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04/18/2000 - City Council Regular MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota April 18, 2000 0011.7 A regular meeting of the Eagan City Council was held on Tuesday, Aprl118, 2000 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Awada and Councilmembers Masin, Blomquist, and Bakken. Also present were City Administrator Tom Hedges, Planner Pam Dudziak, City Engineer Russ Matthys, and City Attorney Jim Sheldon. Counci1member Carlson was absent. B.Qt+tl,:gitll::I:tt~pg~::Qf:.~pt;'g~~~~ The Cub Scouts from Den 6, Pack 451 of Pinewood Elementary School were present and lead the Pledge of Allegiance. ........................ ~m~A City Administrator Hedges noted that discussion in regard to the Millennium Committee would occur under comments by City Council, City Administrator & Department Heads. He further noted that Mark Thompson would be speaking under Visitors to be Heard. Counci1member Bakken moved, Mayor Awada seconded a motion to approve the agenda as presented. Aye: 4 Nay: 0 ~~S::wfj:.[~.:MaP.D:':~~~:ga:.:$.~~mij::M~m'!lQ Councilmember Bakken requested that in the first paragraph on page one the following sentence be revised, "Councilmember Bakken was absent on military leave duty." Mayor Awada moved, Councilmember Bakken seconded a motion to approve the minutes as amended. Aye: 4 Nay: 0 ~~,Q~:I.:~t{~m:~}'gOOQti~g.:~gQIQmgm~:~ThQltNDFIIlitJJ.Q~':M#.~1JJNg Counci1member Blomquist moved, Counci1member Masin seconded a motion to approve the minutes as presented. Aye: 4 Nay: 0 ~~$t.lf:m:N~~g~:~I~Bm~gQ~:II@~~:M~liJNg~ City Administrator Hedges stated that there were several changes requested to the March 21 and Aprl14 minutes and said that staff did not have an opportunity to compile the information for the City Council. He suggested that the City Council members provide their requested changes in writing to Administrative Secretary Karels. Mayor Awada stated that she would need time to review the videotape regarding the changes. Counci1member Masin moved, Councilmember Blomquist seconded a motion to continue the March 21 and Aprl14 City Council minutes to the May 2, 2000 City Council meeting. Aye: 4 Nay: 0 ;v"""..I"'SlT"."""""""O""..'R""""S"",.,".T..""O"""""BE"""",.,""RB."""""""'AR'""".."""":0"'" . .... .... .... ...' ','. . .. ..... ...,.. . - -.,. '. . . ............ ", ,', ,"' :;:.-::;:...:..:......:::../:.::..:.......::..:..:::::...:;:;...:.::;:;...:.......:}...::...:....:.....;...:.......:,,::::,: Mark Thompson, Senior Sales and Marketing Manager for NCS International, spoke regarding a luncheon hosted by the Dakota County Economic Development Partnership where ten Chinese delegates from Shanghai were present. He talked about the expanding markets in China and the opportunities other businesses in the City have to interact with Shanghai. He further talked about his company's involvement with the Hong Kong election and Census 2000. Tim Staley, Executive Director of the Southwest Area YMCA, thanked the City Council for the opportunity to serve on the Community Center Task Force. He provided an update on the teen center at the YMCA and expressed support for the Community Activity Center endeavor. EAGAN CITY COUNCIL MEETING MINUTES; APRIL 18, 2000 PAGE 2 00118 IjWI~NJ.]Jml$:::I::.i.$._lnQI$ RECOGNITION, DON SAULT Don Sault was recognized for the distinction of being an Honorary Member of the St. Paul Curling Club. Mr. Sault provided information on the history of curling. 00-29 RECOGNITION, DIRECTOR OF FINANCE - CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING City Administrator Hedges noted that an open house and program would be held next Wednesday in honor of Finance Director Gene Van Overbeke's resignation. Mayor Awada presented Finance Director VanOverbeke with the Certificate of Achievement for Excellence in Finandal Reporting and commented on the excellent work he has done for the City. Finance Director Van Overbeke said that the achievement award is a tribute to the City's commitment to excellence, to the leadership of the Mayor, City Council and City Administrator and also to the excellence of the Finance Department staff. He thanked the City Council for their support and encouragement. Counci1member Blomquist said she was saddened to see Finance Director Van Overbeke leave the City. City Administrator Hedges commented on Finance Van Overbeke's excellent qualities. Mayor Awada presented a plaque to Finance Director Van Overbeke honoring him for the many years of service he provided to the City. Finance Director Van Overbeke said it has been an honor to serve the City. He further thanked the City Council and staff for giving him the opportunity to serve the City. .---..--------------.....................-------.......... ......,.... ....... .."",. ,-" ,,,-. ."" ,,,,., .......". ..""'....--.---.--..--.......-.---...----.--.-------....._-,..,._-"""".......", @""""Q""""MM"'.,.,""".,"""ENT""""".,"""""S""".,"B"""y."QtTy'@""""'Q""""VN""""""""'cm"""""""""""cm"""""'"""""""""A"""'D"""":M"""""'I""NI""""""'S"""TRA"""""""""""'T""""Q"""'iR"""",:,'&;"""",:U",.,""EP""""""'AR"""""""":r"""'m""""""""'NT""""'"""""HE"""""""'AD""""""",.,.S"'" <,:::":,,:,9,,:),).,.,,..,:)i:,',,:(:.,.,,:.,},.,: City Administrator Hedges said that the Administrative Intern has compiled information on the Millennium and he suggested that the members of the Millennium Committee meet to discuss the information. He noted that the Administrative Intern would contact Mayor Awada and Counci1member Masin to schedule a meeting. Counci1member Masin said that she attended the DCEDP luncheon with the Shanghai delegation and was impressed with the representatives who spoke from NCS and Skyline Displays. She further said that an Intergenerational meeting was held on April 8 and a follow up meeting will be held on May 4 to review the results of the April 8 meeting. Counci1member Bakken stated that at the last NLC conference he came across a software package called Faces that he recommended to the Police Chief. Police Chief Kent Therkelsen said that the Police Department has evaluated the software and it is much more economical and user-friendly than other similar packages. He noted that the software aids in the success of crime fighting. CENSUS 2000 UPDATF/COMMUNITY CENTER REFERENDUM UPDATE City Administrator Hedges provided an update on the return rates by Census tracts. He said that a spedal edition of the Experience Eagan newsletter would contain information about the bond referendum. He stated that the newsletter is a fact piece and added that informational meetings will be held on May 9 and 11. Counci1member Blomquist questioned what Development District #3 meant on the ballot. Finance Director Van Overbeke stated that the bond attorney requires that the ballot state that expenditures can only be made within this development district. Counci1member Blomquist questioned if the square footages of each area of the community center could be identified in the newsletter. Communications Coordinator Joanna Foote stated that it had been suggested that the square footage of the banquet facility and seating capacity be identified; however, it was determined that listing the other square footages would be confusing. Councilmember Masin said it might be helpful to develop a schedule identifying how the City Council will handle subsequent decisions should the referendum be approved. City Administrator Hedges said that the process would be outlined and a timeframe would also be developed for Council's review. EAGAN CITY COUNCIL MEETING :MINUTES; APRIL 18, 2000 PAGE 3 00119 JiQI~J.l.::~G.~NII A. Personnel Items Item 1. It was recommended to approve the hiring of Brian Boufford, Mindy Picka, Trevor Flor, Valerie Breitbarth, Sara Kilby, Ryan Palacio, Stephanie Lawrence, Allison Bulger, Kelsey Campion, Melissa Sportelli and Sara Towle as seasonal lifeguards for Cascade Bay. Item 2. It was recommended to approve the hiring of Katie Lineer as a seasonal substitute lifeguard for Cascade Bay. Item 3. It was recommended to approve the hiring of Amy Renick, Tom Poulos, Amber Stevenson, Heidi Borgwardt, Taylor Arenson, Tim Oberle, Nick Novotny and Eric Warner as seasonal guest services workers for Cascade Bay. Item 4. It was recommended to approve the hiring of Sean Fjelstad, Brandon Burger, Matt Casey and Candice Courtright as seasonal concessionaires for Cascade Bay. Item 5. It was recommended to approve the hiring of Mike Sowers as a seasonal tree inspector. Item 6. It was recommended to approve the hiring of William Sawyer as a seasonal horticultural spedalist. Item 7. It was recommended to approve the hiring of Brian Fedde as a seasonal park attendant. Item 8. It was recommended to approve the hiring of Leroy Rother as a part-time seasonal park maintenance worker. Item 9. It was recommended to approve the hiring of Kellee Kattleman, Erin Severson and Meghan Doherty as part-time seasonal concessions workers. Item 10. It was recommended to approve the hiring of Andrew Beecher, Lucas Behnke, Julie Russomano and Crystal Stevenson as part-time concessions workers at Northview. Item 11. It was recommended to approve the retirement of George Kasat, a patrol officer who has served with the Eagan Police Department for 29 years. Item 12. It was recommended to approve the hiring of Carolyn Petruga as a part-time Receptionist for the Police Department. Item 13. It was recommended to approve the hiring of Hugh Curry as a Police Officer. Item 14. It was recommended to approve the appointment of Assistant Director of Finance Tom Pepper as Acting Director of Finance effective with the resignation of the current Director of Finance, Gene Van Overbeke. Item 15. It was recommended to approve the 2000-2001 collective bargaining agreement with the Police Collective Bargaining Unit. B. Consider ARC recommendation regarding multi-family residential sound insulation. It was recommended to approve the Airport Relations Commission recommendation that individual communities may allocate Metropolitan Airports Commission Part 150 sound insulation funds to insulate multi-family dwellings as long as the multi-family units are not counted when apportioning residential sound insulation funds to each community. EAGAN CITY COUNCIL MEETING MINUTES; APRIL 18, 2000 PAGE 4 00120 C. Receive petition/ order public hearing - easement vacation (Canterbury Forest). It was recommended to receive the petition to vacate public drainage and utility easements and schedule a public hearing to be held on May 16, 2000. D. Contract 00-08, approve plan/authorize ad for bids (Chapel Hill Baptist Church - Utility Improvements. It was recommended to approve the plans for Contract 00-08 (Chapel Hill Baptist Church - Utility Improvements) and authorize the advertisement for a bid opening to be held at 11:00 a.m. on Thursday, May 11, 2000. E. Project 792, receive feasibility report/ authorize plans and specifications/ approve County Signal Agreement (Lexington Ave. &. Duckwood Dr. - Traffic Signalization). It was recommended to receive the draft feasibility report for Project 792 (Duckwood Drive and Lexington Avenue - Traffic Signalization), authorize the preparation of detailed final plans and specifications, approve a Traffic Signal Agreement with Dakota County Highway Department and authorize the Mayor and City Oerk to execute all related documents. F. Lease Agreement with LA. Management for an apartment at the Wescott Townhomes. It was recommended to approve a lease between the City of Eagan and J.A. Management for the police substation at the Wescott Townhomes that would become effective on May 1, 2000. G. Resolution, Arbor Day, May 6,2000. It was recommended to approve the Arbor Day Resolution 00-30 setting Saturday, May 6 as Arbor Day and May, 2000 as Arbor Month in the City of Eagan. H. License renewals for the year 2000. It was recommended to approve the commercial fertilizer license renewal and the tobacco license renewals for the year 2000. I. Amend City of Eagan Fee Schedule. It was recommended to amend the 2000 Fee Schedule to accommodate the new $60 per hour rate for the newly created Assistant City Engineer position. J. Final Subdivision for Goetz First Addition, Daniel Goetz. It was recommended to approve a Final Subdivision entitled the "Goetz First Addition" located south of Deerwood Drive and east of Denmark Avenue in the southwest % of Section 22. K. Final Subdivision for Murphy Farm 3rd Addition, Ray Miller. It was recommended to approve a Final Subdivision entitled the "Murphy Farms 3rd Addition" located north of Murphy Parkway and east of Donegal Way in the northwest % of Section 21. L. Final Plat and Final Planned Development for Gatewoods Addition, Welsh Companies, LLC. It was recommended to approve a Final Planned Development to allow a 45,110 square foot office building upon a 1.9 acre site located north of Town Centre Drive and west of O'Leary Lane upon property currently platted as Outlot C, Town Centre 100 Thirteenth Addition (within the NE V4 of Section 15) and a Final Plat (Gatewood's Addition) establishing 1.9 and 3.2 acre lots upon property currently platted as Outlots B and C, Town Centre 100 Thirteenth Addition. M. Project 673R. approve assessment Settlement Agreement (Red Pine Lane - Jim's Equipment Service, Ine. It was recommended to approve the assessment settlement agreement with Jim's Equipment Services, Ine., for Project 673R (Red Pine Lane - Streets and Utilities) and authorize the Mayor and City Clerk to execute all related agreements. N. Acceptance of a $25,000 Local Collaborative Time Study Grant (LTCS). It was recommended to approve acceptance of $25,000 to help pay start-up costs and future programs at the Wescott Townhomes. O. Project 790, receive petition/ authorize feasibility report (Central Park Way - Streets and Utilities). It was recommended to receive a petition from Duke Weeks Realty and authorize the preparation of a feasibility report for Project 790 (Central Park Way - Streets and Utilities) by SRF Consulting Group, Inc. EAGAN CITY COUNCIL MEETING WNUTES; APRIL 18, 2000 PAGES 00121 Counci1member Blomquist commented on Personnel Item 11, retirement of patrol officer George Kasat, and thanked him for his service to the City. City Administrator Hedges added that he has been a tremendous asset to the community. Counci1member Bakken moved, Counci1member Blomquist seconded a motion to approve the Consent Agenda. Aye: 4 Nay: 0 l.mQ.::.~g$. VACATE PUBLIC DRAINGE AND UTILITY EASEMENT (GARDENWOOD PONDS 4TH ADDITION - LOT 15, BLOCK 1) City Administrator Hedges provided an overview on this item. City Engineer Russ Matthys gave a staff report. Mayor Awada opened the public hearing to anyone wishing to speak. There being no one, she closed the public hearing. Counci1member Bakken moved, Counci1member Blomquist seconded a motion to approve the vacation of a portion of a public drainage and utility easement within Lot 15, Block 1, Gardenwood Ponds 4th Addition, and authorize the Mayor and City Clerk to execute all related documents. Aye: 4 Nay: 0 V ACATE PUBLIC DRAINAGE AND UTILITY EASEMENT (ROYAL OAKS ADDITION - LOTS 17-20, BLOCK 1) AND FINAL PLAT FOR ROYAL OAKS 2ND ADDITION, ROYAL OAKS REALTY City Administrator Hedges provided an overview on this item. City Engineer Russ Matthys gave a staff report. Mayor Awada opened the public hearing to anyone wishing to speak. There being no one, she closed the public hearing. Counci1member Bakken moved, Mayor Awada seconded a motion to approve the vacation of public drainage and utility easements within Lots 17-20, Block 1, Royal Oaks, and authorize the Mayor and City Clerk to execute all related documents. Aye: 4 Nay: 0 Counci1member Bakken moved, Mayor Awada seconded a motion to approve a Final Plat (Royal Oaks 2nd Addition) consisting of three lots on 1.73 acres in the NE 1/4 of Section 14. Aye: 4 Nay: o .-.-............-.....-.-.-.-.-...-.-.-.-.-.-.......-.-...-...-...........'.. O.."t..':O....""B.'..U....'S..'I..NE..'....'S....S..' . ... . . ....... . .. .. .. . . . ... .. ::.:: :::::.,,:::..,:: :.:;~:~.." :.:=:. .::. :::.:. :.~..:;.:::::.~." - .::,::.:;:.:." PROJECT 656R, AUTHORIZE PRELIMINARY ENGINEERINGfIRAFFIC STUDY AND FEASmILITY REPORT (CEDARV ALE AREAfVILLAGE PLAZA - ACCESS IMPROVEMENTS) City Administrator Hedges provided an overview on this item. Counci1member Masin moved, Counci1member Bakken seconded a motion to authorize the preparation of a Feasibility Report and Traffic Engineering Study for Project 656R (Cedarvale Area/Village Plaza - Access Modifications) by SRF Consulting, Ine. Aye: 4 Nay: 0 EAGAN CITY COUNCIL MEETING MINUTES; APRIL 18, 2000 PAGE 6 00122 IJ~~fii$.J.II$.$. RESOLUTION DETACHMENT/ANNEXATION - GONYEA DEVELOPMENT (ORCHARD HEIGHTS ADDITION) City Administrator Hedges provided an overview on this item. Planner Dudziak gave a staff report. Counci1member Bakken moved, Counci1member Blomquist seconded a motion to approve a resolution approving the concurrent detachment from Inver Grove Heights and annexation to Eagan of 00- 2 8 approximately 0.46 acres of land located south of Highway 55. Aye: 4 Nay: 0 PRELIMINARY SUBDIVISION - GENE & BRENDA PFEIFER (PFEIFER ADDITION) City Administrator Hedges provided an overview on this item. Planner Dudziak gave a staff report. Counci1member Bakken moved, Mayor Awada seconded a motion to approve a Preliminary Subdivision to create two single-family lots, on 1.05 acres at 4580 Oak Pond Road in SE 1/4 of Section 26 subject to the following conditions: 1. The developer shall comply with these standard conditions of plat approval as adopted by Council on February 3,1993: Bl 2. The property shall be platted. 3. The grading on Lot 2 shall maintain the proper overflow drainage from an existing wetland southeast of the development to an existing catch basin in the boulevard of Lot 2 near Oak Pond Road. 4. Public drainage & utility easement shall be dedicated over the drainage overflow swale to be maintained across Lot 2. 5. Prior to final subdivision approval, the existing house on Lot 1 shall be connected to the City utility system, both munidpal water and sanitary sewer, and the existing well and septic system shall be abandoned in accordance with state standards. 6. Cash dedication in lieu of on-site water quality ponding is required. The dedication amount will be calculated at the time of final subdivision and is based on the area and impervious characteristics of developed lots. 7. An Individual Lot Tree Preservation Plan will be required at the time of building permit application for Lot 2. The Plan must fulfill all the requirements of the Tree Preservation Ordinance including grading limits, methods to protect trees intended to be preserved (i.e. tree protection fencing placed one foot per one inch diameter of each tree to be preserved, and the species, size and location of any required replacement trees.) 8. Parks and trails dedications will be required for Lot 2 and should be fulfilled through a cash dedication payable prior to release of the final plat for recording at the rates in effect at that time. Aye: 4 Nay: 0 EAGAN CITY COUNCIL MEETING MINUTES; APRIL 18, 2000 PAGE 7 00123 PRELIMINARY SUBDIVISION (SLUMBERLAND ADDITION) e.M. ARCHITECTURE, 1Ne. City Administrator Hedges provided an overview on this item. Planner Dudziak gave a staff report. Counci1member Bakken moved, Mayor Awada seconded a motion to approve a Preliminary Subdivision to create two lots on 6.7 acres located on Northwood Parkway north of Byerly's and south of The Home Depot in the SE % of Section 10, subject to the following conditions: 1. The developer shall comply with these standard conditions of plat approval as adopted by Council on February 3,1993: AI, Bl 2. The property shall be platted. 3. As-built record plan drawings of the storm sewer system across Lot 2, in accordance with City engineering standards, shall be provided prior to final plat approval for this subdivision. 4. Public drainage & utility easement shall be dedicated on the final plat over that portion of the development's storm sewer system across Lot 2 that provides drainage for both lots. 5. A revised landscape plan shall be submitted for staff review and approval prior to final subdivision approval that includes some evergreen and dectduous trees with the shrub beds along Northwood Parkway to provide height variety and better screening of the parking lot. On the east side of Lot 2, the proposed landscaping shall be shifted to outside of the parking lot and staff suggests the use of an evergreen shrub in this location to provide year around screening of the parking lot. Counci1member Masin said she had voted against the original PD Amendment because she preferred the full service hotel on this site. She further said she would not support this request. A vote was taken on the motion. Aye: 3 Nay: 1 (Councilmember Masin opposed) ............................................................................ A.bMtN1SXt{Al1Vfi::A.GENOi4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............................................................................ CLEAN-UPfFIX-UP DAY City Administrator Hedges provided an overview on this item. Discussion occurred regarding a community clean-up day and the "Christmas in April" program. It was decided that more information would be needed with regard to the costs of each of the programs. Counci1member Blomquist said she would be interested in serving on a committee with other members of the public to plan this event. Mayor Awada stated that holding one of these events is a good idea; however, it would not be possible to hold it this May. She added that if Councilmembers Masin and Blomquist were interested in serving on the committee they could do so. Councilmember Blomquist suggested allowing the community to participate in the planning. Counci1member Masin suggested that the Recycling and Waste Reduction Advisory Commission be involved in the planning. Mayor Awada concurred that the commission could take on a leadership role. Counci1member Bakken agreed that Counci1members Masin and Blomquist should serve on the committee and proceed with meetings. He added that the Council could be apprised of the Recycling and Waste Reduction Advisory Commission's input following their next meeting. EAGAN CITY COUNCIL MEETING MINUTES; APRIL 18, 2000 PAGE 8 00124 LOCAL PRIMARYjREQUEST BY COUNCILMEMBER CARLSON Mayor Awada said she did not think it was possible for local government to hold a primary. Counci1member Blomquist said she did not think there would be enough time for staff to gather all the information necessary to consider this item at the April 25 special City Council meeting. She mentioned that there are currently two other groups who are working' on the review of election laws. She added that she would like to get more people involved in this discussion. City Administrator Hedges said that staff could obtain a copy of the state statute and the legal process by April 25. Counci1member Masin said that her main concern is that staff and the Council are already overburdened and added that this item should be discussed after the June 6 referendum. Councilmember Bakken said he did not see the need for a primary at the local level; however, simply getting copies of the state statute should not be a problem. Counci1member Masin stated that it would not be a big deal for staff to get the information; however, the issue should be addressed after June. Staff was directed to collect the appropriate information regarding a local primary for distribution to the City Council in the next Informative Memo. Counci1member Bakken added that Counci1member Carlson could address the issue at a future City Council meeting. IMPLEMENTATION SCHEDULE OF EMERGENCY PREVENTION WATER CONSERVATION PLAN (HIGH PRESSURE ZONE) City Engineer Matthys provided an overview on this item. Mayor Awada moved, Councilmember Bakken seconded a motion to authorize the implementation of an Emergency Prevention Water Conservation Plan for the City's High Pressure Zone from May 1 to June 30, 2000. Aye: 4 Nay: 0 ..............................,............. iA".."I)....'J..'o.....:tJRN'........"'M""..EN1)....'...... ... ..." ::" : ': ::-.: :. <::. ~ :: ~ . .:" ": ~ .' : .: :.: ::: :;: ................. .................................................................... The meeting adjourned at 7:50 p.m. MLK APRIL 18, 2000 Date ~ -xarJo City Clerk If you need these minutes in an alternative form such as large print, Braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (651) 681-4600, (TOO phone: (651) 454-8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance.