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01/16/2001 - City Council Special Minutes of a Special Meeting of the Eagan City Council January 16, 2001 Page 1 of2 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL TUESDAY, JANUARY 16,2001 4:00 P.M. EAGAN MUNICIPAL CENTER CITY COUNCIL CHAMBERS Present: Mayor Awada, Councilmembers Bakken, Carlson, Fields and Tilley, City Administrator Hedges, Director of Parks and Recreation Vraa, Administrative Specialist Hertel and additional staff. CALL TO ORDER The meeting began at 4:00 p.m. VISITORS TO BE HEARD No members of the audience wished to address the Council on a matter not on the agenda. SCHEMATIC PLAN/CENTRAL PARK/COMMUNITY CENTER PROJECT Mr. Mark Bodien of Moody-Nolan presented the schematic drawings for both levels of the Community Center, illustrating various relationships of space in the proposed center. The presentation included both a review of the exterior as well as a virtual tour of the interior corridor. Mr. Bodien stated that the building is estimated at 75,000 square feet as shown. He further stated that the building shown is estimated to have a cost of$125 per square foot, but within the given budget, the maximum square footage cost must be reduced to $114 or the building size must be reduced. Mayor Awada inquired if the drawings as presented had been presented to the Facilities Design Team. Mr. Bodien reported on the proceedings of the Facilities Design Team. Questions were asked about the office areas. Mr. Bodien reported that the Parks and Recreation space had been removed from the plans. Councilmember Carlson raised questions about the location of the fireplace and stated that it should be a feature, like the fireplace at the Oak Ridge Conference Center in Chaska, MN. Councilmember Carlson stated that the back of the building looks good, but the front needs more excitement and dimension. Mayor Awada commented that the building is too contemporary looking. Councilmember Tilley stated that she would prefer a building that more closely reflected the theme proposed in Cedarvale or an old-town feel. Councilmember Carlson stated that the building should avoid looking like an elementary school building. Minutes of a Special Meeting of the Eagan City Council January 16, 2001 Page 2 of2 Mr. Bodien stated that the building, as designed, would fit better with the existing corporate buildings on the campus and that the rooflines are challenging to deal with given the space constraints. Mr. Ted Wachter stated that rooms need to be shared to maximize their use and expressed concerns about energy efficiency. A representative from the ECVB expressed concerns about the layout ofthe kitchen and banquet rooms area, as well as the lower entrance. Mr. Bodien explained how people would enter and use the facility and addressed catering options. Communications Coordinator Foote inquired about office space for the Historical Society. Councilmember Carlson stated that they may have a workstation, but that office space had not been promised, only fireproof storage space. Mr. Raleigh Seelig inquired about the utility of the multipurpose gym space. Mr. Bodien commented that it may be modified according to budget constraints. Mr. Wachter commented that these decisions would be difficult ones for the Council and staff to work out and emphasized the importance of everyone being willing to give and take. Questions were asked about the exterior of the building. Focus group members and Councilmembers expressed that the outside needs more character. After discussion, the Council directed staff to prepare new options for the exterior of the building for consideration. Director of Parks and Recreation Vraa stated that this meeting was not a finalization but a check-point, and that with the direction given by the Council and focus group members, the consultants will be able to come back with modifications for the next meeting. ADJOURNMENT The meeting adjourned at 5:45 p.m. Date City Clerk If you need these minutes in an alternative forrn such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (612) 681-4600, (TDD phone: (612) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and ernployment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance.