10/10/1989 - City Council Special
MINUTES OF A SPECIAL MEETING OF THE
EAGAN CITY COUNCIL
October 10, 1989
A special City Council meeting was held on October 10, 1989 in the Eagan Municipal
Center Building. Those present were Mayor Ellison and City Councilmembers Egan, Gustafson and
McCrea. City Councilmember Wachter was absent. Also present were Director of Finance/City Clerk
VanOverbeke and City Administrator Hedges.
DUCKWOOD CROSSING REQUEST TRANSFER OF PENDING ASSESSMENTS
City Administrator Hedges stated that the Community Development Director and City
Attorney's office are recommending a transfer of pending assessments from parcel 10-58350-010-02 in
the amount of $32,842.53 to Lot 2, Block 1, Duckwood Crossing. He stated that the developer and
owner of the property are willing to execute an agreement and authorize the transfer upon the filing of
the plat for Duckwood Crossing. In a motion by City Councilmember Gustafson, seconded by
Councilmember Egan, with all members voting in favor, authorization was given to transfer pending
assessments from parcel 10-58350-010-02 in the amount of $32,842.53 to Lot 2, Block 1, Duckwood
Crossing with the following conditions: 1) the transfer will occur upon the filing of the plat for
Duckwood Crossing, 2) owner and/or developer of Lot 2, Block 1, Duckwood Crossing agrees not to
object or contest the levying of assessments.
EXTENSION OF HOURS/CONTRACT 89-07
City Administrator Hedges stated that the City has received a request from the well
driller, E.H. Renner and Sons, Inc., for a variance to the present City Code allowing him to work 24
hours per day beginning October 11 in order to meet his completion date of October 15. He stated
that the completion date is critical if the contractor will be constructing the pump house and pump
facilities under Contract 89-08 has access to the site and adequate time to complete the second phase
of the project for full operation by May 5, 1990.
City Councilmembers questioned the location of adjacent property owners and also the
fact that if any complaints were received the variance would be immediately revoked and the contractor
required to return to normal working hours. In a motion by City Councilmember Egan, seconded by
City Councilmember Gustafson, with all members voting in favor, it was determined that the project
would more than likely not impact adjacent property owners and, therefore, E.H. Renner and Sons, Inc.,
were given authorization to work 24 hours per day to complete Contract 89-07 with the understanding
that if the City received any complaints the variance will be revoked and the contractor will be required
to return to normal working hours of 7:00 a.m. to 7:00 p.m.
PROPOSED 1990 GENERAL FUND BUDGET
City Administrator Hedges provided an update on the impact of the recent special
legislative session stating that all transfer aids, specifically local government aid was reduced in its
entirety as a result of the 1989 Tax Bill. He stated that the amount the City has received in local
government aid will be distributed proportionately to each of the three (3) school districts and an
equivalent amount of the local government aid funds will be added to the total for property taxes for
the City.
The City Administrator continued a review of the proposed 1990 General Fund Budget
by presenting the revenue and expenditure adjustments that were proposed at the last Council work
session stating that the General Fund Budget is now balanced at $10,767,130. He stated that several
items of capital were moved from the General Operating Budget to an equipment revolving fund which
will require an additional consideration for equipment certificates if all the capital is to be funded.
City Councilmember McCrea suggested more cost accounting of park programs that
would include mowing, repairs and other maintenance operations. She also recommended the use of
contractual employees whenever possible for delivery of services. City Councilmember Egan asked for
further information on maintenance costs and if some of the equipment that is proposed as replacement
could be delayed.
There was also a recommendation by the City Council that the $21,278 budgeted in the
Police Department for construction of a humane society facility be transferred to the contingency fund.
City Administrator Hedges discussed a legal memo entitled Legal Department Costs and
outlined various recommendations to reduce spending in both prosecuting and civil. He further stated
that there should be consideration given in the form of a resolution to Dakota County asking for further
consideration on the amounts levied for fines for various offenses prosecuted by municipalities. After
a review of the legal costs memo the City Administrator was directed to provide notification to both the
City's prosecution and civil law firms requesting the implementation of certain cost reduction measures.
CLEARVIEW ADDITION SPECIAL ASSESSMENT POLICY
Director of Public Works Colbert appeared and asked the City Council to consider
different policies for special assessment consideration for street improvements to the Clearview Addition.
City Councilmembers reviewed the project, methods of special assessments including both a lot
equivalent and front foot method and, after further review, instructed the Director of Public Works to
prepare the special assessment levy on a per lot equivalent basis.
OTHER BUSINESS
There being no further business, the meeting was adjourned at 10:00 p.m.
TLH
October 10, 1989 AAAJ 41OUl a
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