory Commission recommendation for the Quarry Park Road easement. Aye: 4 Nay: 0 DISCUSSION REGARDING LIFT STATION AT OAK CHASE Councilmembers discussed the Park and Recreation Advisory Commission recommendation regarding the lift station at Oak Chase. Mayor Awada moved, Councilmember Tilley seconded a motion to prepare and transfer rights of easement to convey the easement for an existing driveway next to the Oak Chase lift station. Aye: 4 Nay: 0 COMMUNICATIONS DIRECTOR HIRING PROCESS Mayor Awada stated that she had requested a discussion on the next step in the hiring process for the Communications Director position. Councilmembers and City Administrator Hedges discussed the process they wish to take in regard to interviewing candidates for the position of Director of Communications. Council directed that the Council?s Communications Subcommittee interview the five candidates recommended through the staff?s interview process. The Subcommittee will then recommend no less than three candidates to be declared finalists. The finalists will then move on to the final interview with the entire City Council. DISCUSSION REGARDING CHARTER COMMISSION Mayor Awada asked Director of Administrative Services VanOverbeke about the financing of the Charter Commission. Council directed Director VanOverbeke to prepare a detailed account of the money spent by the Charter Commission in 2001, as well as an account of when each of the Charter Commission?s bills were paid. ADJOURNMENT The meeting adjourned at 10:30 p.m. into an Executive Session to receive direction regarding union negotiations for both Police Officers and Police Sergeants. _____________________________ ___________________________________ Date Deputy City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 681-4600, (TDD phone: (651) 454-8535). Eagan City Council Meeting Minutes March 19, 2002 Page 6 The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance.