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1991-03-19 City Council Minutes Page 5/EAGAN CITY COUNCIL MINUTES March 19, 1991 Dakota County Commissioner Don Chapdelaine then addressed the City Council and reminded them of the accomplishments that had been reached through the County and City working together. He said the resolution being considered by the City Council could be perceived as an intervention into the statutory responsibilities of the County Board. Mr. Chapdelaine said the County had spent almost ten years and $5,000,000 researching solid waste management. He said the State had mandated elimination of landfills and while the County would also like an easy solution to solid waste management, there are no simple answers. He said he would like to have an opportunity to set a meeting in order to allow the County the opportunity to summarize the last ten year's work before action is taken on the resolution pending before the Council. Councilmember McCrea asked Commissioner Chapdelaine if the County had looked at any of the alternative suggestions put forward by the Dakota County Citizens Against Burning? Commissioner Chapdelaine'said the County had spent many hours checking out suggestions provided by DCCAB and reiterated that the County would like to go through what they have done in the workshop session. After discussion on whether or not the resolution should go forward, Mayor Egan said he believed the City owed a duty to the County to work together. He said Dakota County and the City had a history of working together on many important issues not the least of which is the current airport relocation. Wachter moved, Pawlenty seconded a motion to continue the resolution on the Dakota County Solid Waste Management Strategy to the April 2, 1991 regular City Council meeting and that a workshop session for the purpose of discussing Dakota County's processing technology and alternatives, be held April 2, 1991 at 4:00 p.m., at the Municipal Center. Aye: 5 Nay: 0 Mr. Jim Falcone, a member of the Dakota County Citizens Against Burning, said since the City Council had been asked to defer action on their resolution, the County should in turn be asked to put the permit for the burn facility on hold. SENECA PLANT DEVELOPMENT AGREEMENT ODOR CONTROL SCHEDULE REVISION Egan moved, McCrea seconded a motion to continue indefinitely consideration of the proposed Seneca Plant development agreement revision to the odor control improvement schedule. Aye: S Nay: 0 CONDITIONAL USE PERMIT/R. L. JOHNSON INVESTMENT COMPANY Gustafson moved, McCrea seconded a motion to continue to the April 2, 1991, regular City Council meeting the conditional use permit to allow outdoor storage and a special use permit for a fence in excess of six feet for R. L. Johnson Investment Company. Aye: 5 Nay. 0 111 EAGAN CITIZENS RECREATIONAL FACILITIES ADVISORY COMMITTEE RECOMMENDATION After brief comments by Mayor Egan and City Administrator Hedges, Mr. Gary Fuchs, Chairman of the Eagan Citizens Recreational Facilities Advisory Committee, made a presentation to the City Council regarding the findings of that Committee. A copy of the Committee's report is included as Exhibit A. The City Council's discussion centered around financing for the facility and further involvement by the Committee. Mr. Fuchs said that several members of the Committee were willing to stay involved in order to OC q 3 Page 6/EAGAN CITY COUNCIL MINUTES March 19, 1991 assist in generating funds. In addition, if a facility is built, he said the Council may wish to consider the inclusion of vending machines. He said the Committee had found that those recreational facilities with a successful vending machine operation had been shown to require little additional funding from the City for operations. Wachter moved, McCrea seconded a motion to accept the report of the Eagan Citizens Recreational Facilities Advisory Committee as presented. Aye: 5 Nay. 0 At that time Councilmember McCrea recommended that the Committee concentrate their efforts in three areas: 1. Establish criteria for the location a. Where are potential locations? b. Develop criteria c. Receive input from major users on location feasibility who would be large purchasers of services. 2. Funding strategies a. Identify the different funding resources. b. Develop a plan? 3. Work plan a. If this facility is going to be built, when would it happen? b. What kind of objectives would have to be accomplished to make it occur? A discussion of locations followed and what locations would best be suited for an ice arena, pool, and YMCA. Councilmember Pawlenty said that other decisions would have to be made regarding the City's infrastructure before a decision could be made regarding the placement of this facility, especially as it concerns the municipal site. He said perhaps it wasn't necessary for the Committee to make a recommendation as to site, but to share an analysis of the two sites under consideration. Mr. Fuchs said the Committee had done an analysis of the two sites, including the pros and cons of each, and they seem to be equally suitable. City Administrator Hedges said the Council could consider funding for one of two directions: 1) research data and study whether the infrastructure, parking and traffic flow would work and then 2) analyze the criteria outlined by Councilmember McCrea. Mr. Hedges said the studies could be done in reverse; however, any funding would be for planning purposes only and neither should be construed as meaning the project would go forward. It was generally agreed that while it was important to know where the facility would fit, decisions as to financing of the facility were first and foremost. After additional discussion, City Administrator Hedges said that the three criteria outlined by Councilmember McCrea would be referred back to the Committee with funding as their first priority. In addition, Councilmember Gustafson recommended that a meeting be held with the entire Eagan Citizens Recreational Facilities Advisory Committee to present a review of the City's Capital Improvements Program and how the recreational facility would fit into that picture. At 8:30 p.m., Councilmember McCrea left for a family emergency and did not return. PRELIMINARY PLAT EXTENSION/BLACKHAWK ACRES 3RD ADDITION Pawlenty moved, Wachter seconded a motion to approve the extension of the preliminary plat for Blackhawk Acres 3rd Addition subject to the conditions outlined on the following page: CS Page 7/EAGAN CITY COUNCIL MINUTES March 19, 1991 1. These standard conditions of plat approval as adopted by Council action on September 15, 1987 shall be complied with: Al, B1, C1, C2, C4, C5, D1, E1, F1 and G1. 2. Easements will be required on the water and sewer lines which serve the development. 3. The development is required to submit detailed plans and specifications for the proposed retaining wall for City staff review and comment prior to final plat. 4. The development is required to provide limited visibility fencing. 5. The development is required to provide a suitable barrier along the edge of the border for safety reasons due to the retaining wall as required by staff. 6. The development is required to provide a cash dedication for fulfillment of water quality requirements as identified in the City's comprehensive water quality management plan ($2,652). Aye: 4 Nay: 0 REZONING/PRELIMINARY PLAT/WILLBROOK ADDITION Mayor Egan introduced this item as a rezoning of Willbrook Addition, Jim Williams and Tom Westbrook, of approximately 3.2 AG (Agricultural) acres and 6.7 PD (Planned Development) acres to an R-1 (Single-Family) district and a preliminary plat consisting of 17 lots on approximately 9.9 acres located along the east side of Lexington Avenue, north of Wescott Road in the southwest quarter of Section 14. City Administrator Hedges said the Advisory Planning Commission had considered this item at their February 26, 1991 meeting and were recommending approval. Director of Community Development Runkle said this was a new application for a rezoning and preliminary plat. He said the Advisory Planning Commission had reviewed the application and because of their concerns, the developer had reduced the number of lots to 16. Mr. Runkle said all of the 16 lots met the 12,000 square foot minimum requirement. Wachter moved, Pawlenty seconded a motion to approve the rezoning of approximately 3.2 AG (agricultural) acres and 6.7 PD (Planned Development) acres to an R-1 Single-Family district. Aye: 4 Nay: 0 Gustafson moved, Pawlenty seconded a motion to approve the preliminary plat for Willbrook Addition consisting of 16 lots on approximately 9.9 acres located along the east side of Lexington Avenue, north of Wescott Road in the southwest quarter of Section 14 subject to the following conditions: 1. These standard conditions of plat approval as adopted by Council action on July 10, 1990 shall be applied with: Al, B1, B2, B3, B4, C1, C2, C5, D1, El, F1, G1, H1. 2. No direct access to Lexington Avenue (County Road 43) shall be allowed. All curb cuts shall be removed. 3. A 40 foot setback from Lexington Avenue (County Road 43) shall be allowed. 4. Barn buildings shall be removed prior to construction. C CrA3 Page 8/EAGAN CITY COUNCIL MINUTES March 19, 1991 5. Additional landscape screening along the west cul-de-sac to shield headlight glare on users of Lexington Avenue shall be provided. 6. The well and septic system shall be properly abandoned. 7. The storm sewer system located in the east ditch line of Lexington Avenue will be connected to the existing storm sewer located approximately 200 feet north of Cardinal Way. 8. The two existing one inch copper water services will be disconnected at the existing six inch main. The existing house located on Lot 2, Block 2, will get its water service from Cardinal Way and Lot 3, Block 1, will also get its water service from Cardinal Way. 9. An emergency overland drainage route is required between Lots 3 and 4, Block 2. 10. Additional drainage easement will be required for the south end of Block 2 to the HWL of 895.7 and for the ponding area along the north line of Block 1. 11. All lots are required to hook up to City sewer and water. 12. Retaining wall plans shall be submitted before approval of final plat. Aye: 4 Nay: 0 R-91.15 PRELIMINARY PLAT/BURRVIEW POND ADDITION Mayor Egan introduced this item as a preliminary plat, Burrview Pond Addition, Sander & Co., Inc., consisting of 132 apartment units on approximately 13.7 previously zoned R-4 (Multiple) acres located along the south side of Highway 55 in the northeast quarter of Section 12. City Administrator Hedges said the item had been considered by the Advisory Planning Commission at their February 26, 1991 meeting and they were recommending approval. Director of Community Development Runkle said this item had been before the City Council before. He said the parcel was originally part of the R-4 multi-family residential study but was removed in order to negotiate a use more appropriate for this property. He said the applicant then started the process to submit a revised plan and the proposed plat went to the Advisory Planning Commission for review. Mr. Runkle said because of concerns expressed at the APC meeting, the applicant had addressed as many areas as possible. In addition, he said the applicant had attempted to retain as many of the natural amenities on the site as possible. Mr. Runkle said a neighborhood meeting was held on February 20 and a public hearing held at the Advisory Planning Commission meeting on February 26. He said Mr. John Bell, representing the applicant, was present to answer any questions. Mr. Dwight Larson, of 3225 Random Road, said that building this complex would double the population of the area. In addition, he said that such a population increase would require that the street frontage road be upgraded and asked who would pay for the upgrade. He said any upgrade would benefit only one property owner. Mr. Larson then discussed the need for a fence between the apartment building and the single-family homes and expressed his concerns about the higher terrain of the parking lot and the accompanying bright lights. He said even though the property is zoned R-4, he did not believe it practical for an apartment building to be located in an area where the only service nearby is a convenience store. Mr. Chuck Ahlberg, 565 Chapel Lane, said his property had been identified as the most negatively affected by this project. He said this property was not suitable for an R-4 development and yet the developer J CG Page 9/EAGAN CITY COUNCIL MINUTES March 19, 1991 had planned the maximum density for the area. Mr. Ahlberg said that the building is 600 feet long and the only access to the property is off Highway 55. Mr. Ahlberg suggested that a practical solution may be to eliminate the back 8 units or shift the last 8 units straight east. He said he presumed it would cost more to either eliminate them or shift them, however, he did not think the City Council was here to guarantee a profit for the developer. In addition, he suggested the elimination of the wood face construction and that lap siding, block or masonry be substituted. Mr. Ahlberg said that a fence would be mandatory to minimize the liability and to protect their properties. Lastly, he asked how many and at what density trees would be planted to screen the development from the single-family homes. Mr. Jerry Groth, 642 Rita Court, said he had met with a representative of MnDOT who indicated the frontage road is narrower than it should be for the amount of traffic anticipated. Mr. Groth also suggested the City Council ask the developer to put money in escrow for a semifore which will soon be needed. Mr. Groth agreed that a fence was necessary. Mr. Jack Truesdale, 3315 Highway 55, asked whether the utilities, water and sewer would have to be upgraded if this project were approved and who would pay for it. Mr. Truesdale said if the service road were widened, part of the property necessary to widen the road would have to come from his front yard and would devalue his property. Mr. Truesdale said he has had enough taxes and assessments and there is a limit to how much one can take. Mr. Kevin Schaaf, 646 Rita Court, said that property values in the area were going down because of what had been done in the past, especially the Dodd Hill Townhouses. Mr. Schaaf said traffic in the area is very heavy and the City Council should look at the safety issues. Ms. Sharon Manninen, 624 Sally Circle, said she too had asked an engineer from MnDOT to look at the area. He had indicated to her that stoplights are installed on a "warrant" basis. She said she realized that another stoplight on Highway 55 would be difficult, however, she asked that the City Council require the builder to put in stoplights and turn lanes. Ms. Manninen said that with the traffic they have now, it is very difficult to get across. Mr. Don Chapdelaine, 575 Chapel Lane, said his property was the second most affected by the apartment building. He said berming, trees, and screening would be very important in mitigating the impact on property values; however, indicated his preference for a lower density development. Ms. Cathy Bahrke, 618 Sally Circle, said she was totally opposed to the development but if it were built, a fence should separate the apartment complex from the single-family homes. She said the Dodd Hill Townhomes were the slums of Eagan and because of them, the airport noise, and now this development, future sales in their neighborhood would be adversely affected. In addition, Ms. Bahrke said that because the property was removed from the R-4 multi-family residential study, the neighbors never had an opportunity for a public hearing on the R-4 zoning. She asked that the City Council deny the preliminary plat. Mr. Bob Treichel, of 3275 Random Road, said when the Dodd Hill Townhouses were built, there was to be a buffer between them and the single family homes. However, he said once they were built, there was only 20 feet between the back door of his home and the back door of one of the townhomes. Mr. Treichel said it is not fair that more multiple is to be built in their area. He said the development is too dense and the computer graphics do not accurately represent what will be built. Ms. Cindy Klotzbach, of 603 Chapel Lane, said she was concerned about safety as the increased population could indicate the potential for 6 to 10 school buses coming in and out of the area. She also expressed concerns regarding access. Page 10/EAGAN CITY COUNCIL MINUTES March 19, 1991 Ms. Cathy Brazeau, of 3239 Random Road, said she had major concerns regarding the extra traffic, the narrow road, and accompanying safety problems. Mr. David Manninen, 624 Sally Circle, said all houses in the neighborhood are a minimum of 30 feet from the street and there would be no room for a wider street. In addition, Mr. Manninen said whatever costs are incurred, he did not want to pay for them and the developer had better "foot the bill." He went on to say if the development must occur, it should be a quality project with less density. Mr. Bill Baumann, of 3245 Highway 55, said he had lived on the service road for 23 years. Mr. Baumann said that in winter, the service road comer is impossible and because there are no sidewalks, in the summertime everyone walks in the street. Because of the additional traffic, he had concerns about safety. Ms. Gail Ahlberg, 565 Chapel Lane, said the property owner and the developer want to make a profit by building the apartments. Ms. Ahlberg said the homeowners in the area also want to make a profit when it's time to sell their homes. She said because of the increased density, the value of their property would decrease. The Mayor then dosed this item to public testimony. He asked Community Development Director Runkle whether the siding on the apartment building met the City standard of brick or better. Mr. Runkle said the ordinance calls for maintenance-free or non-combustible materials on 60 percent of the building and what was proposed would meet the ordinance. The Council turned its attention to the question of the zoning for this property and whether it was an appropriate land use. Councilmember Gustafson said the City Council had attempted to reduce the amount of R-4 zoned property in the City, but were unsuccessful on some occasions because the law would not permit a reduction. He asked the City Attorney whether this site was one that could not be changed. City Attorney Sheldon said his office had not performed a formal study on this property but had on a number of other R-4 properties and of those properties, some were rezoned and some are still pending. However, on a number of the properties, they had advised the City Council that because of the nature of the development rights in the property, any attempt to rezone the property would subject the City to liability for that rezoning and would create a "taking" of the property. He said the issue arises when a developer has perfected development plans to the point where they have a vested interest in the property and have met a "fact and circumstances" test. It was pointed out that this property was removed from the R-4 multiple family residential study because the developer had a plan to submit to the City Council. Mayor Egan said the City was led to believe the plan was to be a superior product yet the number of units per acre was at the high end of the R-4 zoning. Councilmember Pawlenty added, however, that even if the development came in at a D-III or a D-II, many of the issues and problems would still remain. Councilmember Gustafson said that staff had indicated the frontage road should be upgraded thereby placing the road 10 feet closer to the homeowners. He asked the City Attorney if the zoning was acceptable, whether the City was required to widen the frontage road. He also asked if the City did not wish to widen the road with a 20 foot setback, whether the project could be denied. Mr. Sheldon said the first issue would be where the right-of-way would come from. He said the Planning Report had indicated it would come from the developer rather than the adjoining property owners. He said assuming additional right-of-way was still necessary, it would become a public improvement issue. Mr. Sheldon said a feasibility report would be performed and an analyses, including the feasibility and the funding sources, would address the issues. The question was asked if the road was upgraded, how much would have to be upgraded and how it would be financed? Director of Public Works Colbert said upgrading the frontage road was not being considered at the present time. However, if it were, how much would be upgraded and how much it would cost would depend upon the scope of the project. He said if the upgrade were confined, it would be reasonable to assume that the cost would be borne by the developer. He said if the upgrade extended to the west, it is City policy that Page 11/EAGAN CITY COUNCIL MINUTES March 19, 1991 adjoining property owners pay for the improvements. In addition, he added that because there is only private property on the south side of the roadway, MnDot would not finance their share of the frontage road and significant participation by the City as well as the adjacent property owners could be anticipated. A question then was asked about upgrading utilities. Director of Public Works Colbert said a review of the system had indicated it could provide utilities without major modification. Before proceeding any further, it was determined that an opinion as to the City's legal options would be appropriate. Pawlenty moved, Wachter seconded a motion to continue indefinitely the preliminary plat for Burrview Pond Addition and that the legal staff be directed to research the legal options to rezone this property and historically analyze why it was removed from the R-4 multi-family residential study. Aye: 4 Nay: 0 t'##'? FINAL PLAT/CLIFF LAKE CENTRE 2ND ADDITION Gustafson moved, Wachter seconded a motion to approve the final plat for Cliff Lake Centre 2nd Addition. Aye: 4 Nay: 0 R-91.16 EAGAN POLICY FOR ENGAGING PROFESSIONAL CONSULTING SERVICES Gustafson moved, Wachter seconded a motion to approve an amendment to the City's purchasing policy for engaging professional consulting services. Aye: 4 Nay: 0 MEDICARE COVERAGE/COUNCILMEMBER WACHTER Before this item was discussed, Councilmember Wachter announced that he would abstain from voting on this issue. The Councilmember was not present during discussion. City Administrator Hedges said that Councilmember Wachter was now eligible for Medicare coverage and supplemental benefits and had asked that the City consider removing him from the health benefit rolls and placing him in the supplemental coverage for Medicare. Mr. Hedges said that the employer is not allowed to offer the employee Medicare supplemental coverage if health insurance coverage is rejected by the employee, however, it could be offered for reimbursement each month. Mr. Hedges pointed out that the City Council in deciding would have to look at any precedent that would be set but noted that the amount of the payment would be less than health benefits coverage for Councilmember Wachter. Mr. Hedges said such action would only apply to employees over the age of 65. Gustafson moved, Pawlenty seconded a motion to approve reimbursing Councilmember Wachter for his social security deductions for Medicare supplemental coverage noting that such action is intended for those persons eligible for Medicare and has resulted in a cost savings to the City. Aye: 3 Nay: 0 (Abstain: Wachter) SERGEANTS BARGAINING AGREEMENT This item was discussed in executive session at the dose of the meeting. r 7% Page 12/EAGAN CITY COUNCIL MINUTES March 19, 1991 MISCELLANEOUS ITEMS/EAGANDALE ATHLETIC CLUB SIGN After discussion, the City Council determined that City staff would work with the owners of the Eagandale Athletic Club in an attempt to resolve the issues surrounding the sign cover they have installed over the monument sign on Club property. CHECKLIST Wachter moved, Egan seconded a motion to approve the checklist dated March 19, 1991 in the amount of $1,107,330.56. Aye: 4 Nay: 0 EXECUTIVE SESSION/ADJOURNMENT The City Council adjourned the regular meeting to an executive session to consider attorney/client privileged information at 11:15 p.m. Those in attendance were Mayor Egan, Councilmembers Gustafson, Pawlenty and Wachter, City Administrator Hedges and City Attorney Sheldon. The executive session was adjourned at approximately 11:45 p.m. KF CITY OF EAGAN A\IMD,Xt~L E. J. Overbeke, City Clerk EXHIBIT A REPORT OF EAGAN CITIZENS RECREATIONAL FACILITIES ADVISORY COMMITTEE This Report contains the recommendations of the Citizens Recreational Facilities Advisory Committee to the Eagan City Council. Background In the'spring of 1990, the Eagan City Council sought the assistance of Eagan residents who were interested in serving on a committee to consider various ice arena alternatives for the City. All citizens who expressed an interest in serving on the committee held an informal first meeting on Monday, June 4, 1990. Each resident introduced himself or herself to the other prospective task force members and all participated in an informal survey on various issues concerning the ice arena proposal. By official Council action, on June 5, 1990 eighteen Eagan residents who expressed an interest and a willingness to serve were appointed to the Citizens Task Force to Consider Ice Arena.Alternatives. During the ensuing months, one member was added to the Committee and two members resigned. Committee Activity The Task Force held its first official meeting on June 27, 1990. With the assistance of City Administrator Tom Hedges and Parks and Recreation Director Ken Vraa, the Task Force reviewed its purpose as determined by the City Council, defined its objectives, adopted a prospective time frame to complete its task and agreed on a meeting schedule. The task force agreed to continue to meet on Wednesday evenings every other week. The Task Force also reviewed the results of the survey from its June 4 meeting regarding the various ideas members of the Task Force had regarding the ice arena. At the June 27 meeting, the members of the Task Force dis- cussed the. general topical areas that members believed to be within the area of responsibility of the Task Force. The members agreed to address its task in four general stages as follows: type of facility, site location, financing alternatives and involvement of the YMCA. Task Force members Dick Hansen, Jim Runkle, Doug Lee and John Scharffbillig agreed to meet during the following weeks and informally tour other municipal ice and swimming facilities in the metropolitan area. Dick Hansen took his video camera along on those tours and the tapes were shown to the entire Task Force at subsequent meetings. While viewing the other facilities, the Task Force members also talked with managers of some of those facilities regarding their operations and reported back to the group. Task Force members toured ice arena facilities in Richfield, St. Louis Park, Eden Prairie, Edina, Hopkins, Blaine, Brooklyn Center and Crystal. During the first few meetings of the Task Force, several members expressed an interest in expanding the scope of the Task Force's responsibility to include consideration of construction of an outdoor swimming pool. Task Force members who viewed other ice facilities noted that several of those facilities were constructed in conjunction with an outdoor swimming pool. Task Force members -2- learned that one of the highest priority items on a recent survey of Eagan residents regarding desired recreational facilities was for an outdoor swimming pool. Subsequent meetings of the Task Force during the summer months focused on the ice arena and swimming pool facilities and their respective features and design and on the number of soccer fields and ball fields in the City and the ever-increasing demand for their use. Committee members discussed the need for additional ball fields and the suitability of the City property at Lexington and Diffley for construction of such ball fields. Ken Vraa gave a presentation to the Committee regarding population and how it affects the demand for ball field and soccer fields and how Eagan fits into that demand now and in the future. Jan Linton provided the Committee with information and a discussion on the current and future needs for additional ball fields and soccer fields. At the July 11 meeting, the members adopted a resolution to request that the City Council approve a change of the name of the Task Force to the Eagan Citizens Recreational Facilities Advisory Committee. The members felt that the group's focus was for rec- reational facilities for the City and should not be limited to an ice arena. The name change was approved by the City Council. At its August 22 meeting, Tom Seesz, manager of the Burnsville Ice Arena facility, and Mark Claussen, manager of the Blaine Ice Arena, both gave lengthy presentations to the Committee and dis- cussed specific positive and negative features of their respective facilities. Following the presentation, both managers made recom- mendations to the committee regarding desirable features to be -3- } 1. 0...f included in the Eagan facility. Both managers also gave detailed financial information of their facilities to the Committee. In his presentation, Mr. Claussen pointed out that the Blaine facility is adaptable for indoor soccer and that each year, in the March-April-May time frame, the Blaine arena becomes strictly an indoor soccer facility. Mr. Claussen pointed out that.the demand for use as an indoor soccer facility was significant in that it generated revenue for the facility during a time of the year when demand for ice time declines. Blaine organizes and participates in an indoor soccer league and has teams from as far away as Rochester participating. Mr. Claussen recommended that the ice area be adaptable for indoor soccer. Both Mr. Seesz and Mr. Claussen strongly recommended that the ice arena include a large concession stand area with additional space for vending machines. The financial information supplied by both managers showed significant revenues generated by the conces- sion operation. Mr..Claussen strongly recommended that the con- cession operation be managed and staffed by arena employees and that it be treated as an important part of the arena facility. It appeared to the Committee members that the concession revenues were the difference between operating the facility around the break-even point or operating it with positive cash flow. The Blaine Ice Arena consistently operates at positive cash flow and is even able to establish a fund for future capital improvements. In addition to Mr. Seesz and Mr. Claussen, at the same August 22 meeting, Gene VanOverbeke, Director of Finance, gave the Com- mittee a presentation of the various methods of public financing -4- and how they worked and answered questions of the Committee members on those financing methods. At its September 5 meeting, the Committee discussed the accumulated information it had received in prior meetings and agreed that the information gathering phase of its efforts had been completed. The Committee then set out to make decisions on the four phases of its task. Recommendations Ice Arena The Committee first addressed the design of the recreational facility it would recommend to the City Council. Based on a com- bination of investigation by Committee members, recommendations of other cities and professionals, and personal experience of some Committee members, it was agreed to recommend to the City Council that an ice arena be constructed in Eagan and that the facility include the following features: - 100' x 200' ice sheet at a level below exterior grade - seating capacity of 1250 with standing room of additional 250 - bar joist ceiling construction (no wood) - glass block lighting on north wall - ice sheet to be adaptable to indoor soccer - design for ability to add a second ice sheet - large concession stand area with extra room for vending machines and separate room with tables/chairs with window overlooking ice sheet - four locker rooms with two shower facilities, one each to be shared by two locker rooms - rest rooms on both lower ice level and upper entrance level -5- - large lobby area (probably in conjunction with concession stand) - separate office area for manager - separate rooms for skate sharpening, general public to change skates.and pro shop" - separate room at ice level for referees In addition, several Committee members expressed a strong personal desire to remain involved in the design stages of the ice arena facility and requested that the City Council be specifically advised of the desire and willingness of some members to continue to contribute. Swimming Pool The Committee then addressed the concept of additional recre- ational facilities and their design. Based on investigation of Committee members and material presented to the Committee, the Committee agreed to recommend to the City Council that an outdoor swimming pool be constructed in conjunction with the ice arena facility and that the pool include the following features: - "zero depth" entry for children/handicapped persons - L-shaped pool, 50 meters long and eight swimming lanes wide - diving area on opposite end of "zero depth" entry with a one meter and a three meter diving board - two water slides at least 25 feet high and 150 feet long - large concession area accessible from the outside (could be the same as the ice arena concession area) - sand volleyball court separated from pool by automatic shower facility - playground and picnic area - separate exterior entrance to pool area with ticket/access control -6- b1..:7 a few larger (3' x 6') changing cubicles for use by family groups or handicapped The Committee members also recommended to the Council that the ice arena and swimming pool be constructed side by side so as to enable them to share parking, the concession stand, locker rooms and other such features as are adaptable to the use of both facil- ities. The swimming pool investigation was spearheaded by Frank Potocnik, who visited various facilities and showed a video tape of his visits to Crystal, Bloomington and Winona. The Winona outdoor swimming pool was just completed in the summer of 1990 and is the model for the Committee's recommendation. The Committee's recommendation of features for the swimming pool are based on interviews with pool managers and various city park/recreation directors who have uniformly stated that a pool's success, both in public acceptance and revenues, depends on devel- oping a "fun", family-oriented facility, and that, generally speak- ing, pools with large water slides'and other such "fun" features were operating at a profit and those without such features were operating at a deficit. Site Selection The Committee then addressed the second phase of it task, the issue of site selection. The Committee understood that, due to the size of the ice arena/swimming pool facility it was proposing, there are currently only two sites within the City where the City owns sufficient land suitable for development of the recreational facility. Those two sites are at the Lexington/Diffley intersec- -7- tion and on the east side of Pilot Knob Road directly south of City Hall. The Committee held a lengthy discussion regarding the two sites and the desirable and undesirable features of each. Some Committee members expressed very strong opinions and preferences for one site or the other. Some members believed both sites were suitable and had no preference. Some members believed that no recommendation should be made because land use and other City needs or future plans were beyond the scope of the Committee's knowledge. Other members believed the Committee should make a recommendation for one site or the other. After significant discussion, a motion to recommend the site south of the City Hall failed by a 6 to 5 vote. A second motion not to recommend either site and that any site recommendation come from the Advisory Parks and Recreation Commission and the Planning Commission passed on an 8 in favor, 2 against and 1 abstention vote of the Committee. YMCA Involvement The Committee then turned to phase three, the involvement of the YMCA in the management of the ice arena. A representative of the YMCA had attended all of the Committee hearings and had kept the Committee advised of the Y's position as it pertained to our discussions. Darrell Silverness, Extension Director of the YMCA, had given the Committee an informational briefing at the August 8 Committee meeting. Mr. Silverness again took the floor at the Committee meeting on November 14. At that meeting, Mr. Silverness informed the -8- ?l~ 5 A Committee that the YMCA continued to have a strong interest in establishing a facility of its own in Eagan. However, the YMCA was not interested in taking on the management responsibility of the ice arena/outdoor pool facility. Mr. Silverness expressed the Y's strong preference to establish its facility on donated land and, ideally, that the Y facility be located next to and be operated in conjunction with the City-owned and operated ice arena/outdoor pool facility. Mr. Silverness also said that the City of Eagan could, in effect, have a community recreational facility for the price of the ice area/outdoor pool. The Committee then turned to two final matters. On a 10 in favor, 3 against vote, the Committee recommends to the Council that it continue to discuss with the YMCA the concept of establishing a YMCA facility in conjunction with City-owned and operated recre- ational facilities to give the residents of Eagan a recreational center and focal point. Financing Having been informed of the Y's position, the Committee then turned to its fourth phase of discussion, financing. The Committee had lengthy discussions on various methods to finance the construc- tion of the ice arena/swimming pool facility, including raising funds through private fund raising efforts, corporate contributions and public financing. The Committee also discussed the method by which a referendum for public financing of the project should be submitted to Eagan residents. Following its discussion, the Committee voted to recommend to the City Council that any referendum submitted to the voters to -g- approve financing of the recreational facility be submitted in the form of a three-stage option, thereby allowing Eagan residents to select the extent of recreational facility development. The Com- mittee voted 11 in favor and 2 against that the referendum be submitted in the following order and in the following general fashion: A. Should the City of Eagan issue bonds in the amount of $ to fund construction of an ice arena? Yes No B. If you answered yes to Question A above, should the City of Eagan issue additional bonds in the amount of $ to fund construction of baseball, soccer and softball fields? Yes No C. If you answered yes to Question A above, should the City of Eagan issue additional bonds in the amount of $ to fund construction of an outdoor swimming pool facility? Yes No The Committee further recommended that the bond referendum be submitted to the voters at a special election, rather than be included with the general election, and that the referendum be submitted to the voters as soon as possible but no later than March or April, 1992. In addition, the Committee agreed to pass on to the Council its concern that the relatively short term of the bond issue that was proposed for the community center had a negative impact on that referendum, and that the term for the proposed bond issue recom- mended here be for a term longer than ten years since the useful -10- 3('1G3 life of the proposed facility will be longer than ten years. Finally, several Committee members expressed a desire to pass on to the Council their willingness to continue their involvement in these efforts and that the Council consider establishing sub- committees on (1) private fund raising, (2) architectural design of the ice arena, and (3) public information and marketing of the recreational facilities recommended by this Committee. Respectfully submitted, EAGAN CITI NS RECREAT L ;OITA FACILITIES DVISORY C TTEE BY: Gar uch :::::::;person a lomquis~ oh Glynn Ri and Hansen 'Floyd A. Hiar •Brian Johnson Jack Johnson Bryan Karrick Tom Kranz Jan Linton Alan Menning Mark Miller Jim Runkel John Sharffbillig Jerry Thompson Tom Wilson -11- p r 17 MINUTES OF A REGULAR MEETING OF THE EAGAN, CITY COUNCIL Eagan, Minnesota March 19, 1991 A regular meeting of the Eagan City Council was held on Tuesday, March 19, 1991, at the Eagan Municipal Center. Present were Mayor Egan and Councilmembers Wachter, Gustafson, McCrea, and Pawlenty. Also present were City Administrator Hedges, Community Development Director Dale Runkle, Director of Public Works Tom Colbert, and City Attorney James Sheldon. ?A Wachter moved, McCrea seconded a motion to approve the agenda for the March 19, 1991 regular City Council meeting. Aye: 5 Nay: 0 , The following changes were recommended to the March 5, 1991 regular City Council minutes: Page 2, paragraph 1, sentence 1, remove the words "in general." Page 9, paragraph 4, sentence 2, change the word "city" to "MWCC." Page 11, paragraph 4, sentence 1, change the date "April 2, 1991" to "March 19, 1991."_ Page 13, paragraph 4, add the vote: Aye: 5 Nay: 0. Page 17, paragraph 2, sentence 2, change to read "She said at that time she had met with Mr. Bob Rosene, of Bonestroo, Rosene, Anderlik & Associates, who said his firm would put together a plan without cost to the City." Page 17, paragraph 2, sentence 4, should be changed to "He thought it would be appropriate to preliminarily say the complex could be placed at either site since the City had just recently proposed a large recreational complex to be constructed on the municipal site." Page 18, paragraph 5, sentence 2, add Mr. Tom Creighton, consulting attorney. Gustafson moved, Pawlenty seconded a motion to approve the minutes of the March 5, 1991, regular City Council meeting as amended. Aye: 5 Nay. 0 Gustafson moved, Pawlenty seconded a motion to approve the minutes of the January 29, 1991 special City Council meeting. Aye: 5 Nay: 0 Chief of Police Pat Geagan and Officer Lori Tripp were in attendance to recognize the crime prevention efforts of Mr. Joe Brannan, whose timely action resulted in the arrest of two burglary suspects in the City. Mr. Brannan was unable to attend the City Council meeting to receive a plaque from the Hennepin County Police Chiefs Association. Representative Art Seaberg provided a brief update on the legislative session, including: the budget, education, workers compensation, and redistricting. Mayor Egan then expressed the City's concerns regarding cuts in local government aid and support of a flat tax approach to property taxes. Page 2/EAGAN CITY COUNCIL MINUTES March 19, 1991 Mr. Michael Ehrlichmann, of the Regional Transit Board, was present to update the City on RTB matters as well as inform the Council of an upcoming meeting between the RTB and the opt-out communities. h Before taking action on the Consent Agenda, Item 0, Cancel Project 549R, Stratford Oaks - Sanitary & Storm Sewer, was removed for discussion. Director of Public Works Colbert said staff was looking to the Council for direction regarding reimbursement of costs incurred by the City on this project. He said the developer had not followed through with the final plat and Mr. Colbert asked the Council what portion of the costs should be required of the property owner. Mayor Egan noted that when the Tranby Addition Project was canceled, Mr. Tranby said that his addition accounted for approximately 18 percent of the project and its assessments. The Mayor asked what percentage of this project could be directly attributable to Stratford Oaks. Mr. Colbert said that 100 percent of the project was the responsibility of this development. It was the consensus of the City Council that staff require the developer and the property owner to reimburse the City for all costs incurred with Projects 549 and 549R (Stratford Oaks - Storm & Sanitary Sewer). A. Personnel Items 1. It was recommended that the hiring of a part-time (job share) Receptionist/Clerical Technician II be approved for the Police Department, subject to successful completion of a reference check, criminal background check and the City's physical examination requirement. 2. It was recommended that the addition of building maintenance workers to the list of employees at risk in the City's Hepatitis B vaccine policy be approved. 3. It was recommended that a health insurance premium contribution be approved for those employees in the maintenance bargaining unit choosing family health insurance coverage for 1991 and 1992 of an increase to the previous year's amount of 50 percent of the lowest percentage increase of any provider premium. 4. It was recommended that the resignation of Mike Pike, Engineering Intern, be accepted. 5. It was recommended that a payment to Gin Knight in an amount up to $3,151.26 be approved to her deferred compensation account for the surrender fee that was recently deducted by IDS when her assets were moved to an ICMA deferred compensation plan and further that the Director of Finance seek reimbursement of said amount from IDS through various means available to the City. 6. It was recommended that the revised Hepatitis B Vaccine Agreement between the Cities of Eagan and Bloomington be approved. B. Plumbers License It was recommended that the following plumbers' licenses be approved 1) Alta Mechanical; 2) Dolder Plumbing & Heating and Pool Care; and 3) M & W Water & Utility, Inc. Page 3/EAGAN CITY COUNCIL MINUTES March 19, 1991 C. Solicitor's License/Blue Bell Ice Cream It was recommended that a solicitor's license be approved for Bluebell Ice Cream to operate in the City of Eagan subject to the following conditions: 1. Continuance of liability insurance evidenced by an insurance certificate. 2. Hours of operation will be from 12:00 noon to 15 minutes prior to sunset. 3. The approval is granted from April 1 until October 1, 1991. 4. The trucks will not generate a noise level greater than 65 decibels. S. Caution swing arms will be required on each vehicle. 6. Local employment will be used for drivers operating in Eagan. D. Refuse/Recvclers License. Ver-Tech. Inc. It was recommended that a refuse/recycling license for Ver-Tech, Inc., be approved as presented. E. Service Station License. Tom Thumb. 1446 Yankee Doodle Road It was recommended that a service station permit for Tom Thumb Food Markets be approved for their facility at 1446 Yankee Doodle Road as presented. F. Request for Waiver of Conflict of Interest - Special Legal Counsel It was recommended that a waiver of conflict of interest for the City's special legal counsel, Popham Haik, be denied as presented. G. Recommendation from the Economic Development Commission Regarding the Dakota County Economic Development Partnership It was recommended that the Economic Development Commission recommendation relative to participation in the Dakota County Eocnomic Development Partnership be approved as presented. H. Amendment to the 1991 Fee Schedule It was recommended that the amendment to the 1991 fee schedule to incorporate the proposed sales price for water meters be approved as presented. 1. Classification /Tax Forfeit Property It was recommended the Dakota County Board be notified that the following parcels are to be classified as non-conservation properties: 10-14991-010-00 10-45700-150-00 10-64700-010-00/Replatted as 10-64701-010-01 10-64700-050-00/Replatted as 10-64701-020-01 10-64700-060-00/Replatted as 10-64701-030-01 10-64700-080-00 10-65850-060-02 Page 4/EAGAN CITY COUNCIL MINUTES March 19, 1991 J. Project 524. Receive Final Assessment Roll/Order Public Hearing (Johnny Cake Ridge Road - Streets. Utilities & Trailways) It was recommended that the final assessment roll for Project 524 (Johnny Cake Ridge Road - Streets, Utilities & Trailways) be received and the public hearing scheduled to be held April 16, 1991. K. Approve Resolution Designating Several Municipal State Aid Streets It was recommended that the resolution designating several municipal state aid streets be approved and the Mayor and City Clerk authorized to execute said document. R-91.13 L. Project 611. Authorize Feasibility Report. Plans & Specifications (''Well #16 & Timberline Well Connection It was recommended that a feasibility report for Project 611 (Well #16 & Timberline Well Connection) and simultaneous preparation of plans and specifications be authorized. M. Project 612. Authorize Feasibility Report. Plans & Specifications (Miscellaneous Sewer Stations - Upgradingl It was recommended that a feasibility report for Project 612 (Miscellaneous Sewer Stations - Upgrading) and the simultaneous preparation of detailed plans and specs be authorized. N. Contract 89-05. Approve Change Order #2 (Skyline Road - Storm Sewer & Restoration) It was recommended that Change Order #2 to Contract 89-05 (Skyline Road - Storm Sewer & Restoration) be approved and the Mayor and City Clerk authorized to execute all related documents. 0. Cancel Project 549R. Stratford Oaks It was recommended that Projects 549 and 549R (Stratford Oaks-Storm and Sanitary Sewer) be canceled and the developer and/or property owner required to reimburse the City for all costs incurred to date. P. Amend City Code/Establish Community Investment Fund It was recommended that the ordinance amendment entitled "Community Investment Fund," be approved. Q. Final Plat/Coventry Pass 3rd Addition It was recommended that the final plat for Coventry Pass 3rd Addition be approved as presented. R-91.14 Gustafson moved, Wachter seconded a motion to approve the Consent Agenda as presented. Aye: 5 Nay: 0 DAKOTA COUNTY SOLID WASTE MANAGEMENT STRATEGY RESOLUTION After introduction by Mayor Egan, City Administrator Hedges provided a brief history of the draft resolution prepared by the City with respect to Dakota County's Solid Waste Management Strategy.