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06/28/2004 - City Council Special MINUTES SPECIAL CITY COUNCIL MEETING MONDAY JUNE 28, 2004 5:30 P.M. EAGAN ROOM - EAGAN MUNICIPAL CENTER City Councilmembers present: Mayor Geagan, Councilmembers Carlson, Fields, Maguire and Tilley. City staff members present: City Administrator Hedges, Assistant to the City Administrator Miller, Director of Administrative Services VanOverbeke, Administrative Secretary/Deputy Clerk McGarvey, Community Development Director Hohenstein, and Communications Director Garrison. I. ROLL CALL & AGENDA ADOPTION The Mayor called the meeting to order. City Administrator Hedges noted no changes to the agenda; however, did note that at 7:00 p.m. the City Council would adjourn the workshop and convene for a City Council retreat in order to receive an update on the City's goals. It was noted that no official action would be taken at the retreat. Councilmember Tilley moved, Councilmember Fields seconded a motion to adopt the agenda as presented. Aye: 5 Nay: 0 II. VISITORS TO BE HEARD There were no visitors to be heard. MASSAGE THERAPIST LICENSING City Administrator Hedges introduced the item noting that at the February 17,2004 City Council Listening Session, after an appearance by Dave and Margie Ragsdale, owners of Keep in Touch of Eagan, staff was directed to survey other cities and coordinate information regarding the licensing of massage therapists and massage therapy establishments. The City Council discussed the research that was presented, which included current fees in surrounding metro communities. David Ragsdale, co-owner of Keep of Touch of Eagan, addressed the Council noting that the issue is not the licensing of the establishments, rather the issue is the licensing of individual therapists, as they are loosing business because of the therapist license fees. The City Council discussed Mr. Ragsdale's concerns. There was City Council consensus that the fees are appropriate as currently set forth in the City Code. Special City Council Minutes June 28, 2004 Page 2 of3 IV. SHORT TERM RENTAL PROPERTY IN RESIDENTIAL NEIGHBORHOODS City Administrator Hedges introduce the item noting that on March 24, 2004 the City received a letter from a resident of Widgeon Way South, outlining a series of concerns regarding certain single family homes in his neighborhood being occupied by persons other than their owners. Concerns noted included traffic, speeding, late night activity, on-street parking, frequent turnover of residents of one or more properties, more than five unrelated people sharing a home, and property maintenance issues. City Administrator Hedges also noted that the three primary issues to be discussed by the Council in regards to the resident's concerns include: 1.) definition ofa family; 2.) regulation of short term rental properties; and 3.) on-street parking regulations. Community Development Director Hohenstein further summarized the concerns brought forth by the resident, as well as the findings of the City Attorney. The City Council discussed the issues including the definition of family and the use of the property by persons unrelated to the owner. The City Council noted that the term "family" is very difficult to define. There was City Council consensus not to modify the City Code in regards to short term rental facilities, definition of family, or on-street parking. The Council did note that property owners should continue to contact the City if they witness City Code violations. V. 2005 BUDGET / STATUS UPDATE The City Administrator introduced the item noting that the budget update was strictly an informative/discussion item and required no specific action. City Administrator Hedges informed the Council that in early May staff began the 2005 budget process. Hedges added that it was communicated to Department Directors that as a starting point and in efforts to be consistent with past practice, budget instructions included a target inflationary three percent increase or less in each department. The City Council discussed the restoration of the homestead market value credit (HMVC). There was City Council consensus that while the HMVC is planned to be restored in 2005, due to the state's looming budget problems for its 2006-2007 fiscal years, the City should not count on receiving the 2005 HMVC payment. The City Council discussed the 2005 budget and requested that when staff presents the budget that any significant increases or new programs be highlighted for the City Council's information. The Council noted the ever present challenge of increasing health insurance, and the subsequent result of labor costs for the City. The City Council asked that the budget be presented in the same format as it was in 2004. VI. OTHER BUSINESS City Administrator Hedges noted that on July 13, a celebration will be held at the Anderson parcel prior to the City Council workshop to celebrate the acquisition of the Anderson parcel. Special City Council Minutes June 28, 2004 Page 3 of3 The City Council completed the workshop portion of their meeting and proceeded into a City Council retreat at 7:00 p.m. VII. 2003 - 2004 CITY GOALS DISCUSSION The City Council reviewed and discussed their 2003-2004 City goals as well as the progress being made on each of them. VIII. ADJOURNMENT The City Council adjourned their City Council retreat at 9:00 p.m.