12/22/1983 - City Council Special
MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL
EAGAN, MINNESOTA
DECEMBER 22, 1983
A special meeting of the Eagan City Council was held on December 22, 1983, at
7:00 p.m. in the conference room of the Eagan Municipal Center Building.
Those present were Mayor Blomquist, City Councilmembers Egan, Smith, Thomas
and Wachter. Also present was City Administrator Hedges.
FINAL RESOLUTION/IR FINANCING FOR
MINNESOTA JOCKEY CLUB INC.
City Administrator Hedges stated that final resolutions to consider Industrial
Revenue Financing for the Minnesota Jockey Club, Inc., in the amount of
$20,000,000 and $6,000,000 were in order for consideration. There were
questions raised about arbitrage if the bonds are sold and the horse racing
facility is not selected in the City of Eagan. The City Administrator stated
that those questions have been researched and there is assurance from the
approving attorneys that the City of Eagan is not liable or responsible for
any costs incurred whether the horse racing facility is constructed within the
City and the IR financing is used or if the bonds are redeemed due to the fact
one of the other applications is selected. He also stated that all arbitrage
regulations affecting any bond sale do apply to both of the IR financing
issues. After further consideration in the matter and in a motion by City
Councilmember Smith, seconded by City Councilmember Egan, with all members
voting aye, the IR financing in the amount of $20,000,000 was approved to the
Minnesota Jockey Club, Inc. for the financing of a Class A, parimutuel horse
racing facility in the City of Eagan.
Also, a motion was introduced by City Councilmember Egan, seconded by City
Councilmember Thomas, with all members voting in favor, that a final
resolution for a $6,000,000 industrial revenue application be approved for the
Minnesota Jockey Club, Inc., for a Class A, parimutuel horse racing facility
to be constructed in the City of Eagan.
FINAL PAYMENT FOR CONTRACT 83-2 AUSTIN P. KELLER
The City Administrator reviewed the final payment for Contract 83-2 to Austin
P. Keller as it relates to public improvement work that was performed on the
George Trapp farm site. The City Administrator explained that a piece of farm
equipment owned by Mr. Trapp was damaged during the time the public
improvement construction occurred and there is a question as to whether the
City, the developer or the contractor, Austin P. Keller, is liable for the
damages incurred. He stated that the bill is approximately $1,000 and the
City is taking the position that Austin P. Keller is liable for that cost.
After further discussion on the matter, and in a motion by Mayor Blomquist,
seconded by City Councilmember Wachter, with all members voting in favor,
final payment for Contract 83-2 to Austin P. Keller was held up until the bill
was paid by Austin P. Keller for damages incurred to farm equipment owned by
George Trapp.
REORGANIZATION
City Administrator Hedges presented a plan for reorganization that affects
both Administration and Finance, suggesting that the position of
SPECIAL CITY COUNCIL MINUTES
DECEMBER 22. 1983
PAGE TWO
Administrative Secretary be redefined as an Administrative Assistant with
administrative secretarial duties and that the Finance Department be
reorganized to create the position of Administrative Assistant without any
additional manpower. He explained that the head receptionist position is open
and would recommend the redefinition of employment duties for existing
personnel so the position of receptionist would be filled by an account clerk.
This would provide an opening in total manpower that could be reclassified as
Administative Assistant. The City Administrator recommended that the
compensation be set at approximately $22,000 to $24,000 for these two
positions. He also stated that the budget will not incur any additional
expenses in either department and the addition of administrative assistants
was discussed when the 1984 Budget was developed. After a review of the
position descriptions and salary compensation and in a motion by City Council-
member Wachter, seconded by City Councilmember Thomas with all members voting
in favor, the City Administrator was directed to post position openings for
an Administrative Assistant in Administration and Administrative Assistant in
Finance with the rate of compensation set at $22,000 per year.
NON-UNION COMPENSATION FOR 198+
The City Administrator stated that many communities are considering
approximately four to five percent for all non-union positions with the
exception of those positions that would receive additional compensation due
to ongoing salary plans or equity pay increases. The City Administrator
stated that a salary compensation/job evaluation plan is desirable for the
City of Eagan. Inequities will continue to exist until an overall
compensation plan is developed for non-union personnel. The City
Administrator stated that a blanket increase may be an effective measurement
of compensation for the employee that is paid a maximum salary for his or her
job performance, however, many other employees may be receiving a rate of
compensation that does not measure their job performance and a blanket salary
increase therefore, is not an effective method of evaluating their rate of
pay. Members of the City Council discussed merits of hiring an outside
consulting firm to develop a salary compensation study/job performance
evaluation for all non-union personnel during 1984. It was the concurrence of
the City Councilmembers that, since money was budgeted in 1984 to hire
consultants for evaluating organizational needs and team building between the
City Council and staff, this money should be used for further consideration
of reorganization and a salary compensation study. It was further the consen-
sus of the City Council that a 4.5% increase in salary would be considered for
all non-union persons during 1984 and that once the salary compensation plan
was adopted, any pay inequities would be considered at that time. The City
Administrator was directed to prepare a Request for Proposal to hire a
consulting firm to conduct a salary compensation/job evaluation for all non-
union personnel during 1984. The City Administrator was also directed to
prepare a 4.5% adjustment for all non-union personnel to be considered at the
January 17, 1983, City Council meeting.
SPECIAL CITY COUNCIL MINUTES
DECEMBER 22, 1983
PAGE THREE
ADJOURNMENT
There being no further business, the meeting was adjourned.
Dated: December 22, 1983 TLH
City C erk