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05/14/1985 - City Council Special 47 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA MAY 14, 1985 A special meeting of the Eagan City Council was held on May 14, 1985, at 6:45 p.m. at the Eagan Municipal Center. Present were Mayor Blomquist and City Councilmembers Smith, Egan and Thomas. Absent was City Councilmember Wachter for the Robert Lewis Home tour. Also present was City Administrator Hedges. TOUR OF ROBERT LEWIS HOME The City Council toured the Robert E. Lewis Home located on Old Nicols Road, south of Cliff Road, to discuss proposed plans and financing of a new facility. Mr. Frank Brennan and Mary Ajax, staff members representing the Community Action Council and Dale Vogt in addition to Glen Trog, who are both volunteers at the center and residents of the City of Eagan, were present to give a tour of the Robert E. Lewis Home. Mary Ajax explained that the present facility is crowded and there is no space available for staff, volunteers and for the out service counseling that occurs on a regular basis at the center. There was a general discussion regarding the disposal of the existing Robert E. Lewis Home property and also a review of the new site location and facility that is planned on Nicols Road adjacent to Cedar Ridge Circle. Ms. Ajax stated that the Community Action Council will prepare a report for City Council review containing cost information and specific plans for the expansion program. It was noted that partial funding for the new facility was allocated through recent approval by the cities of Apple Valley, Burnsville and Eagan from the Community Development entitlement grant received by Dakota County. There was no action taken on the matter. Mayor Blomquist asked that the City Council reconvene the remainder of the City Council meeting at the Municipal Center building. PRIVATE IMPROVEMENT ESCROW The meeting was reconvened at the Municipal Center by Mayor Blomquist with all members of the City Council including City Councilmember Wachter present. Also present in addition to the City Administrator were Acting City Engineer Hefti and Director of Finance VanOverbeke. City Administrator Hedges stated that the City is proposing a private improvement escrow to defray City costs for street and utility improvement projects that are financed privately. He stated that due to a rapid growth the City is expending more administrative time on public improvements for newly platted developments, a portion of that time and effort is expended on projects which developers fail to complete and thirdly not all of the associated costs for this time had been recovered from the benefitting properties. Therefore, the City Administrator is recommending that the private improvement escrow be considered so that all consulting and in-house employee time is billed for costs related to private development. Director of Finance VanOverbeke reviewed the private improvement escrow in detail by outlining several charts and steps that are necessary for the implementation of a private improvement escrow. Acting City Engineer Hefti provided some input regarding the type of improvements and the time allocation that is expended by both the consultants and in-house engineering regarding private improvement projects. City Councilmember Smith proposed that application fees not be adjusted at this time due to the inequity that is apparent with the proposed platting fees. The City Administrator stated that 1 Special Council Minutes May 14, 1985 application fees are not directly related to the private improvement escrow and further that the private improvement escrow can be considered without any change in the application fees. There were a number of questions asked by members of the City Council and after a thorough review and in a motion by City Councilmember Smith, seconded by City Councilmember Egan, with all members voting in favor, the private improvement escrow as presented by the staff was approved with the addition that on publicly financed improvement projects credit is to be given against the 4% administrative transfer for costs recovered through the new escrow process. The excrow process is to be effective immediately. PROPOSED BYLAW AMENDMENT/AMM City Administrator Hedges stated that the annual meeting of the Association of Metropolitan Municipalities is scheduled for Thursday, May 30, at the Sheraton Midway in St. Paul. He further stated that an amendment is being considered for Article VII, Section II Officer's Term that would allow the same person to be elected to the Board of Directors for more than two consecutive, two-year terms or serve more than five years if first appointed by the Board or elected at the annual meeting to fill a vacancy if that person is from a city of over 75,000 population. Mayor Blomquist explained that Minneapolis and St. Paul could have a person or persons on the AMM Board indefinitely which would lead to a senior position and ultimate control of the AMM Board of Directors. She further indicated her opposition to the amendment and asked for a motion opposing the bylaw change which will be considered at the annual meeting. After a brief discussion, and in a motion by City Councilmember Wachter, seconded by City Councilmember Smith, with all members voting in favor, the City Council is on record opposing Amendment I to Article VII, Section II, Officer's Term that would allow a person who has served the maximum number of years under the AMM Bylaws to serve additional years if they represent a city of over 75,000 population. CITY CELEBRATION SIGNS City Councilmember Wachter stated that the City Celebration Committee is requesting authorization from the City Council to prepare and locate up to twelve (12) signs advertising the City Celebration throughout the community. In a motion by City Councilmember Smith, seconded by City Councilmember Wachter, with`all members voting in favor, the City Administrator was given authorization to prepare up to twelve (12) signs to advertise the City Birthday Celebration and that the signs be authorized for various locations throughout the City. ADJOURNMENT The meeting was adjourned at 9:45 p.m. TLH City Clerk Dated 7