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06/21/1982 - City Council Special00162 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA JUNE 21, 1982 A special meeting of the Eagan City Council was held on June 21, 1982 at 6:00 p.m. at the Eagan City Hall. Those present were Mayor Blomquist, City Councilmembers Egan, Smith, Thomas and Wachter. Also present was City Administrator Hedges. FIREMEN'S RELIEF PENSION PLAN City Administrator Hedges reported that the City Council considered a report by the Finance Committee at a special City Council meeting on June 8, 1982 where several proposals were considered for the purpose of financing a relief pension plan for the Volunteer Fire Department. He reported that the City Council is considering a proposal to change the existing defined benefit program to an IRA plan. There was considerable discussion by representatives of the Fire Department Relief Association Pension Committee about the proposed conversion to an IRA plan. Representatives questioned: 1. Can a firefighter participate in another IRA through a fireman's plan? 2. Will legislation be required if any plan is to be considered in addition to the defined benefit plan? Firefighter and spokesman for the Relief Association Pension Committee Ken Southern stated that many volunteer firefighters have IRA plans and therefore could not receive the tax benefits of an additional IRA plan. He also stated that each firefighter would be taxed as an ordinary income if the payment was not used to purchase an IRA account. City Councilmembers explained that the present plan is not a qualified plan by the Internal Revenue Service, and there- fore the contribution is subject to taxation and in many respects is regarded as ordinary income. There was discussion about the feasibility of providing a combined defined benefit program with an IRA plan. There are several options that could be considered such as a phase out of the defined benefit plan to a defined contribution plan or provision that would allow the firefighter to spread a contribution by the City of Eagan towards a defined benefit plan and defined contribution plan. After further discussion on the matter, Ken Southern stated that he would present the recommendation of switching to an IRA plan at the Fire Department general meeting and report back to the City Administrator at a later date regarding how the City and Fire Department should proceed with further discussions regarding the firemen's relief pension plan. BITUMINOUS OVERLAY /CEDAR GROVE #1 & #2 Director of Public Works Colbert appeared and presented a lengthy report regarding the proposed street reconstruction for Cedar Grove 1st and 2nd Additions referred to as Project #332. He stated that considerable utility improvements are required before a bituminous overlay can be applied in the Cedar Grove #1 and #2 Additions. After considerable discussion about the method of assessment, consideration of a special report entitled evaluation of the pavements in Cedar Grove #1 and #2 by Midwest Pavement Management, Inc., and 00163 City Council Minutes June 21, 1982 Page Two the proposed specifications for the bituminous overlay, a motion was introduced by City Councilmember Wachter, seconded by Councilmember Egan, with all members voting in favor, that the Director of Public Works proceed with the utility improvements during 1982 consisting of the sanitary sewer and storm sewer con- struction as required in Cedar Grove #1 and #2 and further that the bituminous overlay will be constructed during 1983. SPECIAL ASSESSMENT COMPUTERIZATION City Administrator Hedges stated that the staff has reviewed a special assessment service that Consulting Engineers Diversified, Inc., provides clients that could improve upon the special assessment procedure currently used by the City. After further explanation about the computer service, a motion was made by City Councilmember Egan, seconded by City Councilmember Thomas, with all members voting in favor, that the City Administrator proceed with fur- ther cost estimates of the assessment service provided by Consulting Engineers Diversified, Inc., to prepare special assessments and report back with the cost analysis for further consideration. WATER TREATMENT PLANT City Administrator Hedges reported that if a newsletter containing a survey is to be distributed City wide and properly tabulated, it will not be feasible to hold the public hearing on the water treatment plant until fall, 1982. Public Works Director Colbert stated that the water treatment plant is complete and has been distributed for City Council review. After discussion by the City Council, it was decided that due to the number of complaints received at the City Hall on a daily basis and the fact that one survey has been conducted by City wide newsletter, a public hearing was held in January, 1982, and a follow up informational meetings was held at the regular City Council meeting in March and further that information including cost of the water treatment plant could be published in the Eagan Chronicle if a public hearing is to be held in the near future, in a motion by City Councilmember Egan, seconded by City Council- member Smith, with all members voting in favor, a special City Council meeting was set for July 13, 1982 to hold the public hearing for consideration of a water treatment plant and further that the City staff provide ample publication of the proposed cost to the user and any additional information in the Eagan Chronicle prior to the public hearing. POLICE MOPED City Administrator Hedges stated that Chief of Police DesLauriers is requesting acquisition of a moped to allow additional police surveillance on trails including bike paths and pedestrian pathways throughout the community. He stated that the cost is anticipated to be approximately $300 for the proposed vehicle. In a motion by Councilmember Smith, seconded by Councilmember Wachter, with all members voting in favor, Chief of Police DesLauriers was authorized to purchase a moped for police use. OCd 164 City Council Minutes June 21, 1982 Page Twv There being no further business, the meeting was adjourned at approximately 10:00 p.m. Dated: June 21, 1982 TLH City Clerk