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04/28/1994 - City Council Special a}4. 9p ?'la MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota April 28, 1994 A Special City Council meeting was held on Thursday, April 28, 1994 at 5:00 p.m. In the Conference Rooms of the Eagan Municipal Center building for the purpose of Interviewing City Attorney candidates. Those in attendance were Mayor Egan and City Counclimembers Awada, Hunter and Wachter. City Councilmember Masin was absent due to a family matter that required her to be out of the State of Minnesota. Also In attendance was City Administrator Hedges. CITY ATTORNEY INTERVIEWS Mayor Egan asked the members of the City Council to review some sample questions prepared by the City Administrator for use while Interviewing the four (4) firms under consideration for the City Attorney appointment. City Administrator Hedges Introduced each of the four (4) firms as they were scheduled for forty-five (45) minute Interviews In succession by the City Council. The firms of Campbell, Knutson, Scott & Fuchs; Grannis, Grannis, Hauge, Elde, Anderson & Keller; Holmes & Graven; and Severson, Wilcox & Sheldon were the firms recommended by a screening committee made up of the City Administrator, Director of Community Development and Director of Public Works. Following the Interviews, City Councilmembers discussed each of the firms, stating that the appointment should consider the firm and lead attorney's experience, key staff's ability to communicate, availability and commitment of key staff and, finally, billing philosophy and value of service per cost. After further discussion, there was a consensus that the appointment be placed on the Consent Agenda for the May 3 regular City Council meeting. SPECIAL CITY COUNCIL MEETING/MAY 3, 1994 City Administrator Hedges recommended that a Special City Council meeting be scheduled for Tuesday, May 3, 1994 at 5:00 p.m. to discuss various community development related projects. Ina motion by City Councilmember Wachter, seconded by Councilmember Hunter, with all members voting In favor, a Special City Council meeting was scheduled for May 3, 1994 at 5:00 p.m. OTHER BUSINESS There being no further business, the meeting was adjourned at 9:15 p.m. TLH April 28, 1994 Date City Clerk MINUTES OF A SPECIAL MEETING OF EAGAN CITY COUNCIL Eagan, Minnesota May 3, 1994 A Special City Council meeting was held on Tuesday May 3, 1994 at 5:00 P.M. in the Eagan Municipal Center Building. The purpose of the meeting was to review Police addition plans, discuss Blackhawk Road Appraisals, discuss golf driving range and provide architect discussion regarding Civic Arena/Wading Pool Project. Those in attendance were Mayor Egan, and City Council Members Awada, Hunter, Masin and Wachter. Also present were Director of Public Works Colbert, Director of Community Development Reichert, City Attorney Sheldon, Chief of Police Geagan, Architect Thorbeck, Project Manager Mike Stowe, Superintendent of Parks VonDelinde, Superintendent of Recreation Peterson, Administrative Intern Pruitt and City Administrator Hedges. REVIEW POLICE ADDITION PLANS Chief of Police Geagan introduced the purpose of this agenda item was to allow the City Council to review the progress the architect and construction manager are making on the new police facility. Architect Thorbeck presented architectural drawings, a detail book and project manual for Council review, noting there were no changes since the end of design development, except for the Council's direction to change paneling to white oak. He added that a detailed presentation of proposed colors would be forth coming. Mr. Thorbeck stated serveral meetings with the steering committee and various departments phone have led to the appropriate planning for telephone systems and emergency generators have been planned for. He added that as far as he was aware the budget was the same. He provided several alternatives the Council could consider to reduce expenses. Among those included the alternative to change the screenwalls, designed to conceal the generators, to brick for cost savings, to choose whether to eliminate or keep two proposed skylights to allow for natural light in an internal police hallway and 2nd floor public waiting area, and a roof options shown on colored sketches. Council Member Wachter clarified there were two generators for the municipal center. Architect Thorbeck described how a U-shaped wall will extend around the generator for 12 feet. Chief of Police stated the Police Department had a lot of input, and staff's opinion is that the design is overall functional. PROJECT 659, DODD ROAD STREET RECONSTRUCTION Director of Public Works Colbert explained that the original proposed assessments had been affirmed by a report from the City Attorney's office regarding the value of benefit from the project in relation to the proposed assessments. Mr. Colbert added that it had been determined that the benefits met or exceeded the assessed amount. Council provided direction to staff to send out notices to all assessed property owners relating the City Attorney's findings. City Council acknowledged the completion of the assessment appraisal process and reaffirmed the pending assessment role for Project 659 (Dodd Road). PROJECT 665, BLACKHAWK ROAD (STREET & TRAILWAY IMPROVEMENTS) Director of Public Works Colbert explained that the appraisal process on Blackhawk had been completed by two appraisers. He added that out of the ten properties identified access was provided to 8 properties. He also noted there was a reduction in some assessments due to the relationship of benefits. Mr. Colbert explained after the City Attorney's office evaluated the appraisals, it was recommended that the per lot equivalent assessment be adjusted to $1,500 per lot equivalent (LE) for areas where concrete curb and gutter and drainage facilities currently existed, and $3,500 per lot equivalent for areas where improvements were being installed in addition to the street resurfacing. He stated that the preliminary assessment roll was revised accordingly; the appraisal process limits the assessment revenue at $289,740, compared to the feasibility report of $310,567. PAGE 2/EAGAN SPECIAL CITY COUNCIL MINUTES MAY 3, 1994 City Council direction was given to staff to notify residents on Blackhawk Road of a reduction in assessments. GOLF DRIVING RANGE Director of Parks and Recreation Vraa explained when the golf course was originally sketched it was designed for a north-south orientation. Following consultation with Berkeley Risk Services, Mr. Vraa explained the configuration was altered to a different orientation. Berkeley Risk Associates suggested using telephone poles and netting in order to control errant golf ball impacts on closest homes. However, Mr. Vraa added the developer does not want to proceed with the method of using telephone poles with netting for it is considered too expensive. Mr. Vraa also noted that using plant material to lessen golf ball impacts on nearby homes may not be as effective. Director of Parks Vraa explained there is a use conflict between golf and ball fields, since the golf driving range may have errant balls that could impact ball field space. Councilmember Wachter questioned how long it would be before the City would need all of the baseball fields. Director of Parks Vraa responded that according to Consultant Barton Ashman, the City will need all of the proposed ball fields and possibly six more. Following discussion, the City Council stated they encouraged the entrepreneurial spirit of the proposal and would like the developers to arrive with additional options other than those discussed. Council also supported neighborhood input for any alignment of the golf driving range other than north- south proposal. ARCHITECT DISCUSSION CIVIC ARENA/ WADING POOL PROJECT Director of Parks and Recreation Vraa requested direction from the Council on what type of pool the City was interested in. Council consensus supported a wading pool for preschoolers and youth up to age 5-6 years. Councilmember Wachter mentioned that the wading pool should be known as an all-season pool and that it should be strategically located. Supervisor of Recreation Peterson stated Minneapolis has experienced problems with older children in the wading pool without lifeguard supervision. Discussion continued on liability issues of lifeguard and non-supervision of wading pools. City Council consensus supported a permanent wading pool designed for small children, 5-6 year olds and under.. Signage noting the pool was a "baby pool" or "toddler pool" was encouraged. They also supported the minimization of operational expenses and the absence of wading pool fees. ADJORNMENT The Special City Council meeting was adjourned at approximately 6:30 p.m. May 3, 1994 - Date E' . VanOverbeke If you need these minutes in an alternate form such as large print, braille, audio tape, etc., please contact the City of Eagan, 3830 pilot Knob Road, Eagan MN 55122, (612) 681-4600 (TDD phone: (612) 454-8535).