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03/04/1997 - City Council Regular 00067 MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota March 4,1997 A regular meeting of the Eagan City Council was held on Tuesday, March 4, 1997 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Egan and Councilmembers Wachter, Masin and Blomquist. Absent was Councilmember Awada. Also present were City Administrator Tom Hedges, Senior Planner Mike Ridley, Director of Public Works Tom Co/bert, and City Attorney Jim Sheldon. Mayor Egan announced that Councilmember Awada was absent because she gave birth to a baby girl on Monday. ~ City Administrator Hedges noted that there was a Special City Council meeting prior to this evening's regular City Council meeting to discuss Mighty Ducks grant consideration for a second sheet of ice. He also noted that an Executive Session was held following that meeting. Councilmember Wachter moved, Councilmember Masin seconded a motion to adopt the agenda as presented. Aye: 4 Nay: 0 ~AP~~ Councilmember Blomquist moved, Mayor Egan seconded a motion to approve the minutes as presented. Aye: 4 Nay: 0 ~~ FIRE DEPARTMENT - SELECTION OF ARCHITECT FOR FIRE ADMINISTRATION BUILDING PROJECT City Administrator Hedges provided an overview on this item. Councilmember Wachter stated that everyone involved in the interview process agreed with the selection of BKPV as the architectural firm for the project. Councilmember Wachter moved, Councilmember Blomquist seconded a motion to approve BKPV to provide architectural services for a new fire administration, training and ambulance facility. Aye: 4 Nay: o ~ In regard to Item A, Personnel Items. Councilmember Blomquist stated she wanted to abstain from voting on these items until further information regarding the personnel decisions is known. She mentioned that review of the Parks and Recreation Department budget will be undertaken and she would like to see what information that study produces before approving more personnel. /n regard to Item B, Project 707. Receive petition/determine financial obligations (Signal - TH 149 & Lone Oak Pkwy.). Director of Public Works Colbert recommended the City Council approve Option D and stated that representatives from the United States Postal Service (USPS), were agreeable to the USPS financing 100% of the cost of the signal system. Councilmembers agreed Option D was the most acceptable option. 0006B EAGAN CITY COUNCIL MEETING MINUTES; MARCH 4,1997 PAGE 2 In regard to Item H, Amendment to Massage Therapy Ordinance/approve resolution. Mayor Egan asked why the fee was stricken in the proposed ordinance amendment. City Attorney Sheldon stated that the fee would be approved annually as part of the City's Fee Schedule. In regard to Item P, Project 713. Receive feasibility report/order public hearing (Denmark Ave.. Ct.. Trail. Kolstad. Timbershore Lanes), Councilmember Blomquist stated that she was concerned that only 13 people attended the informational meeting. She said she hopes residents do not feel discouraged or feel as if they have no ability to change their assessment. She questioned if the informational meetings were a waste of time because of the low turnout. Director of Public Works Colbert indicated that 260 notices were sent out and usually there is about 40% turnout. Council member Wachter said that was the first meeting with low turnout and he suggested waiting to see what the turnout is at the next couple of informational meetings before deciding if they should be eliminated. A. Personnel Items (Councilmember Blomquist abstained on voting on the Personnel Items.) Item 1. It was recommended to approve the hiring of Chadd Benson as Assistant Manager for the Civic Arena. Item 2. It was recommended to approve the hiring of Jessica Shefchik as a temporary part-time Recycling Intern. Item 3. It was recommended to approve the hiring of Doris Marona-Fuhrman as a part-time Dispatcher in the Police Department. Item 4. It was recommended to approve the hiring of Amanda Helebrant as a part-time seasonal Skating Aide at the Civic Arena. Item 5. It was recommended to approve the hiring of John Ferm as a Forestry/Park Maintenance Worker. B. Project 707. Receive petition/determine financial obligations (Signal - TH 149 & Lone Oak Pkwy.) It was recommended to receive a petition from the United States Postal Service (USPS) for signalization of TH 149 at Lone Oak Parkway and determine the appropriate financial obligation (Option D) in preparation the feasibility report and development contract agreement. C. Contract 95-04 Approve change order #3 (Deerwood Add - Utilities). It was recommended to approve Change Order #3 to Contract 95-04 (Deerwood Addition - Utilities) and authorize the Mayor and City Clerk to execute all related documents. D. Vacate Drainage and utility easement. receive petition/order public hearing (Lots 1 & 2. Block 1. Eagandale Center Ind Park #9). It was recommended to receive a petition to vacate a common lot line drainage and utility easement over Lots 1 & 2, Block 1, Eagandale Center Industrial Park #9, and schedule a public hearing to be held on April 1, 1997. E. Final Planned Development and final subdivision. ESA Inc.. Norwest 3rd Addition and license agreement for access to Sherman Court across City property. It was recommended to approve a Final Planned Development to allow a three story hotel 6n 2.85 acres (proposed Lot 1, Block 1, Norwest 3rd Addition) I 97.16 00069 EAGAN CITY COUNCIL MEETING MINUTES; MARCH 4, 1997 PAGE 3 F. Recommendation. Economic Development Commission representative to the Eagan Convention and Visitors Bureau Board. It was recommended to appoint Mark Reimer to be the Economic Development Commission representative to the Convention and Visitor's Bureau Board of Directors and appoint Ron Voracek as the alternate member. G. Proclamation. Proclaiming March 2 - 9. 1997 as Volunteers of America Week. It was recommended 97.17 ' to proclaim March 2 - 9, 1997 as Volunteers of America Week. H. Amendment to Massage Therapy Ordinance/approve resolution. It was recommended to approve a 97.18 . resolution amending massage therapy ordinance to provide for administrative review of applications by the Police Chief. I. Release Temporary street easement. Centex Vermillion Add. It was recommended to approve a release and termination of temporary turn-around street easement within the Centex Vermillion Addition and authorize the Mayor and City Clerk to execute all related documents. J. Contract 95-04. Approve final payment (Deerwood Add. - Utilities). It was recommended to approve the 5th and final payment for Contract 95-04 (Deerwood Townhome Utility Extensions) in the amount of $8,364.48 to Northdale Construction Company, Inc., and authorize perpetual City maintenance subject to warranty provisions. K. Contract 95-03. Approve final payment (Red Pine Lane - Streets & Utilities). It was recommended to authorize the 7th and final payment in the amount of $8,486 to Max Steininger, Inc., for Contract 95-03 (TH 3/Red Pine Lane - Street & Utilities) and accept for perpetual maintenance subject to warranty provisions. L. Project 692. Receive amendment to feasibility report/order new public hearing (Old Sibley Hwy. - Streets & Utilities). It was recommended to receive an amendment to the feasibility report for Project 692 (Old Sibley Highway - Streets & Utilities) and order a new public hearing to be held on April 1, 1997. M. Amendment to Comprehensive Trails Plan/set public hearing. It was recommended to set a public hearing date for April 1, 1997 for the consideration of amending the Master Trails Plan to include a trail- sidewalk on Denmark Drive from Lone Oak to Northwood Drive. N. 1997 License Paintball Sport facility- The Adventure Zone. formerly Splatball Indoor. 3820 Sibley Memorial Highway. It was recommended to approve a paintball sport facility license for The Adventure Zone (formerly Splatballlndoor) located at 3820 Sibley Memorial Highway. O. Wine and Beer License. John Hardy's Bar-B-Q (formerly Q Burger). 1428 Yankee Doodle Road. It was recommended to approve a wine and beer license for John Hardy's Bar-B-Q (formerly Q Burger) located at 1428 Yankee Doodle Road. P. Project 713. Receive feasibility report/order public hearing (Denmark Ave.. Ct.. Trail. Kolstad. Timbershore Lanes). It was recommended to receive the feasibility report for Project 713 (Denmark Avenue, Court, Trail; Kolstad & Timbershore Lanes - Street Rehabilitation) and schedule a public hearing to be held on April 1, 1997. Q. Approve mini-grant. DNR Division of Forestry. It was recommended to approve a mini-grant with the Department of Natural Resources - Division of Forestry in the amount of $1,000 and authorize staff to execute the grant agreements. 000'70 EAGAN CITY COUNCIL MEETING MINUTES; MARCH 4,1997 PAGE 4 R. Vacate Drainage & utility easements. receive petition/order public hearing (Eagandale Center Industrial Park #4). It was recommended to receive a petition to vacate drainage and utility easements as described within Eagandale Center Industrial Park #4 and schedule a public hearing to be held on April 1, 1997. S. Vacate Drainage & utility easements. receive petition/order public hearing (Outlot A Eagan Metro Center 2nd Add.). It was recommended to receive a petition to vacate drainage and utility easements over Outlot A, Eagan Metro Center 2nd Addition, and schedule a public hearing to be held on April 1, 1997. T. Vacate Drainage & utility easements. receive petition/order publiC hearing (Lot 1. Block 1 Eagan Promenade 2nd Add.). It was recommended to receive a petition to vacate drainage and utility easements as described within Lot 1, Block 1, Eagan Promenade 2nd Addition, and schedule a public hearing to be held on April 1, 1997. U. Resolution Supporting exemption of local transportation improvements from state noise standards. It 97.19 was recommended to approve a resolution supporting the exemption of local transportation improvements from State noise standards and authorize the Mayor and City Clerk to execute all related documents. Councilmember Wachter moved, Councilmember Masin seconded a motion to approve the consent agenda. Aye: 4 Nay: 0 EARL DOH LING CONDEMNATION SETTLEMENT City Attorney Sheldon stated that the Earl Dohling condemnation action that was pending was resolved and a settlement was reached in the amount of $12,007. Council member Blomquist moved, Councilmember Wachter seconded a motion to approve the settlement for Earl Dohling in the amount of $12,007. Aye: 4 Nay: 0 PUBLIC ACCESS VOLUNTEER AWARDS City Administrator Hedges said that the Burnsville/Eagan Telecommunications Commission will be hosting the Public Access Appreciation Awards Banquet. He further said they would like to invite the Mayor and City Council to attend and would like one of them to present the awards. Mayor Egan stated that he would be attending. PARKS & RECREATION DEPARTMENT BUDGET REVIEW Councilmember Blomquist referenced the summary provided by Finance Director VanOverbeke in response to questions raised about the check register at the February 18 City Council meeting. She said that it was acceptable to pay for the food expenditures as long as the Council has agreed to review the Parks and Recreation budget. She suggested reviewing the budget quarterly in order to track expenses. Councilmember Blomquist moved, Councilmember Wachter seconded a motion approve the quarterly review of the Parks and Recreation Department budget. Councilmember Masin stated that since a monthly budget is provided for the City Council's review it would not be necessary for staff to complete a quarterly review and suggested that Councilmember Blomquist add the three monthly budgets together to achieve the same result. A vote was taken on the motion. Aye: 3 Nay: 1 (Councilmember Masin opposed) 00071 EAGAN CITY COUNCIL MEETING MINUTES; MARCH 4,1997 PAGE 5 ~ VACATE DRAINAGE & UTILITY EASEMENTS, LOT 17, BLOCK 2, SUNCLIFF 5TH ADD. City Administrator Hedges provided an overview on this item. Director of Public Works Colbert gave a staff report. Mayor Egan opened the public hearing to anyone wishing to speak. There being no one wishing to speak, Mayor Egan turned the discussion back to the Council. Councilmember Wachter asked why a home was allowed to be constructed on an underlying easement. Colbert explained how this occurred. Councilmember Wachter suggested that staff should determine if there are other similar situations in the Suncliff development. Council member Wachter moved, Councilmember Blomquist seconded a motion to direct staff to research all similar situations within the Suncliff development. Aye: 4 Nay: 0 Councilmember Wachter moved, Councilmember Masin seconded a motion to close the public hearing and approve the vacation of drainage and utility easements as described over Lot 17, Block 2, SunCliff 5th Addition and authorize the Mayor and City Clerk to execute all related documents. Aye: 4 Nay: 0 VACATE DRAINAGE & UTILITY EASEMENTS, LOTS 1 & 2, BLOCK 3, EAGANDALE CORPORATE CENTER City Administrator Hedges provided an overview on this item. Director of Public Works Colbert gave a staff report. Mayor Egan opened the public hearing to anyone wishing to speak. There being no one wishing to speak, Mayor Egan turned the discussion back to the Council. Councilmember Blomquist moved, Councilmember Masin seconded a motion to close the public hearing and approve the vacation of a drainage and utility easement as described and authorize the Mayor and City Clerk to execute all related documents. Aye: 4 Nay: 0 PROJECT 718, DEERWOOD RESERVOIR (TRUNK WATERMAIN) City Administrator Hedges provided an overview on this item. Director of Public Works Colbert gave a staff report. He noted that Leo Murphy had requested his letter of objection, submitted under Project 682, be re-entered into the record under this project. Mark Hanson, of Bonestroo, Rosene, Anderlik & Associates, Inc., discussed the details of Project 718 including, the proposed assessments and the project costs. Council member Wachter raised questions regarding assessments to various parcels of property. Colbert provided clarification. Councilmember Blomquist asked if Mr. Murphy's request for assessment deferral would need to be acknowledged since she had heard his property may be sold. Colbert stated that Mr. Murphy wants to keep his options open in the event that the sale of his property does not occur. Mayor Egan opened the publiC hearing to anyone wishing to speak. There being no one wishing to speak, Mayor Egan turned the discussion back to the Council. Council member Wachter moved, Councilmember Masin seconded a motion to close the public hearing and approve Project 718, Deerwood Reservoir - Trunk Watermain. Aye: 4 Nay: 0 00072 EAGAN CITY COUNCIL MEETING MINUTES; MARCH 4,1997 PAGE 6 ~ REPORT BY EAGAN LIONS CLUB REGARDING FOURTH OF JULY CELEBRATION City Administrator Hedges provided an overview on this item. He discussed the obstacles the Lion's Club has encountered in trying to locate a central site for all the Fourth of July events. Jerry Marko, representing the Lion's Club, stated their organization has been part of the July 4th celebration for 25 years and the past two years they have experienced problems because there has not been a suitable location for all the events to be held in one area. He said that it is expensive for their club to pay the cost of the fireworks without the revenue that the other events help generate. He also said that it is too late in the year to plan a parade for July. He stated that they would like to work with the City for the remainder of this year to find a suitable location for next year's July 4th celebration. Mayor Egan commended the Lion's Club for the time and effort they have put forth to make the celebration possible and successful in the past. He stated the Council is committed to working with the Lion's Club to find a suitable location. Mr. Marko commended Ann Carlon and the Eagan Convention and Visitors Bureau for helping with the events. Mayor Egan suggested the possibility of closing Cedarvale Boulevard or holding the events at the Promenade. Councilmember Masin asked if it would be possible, even though it is late in the year, to coordinate a parade by contacting local people to participate and using the same route as last year. Mr. Marko stated that the parade costs between $4,000 and $5.000 and they would have no suitable location to hold their functions to raise the necessary money. Councilmember Masin suggested asking the community to participate in the cost of the July 4th celebration. Mr. Marko stated that the merchants in the Cedarvale area were very helpful in accommodating the July 4th events. He added that it would be difficult to get a carnival at this late date. He also added that people were unhappy with the fireworks last year because they could see them but not hear them from the Cedarvale area. Councilmember Wachter said there is no logical place in Eagan to hold the fireworks because so much of the land is developed. Mayor Egan and Councilmember Masin suggested optional locations. Discussion continued regarding the logistics. Police Chief Geagan said that the problem with holding the fireworks at a certain location is that there needs to be approximately 3,000 parking spots to accommodate all the people and moving large groups of people in and out of the area creates problems too. He also said that since the City purchases the fireworks it is liable for any problems that occur as a result. Pat Thomas, owner of Eagan Floral, presented petitions with over 200 signatures of people who want to keep the July 4th celebration in Eagan. She said this has been a tradition and a suitable location should be found in the City. She mentioned that there is a possibility of obtaining a carnival for this year. Councilmember Blomquist stated that the City should not fund the fireworks by using property tax dollars. She said that the money needs to be collected from other sources. She suggested new organizations should get involved with the July 4th events. Mr. Marko explained that his organization gives back to the community, but since there is no central location for all the events their funding mechanism is lost. John Willenburg, member of the Knights of Columbus, commented that this is more than a celebration. He said it also serves as a fundraiser for groups to earn money and then give away to worthwhile organizations. He provided examples of what their organization does with the money they earn. He felt that taxpayers' money is being well spent to put on this event. City Administrator Hedges explained EAGAN CITY COUNCIL MEETING MINUTES; MARCH 4,1997 PAGE 7 00073 that the City pays about $8,000 in overtime for police, fire, and other City personnel to help staff the events. Mr. Willenburg stated that the July 4th celebration needs to have fireworks. Mayor Egan concurred with him and added that the budget spent today for fireworks is in line with the budget from five years ago because today there is a relatively larger budget to work with. He said the City should provide money to help contribute to the cost of the fireworks. There was further discussion regarding a possible location for the events. Joan Thomas, a resident of Eagan, stated that the community organizations need to be supported and feels the public would support continuing the July 4th events. Ann Carlon, Eagan Convention and Visitors Bureau, noted that the citizens want to see something for July 4th. She said that a portion of the five percent of the total lodging tax reimbursed to the City could be used to fund the fireworks. She further stated that the amount given to the City is between $15,000 and $18,000 and requested the City Council provide direction on funding and finding a suitable location. Mr. Marko stated the Lion's Club would be happy to be involved with the celebration if a location is found. City Administrator Hedges stated thatthe City did approve $10,000 for fireworks in the 1997 budget and City personnel would be participating in the same capacity as last year unless directed otherwise by the City Council. He said if the Lion's Club does not carry the event a determination needs to be made as to who will coordinate and carry the event. He asked if the Council wanted to provide direction. Councilmember Blomquist reiterated that it is not appropriate to use taxpayers' money to fund the fireworks, but funding from the lodging tax would be appropriate. Hedges noted that money from the lodging tax could be used. Mayor Egan stated that a location for the events has been sought for a long time. Councilmember Wachter added that if the Promenade site is chosen it would be necessary to check with the FAA because of the proximity to the flight pattern. Councilmember Blomquist mentioned locating the carnival and vendors at Vince Kennedy's property. She suggested fundraising efforts be undertaken to seek contributions from the community. The City Council reaffirmed its commitment to fund the fireworks and provide other support for a celebration if the community is able to locate a site and coordinate the event. ~ CONTRACT 97-05, RECEIVE BIDS/AWARD CONTRACT (OEERWOOD RESERVOIR - TRUNK WATERMAIN) City Administrator Hedges provided an overview on this item. Director of Public Works Colbert gave a staff report. He suggested the Council include Alternate No. 1 in the award of contract. Councilmember Wachter moved, Councilmember Blomquist seconded a motion to receive the bids for Contract 97-05 (Deerwood Reservoir - Trunk Watermain) and award the contract, including Alternate No.1, to Widmer, Inc. and authorize the Mayor and City Clerk to execute all related documents. Aye: 4 Nay: 0 EAGAN CITY COUNCIL MEETING MINUTES; MARCH 4,1997 PAGE 8 00074 REZONING & VARIANCE. OAK HILLS CHURCH City Administrator Hedges provided an overview on this item. He said a letter was submitted by a resident requesting a continuance of this item to allow the neighbors to hold a neighborhood meeting. Mayor Egan asked the City Council if they felt the continuance should be granted. Councilmember Blomquist stated that there has been sufficient time for the neighbors to meet. City Councilmembers indicated they had not been contacted by any other residents regarding this issue. They agreed there was no reason to continue the item. It was determined that with regard to the 60 day timeframe the Council needed to take action at tonight's meeting. Senior Planner Ridley gave a staff report. Paul Page, landscape architect representing Oak Hills Church, stated that the site plan has been adjusted and they have addressed the concerns of the neighborhood. He further stated that significant landscaping has been added to maintain a buffer between the church and the neighbors. Rob Wood, 3470 Coachman Road, read a letter outlining his and his wife's concerns. He noted that the church has made a good faith effort to incorporate changes to address the neighbors' concerns. He said that he and his wife are concerned with the increased traffic and the traffic flow, the bright lighting of the parking lot, noise, the appearance of the building, the loss of the wetland area and the view of the pond and the ultimate affect it will have on the resale of their home. He felt the property should be developed as park land. He questioned the change in the zoning of the property. Mayor Egan clarified that the zoning is different than the Comprehensive Guide Plan designation. A resident of 2502 Coachman Road questioned whether Yankee Doodle Road would be widened and if the setback would be sufficient to accommodate the widening if the variance is granted. She also stated that she is concerned with the size of the church and volume of traffic. She said the DNR has not been contacted regarding the wetland. She added that she was also concerned that the building will be used more than two days a week. Art Malmquist, 3494 Coachman Road, asked for further clarification on the zoning and Comprehensive Guide Plan designations. He also had concerns regarding the size of the parking lot and building, gas pipeline, tree loss and significant lighting. Mr. Page addressed the concerns. Council member Masin asked if the DNR was concerned about the easements near the pond. Senior Planner Ridley stated that the proposed development will not encroach on the DNR's easement and there will be no impact on the DNR wetland. Councilmember Masin asked if there would be sufficient right- of-way available if Yankee Doodle Road were widened. Ridley stated that the church will dedicate 50 feet of right-of-way and the County would not need to acquire any additional right-of-way. Councilmember Wachter moved, Mayor Egan seconded a motion to approve a rezoning of 7.09 acres from A (Agricultural) to PF (Public Facilities) on property currently platted as Outlot A, Hampton Heights located at the southeast corner of Yankee Doodle Road and Coachman Road in the NE 1/4 of Section 16. Aye: 4 Nay: 0 Council member Masin said that the residents could approach the owners of the property to see if they would be interested in developing it for park purposes. Mayor Egan noted that the taxpayers spoke against publiC funds being expended for additional park land during the last park bond referendum. Councilmember Wachter moved, Councilmember Masin seconded a motion to approve a Variance to allow a 10 foot parking lot setback on property currently platted as Outlot A, Hampton Heights located at the southeast corner of Yankee Doodle Road and Coachman Road in the NE 1/4 of Section 16 subject to the following condition: EAGAN CITY COUNCIL MEETING MINUTES; MARCH 4,1997 PAGE 9 00075 1. Additional landscape plantings shall be provided along the north edge of the parking lot to provide solid screening. Aye: 4 Nay: 0 PLANNED DEVELOPMENT AMENDMENT - DERRICK INVESTMENT NO. 91 City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. Roger Derrick, of Derrick Investments, explained the rationale for requesting the removal of the 55 and over age restriction for ownership. He stated that the current five home buyers of this development have agreed to support removing the age restriction. He further stated that if they wait six months to make this request it may be more difficult as the number of home buyers increases. He said that if anyone of the home buyers opposes the change they would be unable to remove the age restriction. Councilmember Blomquist raised a concern expressed by a resident of the City that the units not be used as rental property. She asked if an arbitrary number could be designated for the age restriction. Mr. Derrick said that covenants are in place that prevent any homeowner from renting the units. Councilmember Masin added that she was not ready to remove the age restriction and feels it should be given more time. Councilmember Wachter concurred adding that sales may increase after the winter. Mayor Egan mentioned that it is costing the developer money to carry this project and they have made a good faith effort to try and sell the units to individuals 55 and over. Mr. Derrick stated that they have encountered resistance in the market and want to try and reach a wider audience. Jim Osland, 2997 Pilot Knob Road, commented that the original intent was not being met with this request. Council member Blomquist noted that she was agreeable with removing the age restriction as long as the units are not used as rental property. Councilmember Blomquist moved approval of a Planned Development Amendment to remove the age restriction. Her motion did not carry for lack of a second. Councilmember Wachter said that the applicant should try and sell the units for at least a year to the targeted age group. Mayor Egan concurred. Councilmember Wachter moved, Councilmember Masin seconded a motion to deny a Planned Development Amendment to remove the age restriction for residents of Timberwood Village, located at the southwest corner of Lone Oak Road and Pilot Knob Road in the NE 1/4 of Section 9. Aye: 3 Nay: 1 (Councilmember Blomquist opposed) Council member Blomquist asked if the applicant would be precluded from coming in for a year and requesting the removal of the age restriction. It was decided that the applicant would not have to wait a year before making another request. CONDITIONAL USE PERMIT & VARIANCE - SYNERGY CONSTRUCTION City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. Councilmember Wachter asked why the applicant wanted nine foot parking stalls instead of ten foot stalls. Chuck Youngquist, applicant, stated that the nine foot stalls fit in the area better since most of the parking will be for office staff and there will be limited turnover. 00076 EAGAN CITY COUNCIL MEETING MINUTES; MARCH 4, 1997 PAGE 10 Council member Wachter moved, Councilmember Blomquist seconded a motion to approve a Conditional Use Permit for outdoor storage of partially finished and finished product and vehicles consisting of utility vehicles, vans, pick-up trucks, and flat bed trucks, associated with a proposed metal fabricating operation for property located at 2280 Sibley Court (Lot 2, Block 1, S & W industrial Acres) in the southwest 1/4 of Section 19 subject to the following conditions: General Conditions 1. This Conditional Use Permit shall be recorded with Dakota County within 60 days of the date of approval and proof of its recording provided to the City. Parking 2. Parking stall width of nine feet is approved as shown on the Site Plan dated January 29, 1997. 3. The developer shall enter into a Proof of Parking Agreement with the City. Grading/Storm Drainage 4. The developer shall be responsible for obtaining all necessary regulatory agency permits to drain storm water runoff into MnDOT right-of-way. Water QualitylWetlands 5. The pond necessary to meet flood peak flow and volume control shall be excavated according to the City's detention pond design standards to provide some wet pond volume and pretreatment of storm water. A skimmer of acceptable design to the City shall be installed on the outlet. Tree Preservation 6. The developer shall install ten conifers, minimum six foot height with balled and burlapped root condition, as mitigation for tree removal in excess of allowable limits. 7. Tree Protective Measures (i.e. 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. Parks and Trails 8. Parks and trails dedication shall be fulfilled through a cash dedication. Aye: 4 Nay: 0 Councilmember Wachter moved, Mayor Egan seconded a motion to approve a variance to allow the height of the outdoor storage materials to exceed the height of the storage area enclosure. Aye: 4 Nay: 0 00 (}'77 EAGAN CITY COUNCIL MEETING MINUTES; MARCH 4, 1997 PAGE 11 CONDITIONAL USE PERMITS AND VARIANCE - HOOVESTOL, INC. City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. Wayne Hoovestol stated that the site meets the concerns being addressed in the Trucking Study that is being conducted now. Councilmember Blomquist moved, Councilmember Wachter seconded a motion to approve a Conditional Use Permit to allow outdoor storage of 50 trucks and/or trailers on Lot 4, Block 2, Eagandale Corporate Center in the SE 1/4 of Section 11 subject to the following conditions: 1. The exterior building materials shall conform to the City's Exterior Architectural Design Standards. 2. The developer shall revise the storm drainage plan to provide catch basin spacing and storm sewer pipe in accordance with the City standard of one catch basin and accompanying storm sewer per every 1.2 acres of drainage area. 3. The developer shall install a fire hydrant near the northeast corner of the proposed building to provide proper hydrant spacing for fire protection to the entire building. 4. All runoff from the site shall be directed to Pond EP-2.1 in accordance with the approved grading and utility plan for the Eagandale Corporate Center. 5. Mitigation for filling of the jurisdictional wetland within this parcel shall be carried out as per the wetland mitigation plan approved for Eagandale Corporate Center. Replacement of the wetland as per this plan must occur prior to or concurrent with the filling of the wetland. 6. The developer shall submit a photometric lighting plan indicating light levels at the property perimeter prior to issuance of a building permit. Aye: 4 Nay: 0 Councilmember Wachter moved, Councilmember Masin seconded a motion to approve a Conditional Use Permit to allow saleslleasing and service of trucks and trailers on Lot 4, Block 2, Eagandale Corporate Center in the SE 1/4 of Section 11 subject to the following conditions: 1. All repairs of vehicles must occur inside building. 2. Sales and service is only allowed for vehicles owned or leased by the property owner. No retail sales or service is allowed. Aye: 4 Nay: 0 Councilmember Blomquist moved, Councilmember Wachter seconded a motion to approve a Variance to Section 11.10, Subd. 29.C.1 to allow outdoor storage without an enclosure on Lot 4, Block 2, Eagandale Corporate Center in the SE 1/4 of Section 11. Aye: 4 Nay: 0 PRELIMINARY PLANNED DEVELOPMENT - HOMESTEAD VILLAGE, INC. City Administrator Hedges provided an overview on this item. Senior Planner Ridley gave a staff report. Paul Crabtree, representing Homestead Village, Inc., clarified the roof color of the hotel. He stated EAGAN CITY COUNCIL MEETING MINUTES; MARCH 4, 1997 PAGE 12 OO(t78 that they are requesting the City Council approve 136 units instead of 133 units since they do not need a third stairwell. He further stated that with the addition of three units, an additional four parking stalls will be required. He noted that the plan for the detached trash area did not show a five foot wide attached storage enclosure. He requested that the Council consider approval of the enclosure. Councilmember Masin asked if the hotel should have parking stalls wider than nine feet. Mr. Crabtree stated that nationwide the standard for parking stalls is nine feet and they feel that ten foot stalls would eliminate considerable landscape area. Mayor Egan asked what type of market the hotel would be reaching. Mr. Crabtree answered that they are marketing the hotel to a growing community with high-tech industries that attract professionals for extended stays. Mayor Egan commented that he felt the parking stall width would be sufficient to accommodate travelers who would be primarily staying for longer lengths of time. Councilmember Wachter moved, Councilmember Masin seconded a motion to approve a Preliminary Planned Development to construct a three story 136-unit extended stay hotel on 3.96 acres at the southeast corner of 1-35E and Lone Oak Road on property currently platted as Lots 1 and 2, Block 1, Eagandale Center Industrial Park No.9, located in the northeast 1/4 of Section 10 subject to the following conditions: General Conditions 1. This Preliminary Planned Development approves a three-story I 136-unit extended stay hotel. 2. The term of the Planned Development shall be five years. 3. A Preliminary Planned Development Agreement shall be executed which includes the following preliminary plans: * Site Plan * Signage Plan * Landscape Plan * Grading Plan * Utility Plan * Site Lighting Plan 4. The property shall be replatted as a single lot. Signage 5. One pylon sign and one monument sign are approved with this Planned Development in locations indicated on the Site Plan dated January 15, 1997, last revised January 29, 1997. 6. All signage shall satisfy City Sign Code requirements, including those for height, size and setbacks. 7. A detached trash enclosure is approved. EAGAN CITY COUNCIL MEETING MINUTES; MARCH 4, 1997 PAGE 13 00079 Parking 8. Parking stalls shall be no less than nine feet wide and there shall be a minimum of 153 parking stalls provided. Landscaping 9. The landscape plan shall be revised to provide additional spacing, more growth room for plant materials, and more snow storage space. The revisions and final landscape plan shall be subject to City staff review and approval. 10. To minimize the possibility of future disease transmission (oak wilt) through grafted root systems, Red Oaks along Interstate Drive shall be planted no closer to each other than 50 feet and shall be alternated with other tree species. 11. Proper soil preparation shall be performed prior to the installation of the eight Sugar Maple north of the proposed parking lot, or a more vigorous maple cultivator or a different species should be considered for this area. 12. All plant materials shall satisfy minimum size requirements specified in the City's landscape ordinance. Grading/Storm Drainage 13. Outflow from Pond DP-3.3 shall be restricted to one cubic foot per second as identified in the City Storm Water Management Plan so as not to overburden the existing storm sewer system. WetlandslWater Quality 14. Water quality mitigation obligations shall be met through on-site ponding. The pond design shall be modified such that the depth of the pond is no less than three feet. A skimmer of acceptable design to the City shall be installed on the outlet. Utilities 15. To eliminate disturbance of the Lone Oak Road street section, the developer shall construct all required hydrants from the existing stubbed water service at Denmark Avenue. Access/Street Design 16. The developer shall remove the southerly existing driveway apron onto Denmark Avenue. 17. A six-foot concrete walk built in accordance with City engineering and park standards shall be provided along the entire length of the development adjacent to Denmark Avenue. Easements/Rights of Way/Permits 18. Prior to issuance of a building permit, the developer shall be responsible for obtaining all necessary regulatory agency permits such as from Dakota County and from MnDOT for grading within the public right of way. 00080 EAGAN CITY COUNCIL MEETING MINUTES; MARCH 4,1997 PAGE 14 Airport Noise 19. Architectural designs and construction methods for buildings constructed within the development shall incorporate sound attenuation standards sufficient to achieve an interior sound level of 45 dBA. Parks and Recreation 20. The developer shall be responsible for parks and trails dedication as recommended by the Advisory Parks and Natural Resources Commission. Aye: 4 Nay: 0 Mayor Egan noted that the National League of Cities Annual Congressional Conference will be held this weekend. He stated that at the N.O.I.S.E. meeting they will be discussing the upcoming symposium to be held in Eagan this July. Councilmember Blomquist mentioned that the City Council should limit the number of conferences attended and designate certain members to attend specific conferences. Councilmember Wachter stated that many of the conferences have heavy agendas and Councilmembers usually split up and attend different sessions. Mayor Egan said that the decisions regarding what conferences to attend need to be made by each individual Councilmember. ~ Councilmember Wachter questioned the bill for the weather data. He asked what the service is used for and if the same information could be accessed via the Internet thus eliminating the cost for the service. Councilmember Masin mentioned that she attended the Youth Summit a couple of weeks ago. She also mentioned that she attended another meeting regarding youth today and a meeting has been scheduled for April. She said various high schools will be invited to participate to brainstorm for ideas regarding a teen center and after that another meeting will be scheduled inviting adults to attend to discuss a teen center. Mayor Egan commended the Eagan Girl's Hockey team for their performance and he also mentioned the celebration that was held for them. Council member Masin also noted that the Burnsville Midget hockey team will be participating in the state finals. Councilmember Blomquist commended the staff and the youth involved with the Encore Group. She questioned why the MVTA did not have a budget prepared. Councilmember Masin stated that the reason the budget was not approved was because the funding first needs to be approved by the cities. She said the budget figures were turned into the Metropolitan Council and the reason for the delay is because now the cities will be collecting the levy and giving it to the MVT A. City Administrator Hedges was directed to include the budget information in the Informative Memo. Councilmember Wachter commended the University of Minnesota Men's Basketball team on their Big Ten Championship title. . EAGAN CITY COUNCIL MEETING MINUTES; MARCH 4, 1997 PAGE 15 00081 ~ Councilmember Wachter moved, Mayor Egan seconded a motion to approve the check register dated February 27, 1997 in the amount of $1,306,977.26. Aye: 5 Nay: 0 ~ The meeting adjourned at 10:15 p.m. MLK March 4, 1997 Date (~J~ ~ .\. ..' ..4z- ., City Clerk If you need these minutes in an alternative form such as large print, braille, audio tape, etc., please contact the City of Eagan, 3830 Pilot Knob Road, Eagan, MN 55122, (612) 681-4600, (TDD phone: (612) 454- 8535). The City of Eagan is committed to the policy that all persons have equal access to its programs, seNices, activities, facilities and employment without regard to race, color, creed, religion, national origin, sex, disability, age, sexual orientation, marital status or status with regard to public assistance.