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10/03/2000 - City Council Regular 00279 MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota October 3, 2000 A regular meeting of the Eagan City Council was held on Tuesday, October 3, 2000 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Awada and Councilmembers Masin, Blomquist, Carlson and Bakken. Also present were City Administrator Tom Hedges, Senior Planner Mike Ridley, Director of Public Works Tom Colbert, and City Attorney Mike Dougherty. AGENDA City Administrator Hedges noted that item B under New Business will be continued at the request of the applicant. Council member Bakken moved, Councilmember Carlson seconded a motion to approve the agenda as amended. Aye: 5 Nay: 0 MlNUTESpF THE SEPTEMBER 19, 2000 SPECIA:lrMEETING Councilmember Bakken moved, Councilmember Carlson seconded a motion to approve the minutes as presented. Aye: 5 Nay: 0 MINt1T&s OF TIlE SEPTEMBER 19 2000REGUI.:AR'MRETING _0.0'.. '. ._,..__. _~_,'...' . .'~ ... _"_"H".__'~_ .,...._~__ ~__._.._~=_.~=~~... Mayor Awada requested the following change in the fourth paragraph under Visitors To Be Heard: Mayor Awada mentioned that all Girl Scout Troops helped to raise funds for flood relief at the recent Family Fun Days held at the Civic Arena. Motion was made by Carlson, seconded by Bakken to approve the minutes as amended. Aye: 5 Nay: 0 Mayor A wada moved, Council member Masin seconded a motion to reopen the discussion of the September 19,2000 special meeting minutes. Councilmember Masin requested that on page 2, first new paragraph, line 7, the sentence be revised to read: CounciImember Masin asked the Council if they would be interested in giving everyone a spot. Councilmember Masin also requested that in line 10 of the same paragraph the sentence be revised to read: CounciImember Masin suggested that relatives could have input via CounciImembers and non-relatives be given preference first in view of small focus groups. Mayor Awada moved, Councilmember Masin seconded a motion to approve the minutes of the September 19, 2000 special meeting as amended. Aye: 5 Nay: O. MINUTESOF TJIE SEPTEMBER 22,2000SPECiALi\fE~TING Mayor A wada requested that under Canvass of Ballots, "Peggy Carlson" be changed to CounciImember Carlson. Councilmember Bakken moved, Councilmember Carlson seconded a motion to approve the minutes of the September 22, 2000 special meeting. Aye: 5 Nay: O. &ISJtQI.iS',tQB~.R~RP Paula Peterson, along with several of her neighbors expressed their concern over what actions are being taken to improve the City's storm sewer system. Public Works Director Colbert explained what Eagan City Council Meeting Minutes October 3. 2000 Page 2 00280 actions are currently being taken and stated that a proposal will be presented to the City Council sometime the first part of November. Lisa Germond, 4070 Amethyst Lane, presented a petition signed by 621 residents asking the City to improve the storm sewer system. Several residents addressed the City Council on the storm sewer issues impacting the Cedar Grove area. Mayor A wada stated that a complete analysis of the system is currently being conducted. City Administrator Hedges asked Dakota County Commissioner Patrice Bataglia to speak regarding the reevaluation of the property tax valuations on homes that were damaged by the flood. Ms. Bataglia stated she had been in contact with the County Assessor's office and plans are being made for re- assessment of properties impacted by the flood at the end of the year and then again into next year if necessary. She stated there will be abatements for the period of time that residents are without their homes due to the flood damage. Council member Masin stated that neighborhood meetings should be scheduled as soon as the City has complete reports. Roger Martin, 4435 Oak Chase Road, described the situation at his residence the morning of the storm. He stated he had constructed a berm in front of his house to prevent the water from coming into his house. He explained that he had requested assistance from FEMA for the $7,500 that he spent on the berm but was told by FEMA that because he had no actual damage to his home, he is not eligible for assistance. He stated that it took four weeks to pump the water from his property and that he expects several large oak trees on his property to die within the next two years. He estimated that over the next couple of years he will spend $30,000 to $40,000 to remove the dead trees. He stated that he would like information as to what plans the City has to assist with these problems. Mayor Awada stated that everyone would be notified as soon as the analysis of the situation is completed. Councilmember Blomquist stated that a definite date should be set for making plans for recovery and to meet with residents. Public Works Director Colbert stated that a basic report should be ready by the 1 SI of November I SI. Councilmember Masin asked why the analysis is taking so long. Mr. Colbert stated that it takes time to survey all the affected areas, identifying the degree of problems in each area and determining what part of the system failed. Councilmember Masin asked if more people should be hired to assist with the process. Mr. Colbert stated he did not think that would be necessary. Council member Blomquist stated that some neighborhoods are talking of hiring their own engineering firms and that the City should be there working with them. Mark Shetky, Amethyst Lane, stated that his house was inundated with sanitary sewer water and that he continues to have major problems. He asked how the sanitary sewer system could back up into his home. Public Works Director Colbert explained how the sanitary sewer system became flooded during the storm. Brian Turnquist, Oak Pond Circle, stated that he does not feel the City could possibly have a system that would handle a storm such as the one in July. He further stated that houses should not be allowed in the low land areas due to the possibility of the type of problems many residents are experiencing. RE.m~Qli~~~.f~~~~ MJ~Q1A1~1~~K.~~PIti.G."QP:4tI:IX;C{)MMIDi!I!.!~z;gg>EQ City Administrator Hedges introduced the League of Minnesota Cities-produced video that promotes quality communities. The five minute video was shown. Eagan City Council Meeting Minutes October 3.2000 Page 3 00281 ISDI96 LEVYREFERENDt1M.PRES....~TioN '.. . ..' .-.............. ..' ... .,..,~"..,,^.,. Gene VanOverbeke, representing ISD 196, presented information regarding the upcoming levy referendum. D.I\KOTA"COUNTYEN'vIROmfENi'At EDUCATIPN PoO. "~'.' ',,","-,-... ...,-'----f~.."";.;".....,'""~x.., "".,' "._.:~':"'.....,..._.."'m:"n"''''''''''''_ EFF. ORTS:wrm. .WA. TERRESOURCESED ... ,. - . '."V' -..~_.. ." ,. '~COGNIZlrCiTY ON'-""'" Dakota County Commissioner Patrice Bataglia and Environmental Education Coordinator Charlotte Shover presented a plaque to the City for its contribution to meeting countywide goals to protect water resources. .COMMENTSBYCITYCOUNCrC CI1YADMINISTRATOR & DEPARTMENT HEADs .. .' . .. . . . .' "" .......... .. ......_............._~.......... . City Administrator Hedges stated there had been inquiries regarding private use of the City's web page. He stated that the web page is copyrighted and cannot be used in conjunction with other web pages without City Council permission. Council member Masin asked City Administrator Hedges to recap three issues that were discussed at the Special City Council meeting September 26, 2000 regarding Cedarvale redevelopment, Dodd Road between Wescott and Diffley, and a proposal by Larry Wenzel constructing a ring road on the east side of Pilot Knob Road. Council member Masin noted that many campaign signs were being vandalized or removed. City Administrator Hedges stated that vandalizing or removing campaign signs is a criminal act and urged anyone that sees this happening to contact the Police Department. Council member Bakken noted that the Republican Party of Minnesota had offered a $250 reward for information leading to the apprehension of persons vandalizing campaign signs. ~NTI:{AP:l'~IfI5;'JreIf~~ City Administrator Hedges introduced Mark Bodien of MoodylNolan Ltd., Inc., architect for Central Park, who provided an update on the progress of the Community Center. ~ONSEN'I'AGENtlA Councilmember Carlson requested that item E. Purchasing Policy Amendment, be pulled from the Consent Agenda. Councilmember Masin asked that item M, Renew Agreements for Contractual Services (winter trail maintenance and street snow and ice control) be pulled from the Consent Agenda. City Administrator Hedges commented that Maria Karels, Administrative SecretarylDeputy Clerk had submitted a letter of resignation. The Mayor and Council expressed their well wishes to Ms. Karels in her future endeavors and stated that she will be missed at Eagan. A. Personnel Items Item 1. It was recommended to approve the hiring of Kelly Kratzke as a seasonal skating instructor. Item 2. It was recommended to approve the hiring of Damon Brook and Bret Hemmerlin as seasonal recreation leaders/puppet shows. 00282 Eagan City Council Meeting Minutes October 3, 2000 Page 4 Item 3. It was recommended to accept the letter of resignation from Maria Karels, Administrative Secretary/Deputy Clerk. B. Convention & Visitors Bureau 2000-2001 Marketing Plan and Budget. It was recommended to approve the 2000-01 Marketing Plan and Budget for the Eagan Convention & Visitors Bureau. C. Request for Public Hearing, Certification of Delinquent False Alarm Bi\1s - November 6, 2000. It was recommended to set a public hearing for November 6, 2000 to consider the final assessment of the delinquent false alarm bills and certify them to Dakota County for collection with property taxes. D. Request for Public Hearing Certification of Delinquent Utilities - November 6.2000. It was recommended to schedule a public hearing for November 6, 2000 to consider certification of delinquent utility balances to Dakota County for collection with property taxes. E. Purchasing Policy Amendment - Increase Threshold for Contractual Bidding to $50,000. This item was pu\1ed from the Consent Agenda for discussion. F. Proiect 806. Kennerick Addition (Pond HDP-1) Storm Sewer Improvements. It was recommended to receive the petition and authorize the preparation of a feasibility report by the City Engineer for Project 806 (Kennerick Addition, Pond HDP-1-Trunk Storm Sewer Outlet). G. Proiect 751. Dodd Road, Cliff Road to Butwin Road Cooperative Agreement Resolution. It was recommended to approve a resolution requesting funding from the Minnesota Department of Transportation (MnDOT) through their Local Initiative Municipal Agreements Program for Project 751 (Dodd Road, Cliff Road to Butwin Road - Street & Utility Improvements) and authorize the Mayor and Deputy City Clerk to execute all related documents. H. Contract 00-07, Trunk Highway 13 Four-Lane Divided Highway. It was recommended to approve Contract 00-07 (TH 13/Blackhawk Road - Divided Four-Lane Upgrade) with Palda & Sons, Inc., for the Base Bid in the amount of $3,389,678.73, and authorize the Mayor and Deputy City Clerk to execute all related documents. I. Mumhy Farm (Lot 2, Block 2) Easement Vacation. It was recommended to receive the petition to vacate public right-of-way and schedule a public hearing to be held on November 6, 2000. J. Contract 98-24, Blue Water Road / Blue Gentian Road Street & Utility Improvements. It was recommended to approve the final payment for Contract 98-24 (Blue Water Road / Blue Gentian Road - Street and Utility Improvements) in the amount of $87,622.59 to Northdale Construction Company, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. K. Change Order #10. Cascade Bay. It was recommended to approve Change Order #10 for Cascade Bay in the amount of $7,891.00. L. Proclamation. Minnesota Manufacturers Week. It was recommended to proclaim October 16-22 to be 00 _ 5 8 Manufacturers Week in the City of Eagan. M. Renew Agreements for Contractual Services Snow and Ice Control. This item was pu\1ed from the Consent Agenda for discussion. N. Completion of Cascade Bay Construction Proiect. It was recommended to approve the completion of principal construction and contracting of the Cascade Bay facility, with the exception of the landscaping contract. O. List of Judges for the November 7, 2000 General Election. It was recommended to approve the list of election judges for the November 7, 2000 General Election. Eagan City Council Meeting Minutes October 3, 2000 Page 5 00263 Mayor Awada moved, Councilmember Bakken seconded a motion to approve the Consent Agenda as amended. Aye: 5 Nay: 0 Councilmember Carlson stated for the record that she is not in favor of Consent Agenda item G, Project 751, authorize application for MnDOT Cooperative Agreement Program Funding. In regard to item E, Purchasing Policy amendment - increase threshold for contractual bidding; to $50.000, Council member Carlson asked how the formal bid process would change. City Administrator Hedges stated that projects under $50,000 require sealed quotations and projects over $50,000 require sealed bids. Mayor Awada moved, Councilmember Carlson seconded a motion to approve the Purchasing Policy Amendment increasing the threshold for contractual bidding from $25,000 to $50,000. Aye: 5 Nay: 0 In regard to item M, Renew Agreements for Contractual Services (Winter Trail Maintenance & Street Snow and Ice Control), Councilmember Masin stated she felt that a bidding process should be opened for the services for winter trail maintenance and street snow and ice control. Public Works Director Colbert stated there had been no price increase in the past six years from the current companies. Councilmember Bakken stated that the current contracts would need to lapse before the services were put out for bid. Council member Carlson stated that if the services were to be put out for bid, it should be in the spring rather than this time of year. Councilmember Bakken moved, Councilmember Carlson seconded a motion to approve a 2-year extension to the agreements for Contractual Services for Winter Trail Maintenance with Kieger Enterprises and for Street Snow & Ice Control with Gallagher, Inc. Aye: 5 Nay: O. rxmtlt>~N~S :i'AX)I~;fi;j<;~R'trng~fiQ~ Mayor Awada opened the public hearing regarding a Resolution Authorizing a Tax Rate Increase for the 2000 Tax Levy. Collectible in 2001. 00-59 City Administrator Hedges provided an overview of this item. There being no public comment Mayor A wada closed the public hearing and turned the discussion back to the Council. Councilmember Carlson moved, Mayor Awada seconded a motion to approve a Resolution Authorizing a Tax Rate Increase for the 2000 Tax Levy, Collectible in 2001. Aye: 5 Nay: 0 After a brief discussion regarding the statute requiring this tax rate certification, the City Administrator was directed to send a letter to the Commissioner of Revenue asking for a better legislative clarification on this issue. PROJECT 790,C.ENTRAL pARk\VAY(STREIrt;~].n'ij1trN}IMrRQV~~S) Mayor Awada opened the public hearing regarding Project 790 (Central Parkway - Street and Utility Improvements). City Administrator Hedges provided an overview of this item. Public Works Director Colbert introduced Matthew Hanson, SRF Consulting Group, Inc., who presented the details of the feasibility study and report. Eagan City Council Meeting Minutes October 3, 2000 Page 6 00284 Mayor Awada moved, Councilmember Carlson seconded a motion to continue this project to a non-specific date. Mayor Awada stated that moving the project to a non-specific date would allow time for input from the Central Park Site Design Committee. She further stated that there are others issues that need to be refined and then the matter should be sent back to the Site Committee before it is brought before Council. Councilmember Carlson agreed. Councilmember Blomquist asked City Administrator Hedges to provide a breakdown on how much of the City's contribution would be coming from the bond referendum. Councilmember Blomquist further stated that she would abstain from voting on this matter due to her employment with Northwest Airlines. Mayor Awada opened the meeting to the public for comment. Reid Hanson, attorney representing members of the Perron family, stated the family feels the project as presently planned is of no benefit to their property and is premature without a development plan for surrounding properties. He also stated that should the City decide to build a street running south from the Eagan Park to Yankee Doodle, the location of the street and access from the Perron property should be reconsidered. Mary Pineur, one of the owners of the Perron family farm, expressed concern over the proposed assessments for the Perron property in comparison to other area properties. Mayor A wada stated that the project was originally discussed when there was an option by Duke Weeks to purchase and develop the Perron property along with their land as a single plat, and that the assessment would be reevaluated since that option has expired. Mayor Awada stated this is yet another reason this issue should be continued. A vote was taken on the motion to continue. Aye: 4 Nay: 0 Blomquist abstained. f~Q.rnct;t~Z~Q~mw99P~f~4i;it~&f;'irW!LI:trlJ.'mR9~ID Mayor Awada opened the public hearing regarding Project 768 (North wood Parkway - Street and Utility Improvements), the authorization to prepare detailed final plans and specifications, and the acquisition of right of way through quick take condemnation if necessary. There being no public comment, Mayor Awada turned the discussion back to the Council. Mayor Awada moved, Councilmember Bakken seconded a motion to deny Project 768 (North wood Parkway - Street and Utility Improvements). Councilmember Carlson asked when the mapping will occur and when the right of way will be secured. Mayor Awada stated she would like to have the official map brought back to the next Council meeting but the right of way would not be acquired. Council member Blomquist asked if Mr. Larry Wenzel was aware of the intention to map the proposed Northwood Parkway. Mayor Awada stated that he would be aware of it after this meeting. A vote was taken on the motion. Aye: 5 Nay: 0 Motion was made by A wada seconded by Carlson to bring back the official mapping of Northwood Parkway to the Advisory Planning Commission for review. Council member Masin asked what will happen with Mr. Wenzel's plans for development in conjunction with the Northwood Parkway issue. City Attorney Dougherty explained that as part of Mr. Wenzel's plat, a land swap with the City was part of the conditions for moving ahead with the development Eagan City Council Meeting Minutes October 3.2000 Page 7 00285 of the property. With this land swap not occurring, Mr. Wenzel would have to redesign his plat to not include the City property he proposed to use. Councilmember Carlson expressed she did not feel this was fair to Mr. Wenzel since his plat had previously received approval. Councilmember Blomquist stated she felt it was a waste of the City's time to start the entire process over again and that issues should be worked out between the City and Mr. Wenzel. Councilmember Carlson withdrew her second to the motion to map the Northwood Parkway. Mayor Awada stated Mr. Wenzel could bring in a new proposal that does not include the City's property. Mayor Awada asked for a second to her motion. There being no second, she withdrew the motion to map Northwood Parkway. Councilmember Blomquist stated she felt the Council should come together and stop hurting people. Mayor Awada stated that until last week the City had a deal with Mr. Wenzel and it had fallen apart. Councilmember Masin stated she felt Mr. Wenzel had tried to negotiate with the City and that the City is making it difficult for Mr. Wenzel to develop his property. Councilmember Carlson stated that she felt there is too much history for a decision to be made at this meeting. She stated that Mr. Wenzel had stated at the last meeting that he had an undevelopable piece of property. She had requested that staff validate that. She stated she had discussed the issue with staff and was told nothing is holding up Mr. Wenzel's development but tonight she is being told that Northwood Parkway is holding up the project. Council member Bakken stated that Mr. Wenzel could petition for the project at the time he is ready to develop. Council member Carlson stated that rather than map the property, let Mr. Wenzel petition for the project. She stated she did not want to shut any doors on Mr. Wenzel. dgr~#I~~i~, Mayor Awada opened the public hearing regarding Wescott Woodlands - streets and utilities. City Administrator Hedges provided an overview on this item. Public Works Director Colbert gave a staff report. He provided a revised version of the assessment roll based on the City's appraiser's opinion of maximum value benefit. Rachael Thorpe, owner of one of the properties io be assessed, stated she had not been informed of the informational meeting. She stated she had submitted a letter of objection and requested that the assessment on her family's property be deferred without interest until the services are needed. She stated the family has no plans to develop the property. Mayor Awada stated the assessment could be deferred but not without interest. Mayor Awada moved, Council member Bakken seconded a motion to approve the Final Assessment Roll as amended by the appraisals for Project 742 (Wescott Woodlands - Street and Utility Improvements) and authorize its certification to Dakota County for collection with the Thorpe and other similar properties being deferred for sewer and water if an agreement is entered into by November 15. Ayes: 5 Nay: 0 Eagan City Council Meeting Minutes October 3, 20(\() Page 8 OG286 MINOR suBDIVISION.(TIiR~:<iuIS;t~1JP!I9S).~I!~i.rf(JRNQUi$t Mayor A wada opened the public hearing regarding a Minor Subdivision (Turnquist Addition). City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. Brian Turnquist, applicant, was present. There being no public comment, Mayor Awada closed the public hearing and turned the discussion back to the Council. Councilmember Bakken moved, Councilmember Masin seconded a motion to approve a Minor Subdivision (Turnquist Addition) located north of Oak Pond Road and west of Oak Pond Circle in the SE l/.i of Section 26 subject to the following conditions: 00-56 1. The subject property shall be platted. 2. The applicant shall comply with these standard conditions of plat approval as adopted by Council February 3, 1993: BI, B3, and EI 3. Proposed Lot 2 shall be subject to a cash park dedication. 4. Proposed Lot 2 shall be subject to a cash trail dedication. 5. Proposed Lot 2 shall be subject to a cash water quality dedication. Aye: 5 Nay: 0 MmQB~Q~QN"'~L.END~Yi~lU1!!)Sj):~~;~Y Mayor Awada opened the public hearing regarding a Minor Subdivision (Helen Kennedy Addition). City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. There being no public comment, Mayor A wada closed the public hearing and turned the discussion back to the Council. Councilmember Bakken moved, Council member Carlson seconded a motion to approve a Minor Subdivision (Helen Kennedy Addition) of .82 acres to create two single family lots on property located at 00- 57 3300 Heritage Lane, currently platted as Lot 11, Block 1, Letendre Addition, located in the SW 14 of Section 9 subject to the following conditions: 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on February 3,1993: AI, BI and EI. 2. The proposed house to be built on Lot 2 must satisfy a front yard setback from Donald Avenue as required in City Code Section 11.10, Subdivision 19.B, which is the average setback established by the existing dwellings in the block (along Donald Avenue). 3. The existing shed on the southeast comer of the site shall be removed prior to release of the plat for recording. . 00287 Eagan City Council Meeting Minutes October 3. 2000 Page 9 4. Proposed Lot 2 shaH be subject to a cash park dedication of $1,272.00, payable prior to release of the plat for recording. 5. Proposed Lot 2 shaH be subject to a cash trail dedication of $168.00, payable prior to release of the plat for recording. 6. The development shaH be subject to a cash water quality dedication of $1,255.00 payable prior to release of the plat for recording. 7. An Individual Tree Preservation Plan will be required with the building permit application and compliance with the tree preservation ordinance will be determined at that time. Aye: 5 Nay: 0 QCiijf:f$J~ F(,QQ))~Dl!BRiS.lJPKUP. City Administrator Hedges recommended that the weekly flood debris pick-up continue and be re- addressed around Thanksgiving. Mayor Awada moved, Councilmember Masin seconded a motion to continue the weekly flood- debris pick up and re-address the issue in November. Aye: 5 Nay: 0 City Administrator Hedges stated that the SPA is scheduled to leave on October 5th. He stated that they continue to receive applications for flood relief. Mr. Hedges stated that if the Council feels there should be an extension, a request needs to be made to the Atlanta SPA office. The Council agreed that an extension should be requested. Paulette Corona, Outreach Coordinator, Interfaith Disaster Response of Dakota County was present and described the services offered by this organization. fB9~.ttij;DPDPRQAP:m!t:t1jt1tQ~~I~Q1:D City Administrator Hedges provided an overview of this item. Public Works Director summarized the options and issues along with an estimated cost, recommended time frame and proposed process to complete the identified tasks and presentation of the draft report to the Council and public. Councilmember Masin asked if it was prudent to get research information before the feasibility report is authorized. The Council discussed the options. Micky Keefer thanked the Council for the time put into this project and working with the neighborhood to preserve the historical area. He requested that a meeting be held before November 2151. Mr. Colbert stated that a meeting is planned for November 13th. Sannee Cline asked if residents could be instrumental in doing some of the historical research for the project. Mayor Awada stated that the Eagan Historical Society had been approached to review the project from a historical standpoint. Councilmember Blomquist, who is a member of the Historical Society, stated that the Historical Society would be discussing the issue at their November 14th meeting. Councilmember Bakken encouraged anyone who had any historical information to please contact the City. Councilmember Bakken moved, Mayor Awada seconded a motion to define the scope of study as recommended by staff and authorize the preparation of a revised Feasibility Report for Project 779R (Dodd Road Upgrade - Diffley to Wescott). Aye: 5 Nay: 0 NEW~Jl~S Eagan City Council Meeting Minutes October 3.2000 Page 10 00Z88 CONDITIQNAJ.;.VS~~~~~ALS'USA City Administrator Hedges provided an overview of this item. Senior Planner Ridley reviewed the staff report. A representative of the applicant was present to answer questions of the Council. Councilmember Bakken moved, Council member Carlson seconded a motion to approve a Conditional Use Permit to allow two above ground fuel storage tanks on property located west of Highway 13 between Alexander Road and Meadowview Road (3101 Sibley Memorial Highway) and legally described as Lot 1, Block 1, Eagan 13 Industrial Park in the NW Yt of Section 9 subject to the following conditions: 1. The Conditional Use Permit shall be recorded at Dakota County within 60 days of its approval by the City Council. 2. The tanks shall be located north of the site's principal building as identified on the site plan. 3. The proposed fuel tank storage shall be subject to review by the City Fire Marshal per the Uniform Fire Code for Aammable and Combustible Liquids. 4. The proposed storage of fuel tanks shall be reviewed and approved by the State Fire Marshal. 5. A 24 foot wide drive aisle shall be maintained along the north side of the building. 6. There shall be no net loss of off-street parking stalls as a result of the fuel tank location on the site. 7. The fuel storage area shall be screened from Meadowview Road via a slatted, eight foot high fence. 8. Parking will be allowed only within designated off-street stalls. 9. There shall be no outside storage upon the property, except otherwise noted. 10. A maximum of one waste container shall be located at the facility's dock door. 11. The scrap metal container shall be screened and enclosed by a chain link fence. Ayes: 5 Nay: 0 PLANNEDDEVELOPMENTAMENDMENT'&FiNXtJ'PLANNEIlDEVELOpMltNT . . '_..n'_"~C'?Jt?.Ss~~$ImQi' '--'~" -- ---- City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. The applicant was present to answer questions of the Council. Councilmember Carlson moved, Councilmember Bakken seconded a motion to approve a Planned Development Amendment to allow the operation of an elevator or lift sales and service company upon 1.7 acres of land located north of Town Centre Drive and west of O'Leary Lane on property currently platted Eagan City Council Meeting Minutes October 3, 2000 Page II 00289 as Lot 1, Block 1, Town Centre 100 Ninth Addition in the northeast v.. of Section 15 subject to the following conditions: 1. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City prior to building permit issuance. 2. The following exhibits are required for the Final Planned Development Agreement: A. Final Site Plan B. Final Landscape Plan C. Final Building Elevations and Signage Plan D. Lighting Plan 3. Not less than 50 percent of the building shall be devoted to office and/or showroom space. 4. No service or assembly of products shall take place on site. 5. There shall be no outside storage (including company vehicles) on the property. 6. All building, parking/drive aisles, and landscaped areas shall be properly maintained. 7. The site plan shall be revised to illustrate three additional stalls as required by Code. The City shall reserve the right to require the construction of the three additional stalls if the need is to arise. 8. All exterior lighting shall be hooded and directed to deflect light away from adjacent properties and rights-of-way. Aye: 5 Nay: 0 E:LA~])~YIDr{)~~N',f'A.~~~J!.~~Qm~m~ City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. The applicant was present to answer questions of the Council. Councilmember Bakken moved, Council member Carlson seconded a motion to approve a Planned Development Amendment to allow the construction of a two-story 3,850 square foot storage facility within the Lexington Hills Apartment complex located east of Lexington Avenue and north of Diffley Road, legally described as Lots 1-11, Lexington Hills First Addition, located in the SW v.. of Section 23 subject to the following conditions: 1. An Amendment to the Planned Development Agreement shall be executed and recorded against the property within 60 days of Council approval. 2. The storage building shall be constructed in accordance with the approved site, building and landscape plans. 3. The storage building shall be used only by residents of Lexington Hills Apartments. 4. The storage building shall be constructed using brick and vinyl siding to match the existing apartment buildings. Eagan City Council Meeting Minutes October 3, 2000 Page 12 00230 5. The applicant/owner shall work with City Police Crime Prevention Unit to incorporate additional appropriate security measures for the storage building. 6. A more detailed landscape plan identifying specific species and planting specifications shall be submitted for staff review and approval prior to issuance of a building permit. 7. All exterior lighting should be shielded and directed downward so that the source is not directly visible from off the site. Aye: 5 Nay: 0 PLANNED-DE~~'Ii~~~f~~ '4~J)mI,.QfMmir City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. The applicant was present to answer questions of the Council. Council member Bakken moved, Councilmember Carlson seconded a motion to approve a Planned Development Amendment to allow an in-line retail center including a Class II restaurant with a drive- through service for Lot 2, Block 2, Oakview Center, located at 3090 Courthouse Lane in the NW 1,4 of Section 12. Ayes: 5 Nay: 0 Council member Bakken moved, Council member Carlson seconded a motion to approve a Final Planned Development to allow an in-line retail center including a Class II restaurant with a drive-through service for Lot 2, Block 2, Oakview Center, located at 3090 Courthouse Lane in the NW ~ of Section 12 subject to the following conditions: 1. An amendment to the Oakview Center Preliminary PD Agreement shall be executed which clearly identifies this change in use for Lot 2, Block 2, and eliminates retail as an allowable use for Lot 2, Block 1. 2. The applicant and/or developer shall enter into a Final Planned Development Agreement with the City prior to building permit issuance. 3. The following exhibits are required for the Final Planned Development Agreement: . Final Site/Signage Plan . Final Building ElevationslSignage Plan . Final Landscape Plan . Final Site Lighting Plan 4. The site shall be developed in accordance with the above referenced final plans. 5. This development shall be responsible for constructing the proposed east service drive to its ultimate width for its entire length. 6. The developer shall prepare ingress/egress easement documents covering the shared access drives for review and approval by the City Attorney prior to issuance of a building permit for this development. 7. The development is responsible for cash park and trail dedications and is payable at the time of building permit at the rate then in effect. Eagan City Council Meeting Minutes October 3. 2000 Page 13 00291 8. The final site plan should be revised to provide a 50-foot building setback from the Hwy. 55 right-of- way. 9. A final landscape plan shall be submitted that has been revised to show grading contours and reflect the required tree mitigation and screening enhancements identified in the planning report. The revised final landscape plan will be subject to review and approval by City staff for incorporation in the PD Agreement. 10. A detail of the menu board sign shall be included in the final signage plans. 11. Wall signage for each tenant shall be allowed on the west side not to exceed 8' x 3' and on the east side not to exceed 4' x 1 W; signage not to exceed 8' x 3' shall be allowed on the north side should a business' entrance face north, in lieu of such signage on the west side for that tenant. l2. All wall signage shall be individual back-lit letters. Aye: 5 Nay: 0 - ....- City Administrator Hedges stated that the National League of Cities Conference is scheduled for December 5-9,2000 in Boston. The Council was asked to consider action to include an opportunity for newly elected City Councilmembers to attend the conference. It was recommended that a letter be sent to all four candidates notifying them of the conference so those that are newly elected to office in November can include attendance to the NLC Conference in December as a possibility if it works into their personal schedule. Council member Masin moved, Council member Carlson seconded a motion to authorize newly elected officials to attend the NLC Conference from December 5-9. 2000. S"'~niKt<1:ifi{A~"=6JJm:~ ~1t42~~~;,d_."rAm;~~~~Jl,~:~' .' ,x . . .' ..' A draft traffic study incorporating the Cedar Industrial Park in response to concerns raised during the Space Center Air Cargo CUP application was distributed to the Council. Councilmember Masin asked if this report has been given to any of the citizens. Public Works Director Colbert responded that this is being given to the Council only at this time for full discussion at the October 17 Council meeting. [WEpl't,'.,~~TRf~Q_ Motion was made by Mayor Awada, seconded by Councilmember Carlson to schedule a special City Council meeting for October 24, 2000 at 5:00 p.m. Aye: 5 Nay: 0 lnJoiJni.~ _<<<,ftr...Wi:<<,:<*,~m.;l~~J~..:;'l~ The meeting adjourned at 11:00 p.m. to an Executive Session to consider a contract counter proposal from the Police Dispatchers Unit. MBM Date OCTOBER 3, 2000 Eagan City Council Meeting Minutes October 3.2000 Page 14 00292 If you need these minutes in an alternative form such as large print. Braille, audio tape, etc., please contact the City of Eagan. 3830 Pilot Knob Road, Eagan. MN 55122, (651) 681-4600, (TDD phone: (651) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance.