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11/17/2000 - City Council Special Minutes of the Special Meeting of the Eagan City Council November 17, 2000 page lof 1 MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL EAGAN, MINNESOTA November 17 and 18, 2000 A Special City Council meeting was held on Friday, November 17, 2000 at 5:00 p.m. in the City Council Chambers of the Eagan Municipal Center Building. Those present were Mayor Awada and City Councilmembers Blomquist, Carlson and Masin. Also present were City Administrator Hedges, Director of Public Works Colbert, and City Engineer Matthys. ROLL CALL/AGENDA ADOPTION Mayor Awada called the meeting to order at 5:00 p.m. SUPER STORM STUDY NEIGHBORHOOD REPORTS City Administrator Hedges reviewed the purpose of the meeting and the schedule of neighborhood groups and meetings for Friday, November 17, 2000 and Saturday, November 18, 2000. He introduced Director of Public Works Colbert and City Engineer Matthys, who introduced Mr. Mark Hanson and Mr. Rich Brasch of Bon est roo, Rosene, Anderlik and Associates. Mr. Hanson and Mr. Brasch presented the findings pertaining to the following neighborhood groups: . East Thomas Lake, Ches Mar Circle & Vidmark . Evergreen, Hilltop & Chatterton Ponds . Meadowlands & Hillandale The residents attending the meeting had the opportunity to speak and ask questions. When possible, questions were answered directly by the consultants and city staff. Questions and concerns were noted and will be addressed at the neighborhood meetings to be held according to the following schedule: Minutes of the Special Meeting of the Eagan City Council November 17,2000 page 20f 2 RECESS Mayor Awada thanked everyone for corning and recessed the meeting at 8:00 p.m. Area 1. 2. 3. 4. 5. 6. 7. 8. 9. Nov. 18 at City Hall 12:30 .m.-1:30 .m. Nov. 18 at City Hall 9:00 a.m.-10:00 a.m. Nov. 18 at City Hall 10:00 a.m.-11:00 a.m. Nov. 17 at City Hall 5:00 p.m.-6:00 p.m. RECONVENE Mayor Awada reconvened the meeting at 9:00 a.m. Date and Location Jan. 22 at 6:30 p.m. Ma Mother Church Dec. 11 at 6:30 p.m. Mt. Calva Feb. 26 at 6:30 p.m. Christ Lutheran Jan. 29 at 6:30 p.m. Easter Lutheran Feb. 12 at 6:30 p.m. Easter Lutheran Jan. 8 at 6:30 p.m. St. John Neuman Dee. 18 at 6:30 p.m. All Saints Lutheran Nov. 20 at 6:30 p.m. Christ Lutheran Nov. 27 at 6:30 p.m. Easter Lutheran Feb. 5 at 6:30 p.m. St. John Neuman SUPER STORM STUDY NEIGHBORHOOD REPORTS City Administrator Hedges reviewed the purpose of the meeting and the schedule of neighborhood groups and meetings for Saturday, November 18,2000. He introduced Director of Public Works Colbert and City Engineer Matthys, who introduced Mr. Mark Hanson and Mr. Rich Brasch of Bonestroo, Rosene, Anderlik and Associates. Mr. Hanson and Mr. Brasch presented the findings pertaining to the following neighborhood groups: . Fairway Hills & Twin View Manor . Wilderness Run & Oak Chase . Cedar Grove . Lexington Square . Beacon Hill, Johnny Cake Ridge, Covington Ct., Sherwood Ct.) . West of Cedar Freeway . Oakbrooke & Murphy Parkway Minutes of the Special Meeting of the Eagan City Council November 17, 2000 page 30f 3 The residents attending the meeting had the opportunity to speak and ask questions. When possible, questions were answered directly by the consultants and city staff. Questions and concerns were noted and will be addressed at the neighborhood meetings. ADJOURNMENT The meeting adjourned at 5:30 p.m. Date City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tapes, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, 651-681-4600, (TOO phone: 651-454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance. Minutes of a Special Meeting of the Eagan City Council November 17,2000 Page I of I MINUTES OF A SPECIAL MEETING OF THE EAGAN CITY COUNCIL NOVEMBER 17, 200C 12:00-1 :00; 4:00-5:00 EAGAN MUNICIPAL CENTER CONFERENCE ROOMS 2A&B, CITY COUNCIL CHAMBERS Present: Mayor A wada, Councilmembers Bakken, Blomquist, Carlson and Masin, City Administrator Hedges, Director of Parks and Recreation Vraa, City Engineer Matthys, Assistant City Engineer Gorder, Communications Coordinator Foote, Administrative Specialist Wielde, Administrative Specialist Wielde, representatives from Damon Farber, TKDA and Moody- Nolan. CALL TO ORDER Mayor Awada called the meeting to order at 4:00 p.m. PRESENTATION OF RESULTS OF CHARETTE PROCESS City Administrator Hedges noted that the Council had received the presentation at noon and welcomed the comments and feedback of the focus group participants in this forum. Director of Parks and Recreation Vraa reviewed the process ofthe three-day charette. Mr. Mark Bodien of Moody-Nolan presented the plan that most closely resembled consensus between the focus groups and the City Council. He applauded the groups for focusing on the programmatic elements of the building and reminded the assembled group that changes would still be made, but that this process would serve as a guideline for further refinement of the building. Mr. Jesse Symynkywicz presented the layout of the site design. The consultants and staff recorded comments made by the focus group participants. Director of Parks and Recreation Vraa reviewed the timeline for what the focus group members could expect to see in the corning months. Mayor A wada expressed appreciation for the product of the three days and thanked the focus group members and the consultants for their work. ADJOURNMENT The meeting adjourned at 4:40 p.m. Date City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tapes, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, 651-681-4600, (TOO phone: 651-454-8535). Minutes ofa Special Meeting of the Eagan City Council November 17,2000 Page 2 of2 The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance.