08/23/1983 - City Council Special
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MINUTES OF A SPECIAL EAGAN CITY COUNCIL MEETING
EAGAN, MINNESOTA
AUGUST 23, 1983
A special meeting of the Eagan City Council was held on Tuesday, August
23, 1983, at 7:00 p.m. at the Eagan City Hall. Present were Mayor Blomquist
and City Councilmembers Smith, Thomas, Egan, and Wachter. Also present
were City Administrator Hedges and Director of Finance/City Clerk VanOverbeke.
PROPOSED 1984 BUDGET
The second workshop session was held for the purpose of reviewing and
discussing the proposed 1984 General Fund operating budget. A rather lengthy
document was presented by the City Administrator that provides a narrative
description of each departmental budget and further a budget work sheet
consistent with the LOGIS print out that provides budgetary information
regarding the departmental request and City Administrator's recommendation.
The City Administrator explained that all department head requests are included
in the print out as they were originally presented to his office. He further
stated that all proposed expenditures were reviewed in detail and any changes
proposed by the City Administrator were reviewed with the respective department
heads. The City Administrator reported that the Director of Finance had
reviewed all revenue sources and attached, as a part of the information for
review, is a list of the detailed revenues and a summary of revenues for
City Council consideration. Each department was reviewed in detail by the
City Council. The City Administrator was directed to explain the process
to increase salaries for Mayor and City Council as proposed by the City
Administrator. The City Administrator was also directed to research costs
as proposed for a leadership development program offered by Lyle Sumak.
A request for justification for the chemical dependency program and a detailed
budget for the lobbyist were also requested. Consideration to include word
processing in the 1984 operating budget was directed to the City Administrator.
A suggestion to change Administrative Assistant to another title for the
Planning Department was further discussed. The City Council asked the City
Administrator to review in further detail the need for two additional part-
time Dispatchers with the Chief of Police. Questions were raised regarding
the necessity for expenses to finish Fire Station #2 in light of the expenses
to be incurred for the Fire Administration Building in 1984. The City Adminis-
trator was directed to review with the Building Inspector the starting of a
Construction Analyst in April as opposed to January of 1984. There was
a lengthy discussion by the City Council regarding the entire philosophy
of the City's in-house Engineering Department. Reasons for discussing the
in-house Engineering Department was a direct response to a request to add
an additional Engineering Aide to the Engineering Department for thepurpose
of reviewing ongoing construction projects and providing some limited design
work specifically as it relates to municipal state aid streets. The City
Administrator stated that by adding an additional Engineering Aide, revenues
could be generated for the City that would more than offset salary expenses
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Council Minutes
August 23, 1983
incurred for that position. City Council members stated if the City allows
the Engineering Department to incur a large personal services budget, someday
that Department could be overstaffed for the amount of work performed within
that Department. There was a desire expressed by City Council to continue
with consulting services utilizing a consulting engineering firm for design
work and also as an overload when work is peaking within the Engineering
Department. After a lengthy discussion, the City Administrator was directed
to provide additional information with the assistance of the Director of
Public Works regarding justification of the Engineering Aide position.
ADJOURNMENT
There was no further business to be considered and the meeting was
adjourned at 11:30 p.m.
TLH
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Dated: August 23, 1983
City Clerk