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06/15/1993 - City Council Special l ~ F( Jr MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota June 15, 1993 A special City Council meeting was held on Tuesday, June 15 1993 at 5:00 p.m., In the lunch room of the Municipal Center Building. The purpose of the meeting was to provide an update on the status of the multi-use recreation facility project. Those present were Mayor Egan and City Councilmembers Awada, Hunter, Masin and Wachter. Also present were Director of Finance VanOverbeke, Director of Parks and Recreation Vraa, Acting Director of Community Development Hohenstein and City Administrator Hedges. MULTI-USE RECREATION FACILITY PROJECT City Administrator Hedges made reference to work the staff is coordinating on the multi-use recreation facility project for the Community Fund Raising Committee. He specifically addressed points that were raised in a recent correspondence by Pat Dill who is chair person of the Eagan Civic Arena Fund Raising Committee. Director of Parks and Recreation Vraa presented drawings that were prepared by Arena Consulting and Construction (ACC) who were hired by the City to provide a building cost estimate. He also presented site drawings to show the location of the building in relationship to Pilot Knob Road and other facilities currently located and planned for the Municipal Center site. A resident in the audience suggested that the area proposed for additional expansion of a second sheet of ice be used in the Interim as an outdoor skating rink. He proposed that the zamboni that is housed for the indoor rink groom the outdoor skating rink. Director of Parks and Recreation Vraa stated that the estimate prepared by ACC as a building cost is in the amount of $1,926,460. He further stated that only building costs were considered in the estimate, the site preparation, other land development costs, and building equipment were not taken Into consideration in this estimate. He further stated that the estimate, as presented, contains a 5% contingency of $90,000, a design expense of $38,500 and $85,000 for construction management. Director of Parks and Recreation Vraa also stated that seating is provided as a part of the estimate, however, finishing the second level is not included in the cost as presented. He further discussed aspects of the construction that could be installed by volunteers which could become a deduct. Director of Parks and Recreation Vraa explained project enhancements, such as brick, Is a $130,000 addition, construction of the mezzanine is at a cost of $78,000, decorative block at $16,000 and a vestibule proposed at $12,500 in the front of the building. He further stated that no equipment for offices, concession space or equipment, including the zamboni/ice edger are included in the cost estimate. Pat Dill suggested that the name of the project be changed from multi-purpose recreational facility to Eagan Civic Arena. City Councilmembers concurred with that suggestion and further agreed that the drawings as presented are an acceptable representation of the project to the community. City Councilmember Wachter stated that consideration should be given to adding the aggregate block to the project to be consistent with the City's policy regarding exterior facia on commercial/ industrial buildings. Mr. Dill asked that a final dollar amount be determined as the community goal for the civic arena/wading pool project. City Councilmember Awada stated that the budget should take into consideration deductions and additions as discussed to eliminate a future increase In the community goal. Following a City Council discussion, it was agreed that a budget be established for the project clearly defining the community goal portion. City Councilmember Hunter questioned the status of the wading pool, reminding staff, the City Council and residents alike that the wading pool is an integral part of the civic arena building program. Director of Parks and Recreation Vraa stated that the estimate for the wading pool will ° ~ to SCC MINUTES JUNE 15, 1993 PAGE 2 be available in approximately three (3) weeks. City Councilmember Hunter stated that the original intent was to budget up to approximately $100,000 for the wading pool, however, he further stated, if the cost far exceeds that amount, consideration should be given to eliminating the wading pool as an element of the total project. Mayor Egan suggested that a community goal of $600,000 be kept for the civic arena/ wading pool project. After further discussion and in a motion by Mayor Egan, seconded by Counclimember Hunter, with all members voting in favor, the community goal was established at $600,000 if the civic arena and outdoor wading pool project is to proceed and, further, if the cost of the wading pool exceeds $100,000 in total the City will either proceed with the civic arena portion of the project or allocate additional community resources for construction of the wading pool. OTHER BUSINESS There being no other business, the meeting was adjourned at 6:30 p.m. TLH June 15, 1993 Date City Clerk If you need this information in an alternate form such as large print, braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, 681-4600, (fDD phone: 454-8535)