07/15/1997 - City Council Special
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MINUTES OF A SPECIAL MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
July 15, 1997
A special meeting of the Eagan City Council was held on Tuesday, July 15, 1997, at 5:00 p.m. in
the lunchroom of the Eagan Municipal Center building. Present were Mayor Egan, City Councilmembers Blomquist
Masin and Wachter. City Councilmember Awada arrived at approximately 6:00 p.m. Also present were Director of
Parks & Recreation Vraa, Chief of Police Geagan and City Administrator Hedges.
MUNICIPAL CENTER SITE DEVELOPMENT MASTER PLAN
City Administrator Hedges stated that a proposal was received and has been evaluated by staff
from Ingraham & Voss for developing a Master Plan for the development of the Municipal Center Campus. Director
of Parks & Recreation Vraa provided some review of the proposal.
City Councilmember Wachter raised several questions regarding the proposed cost, which were
addressed by the Director of Parks & Recreation. City Councilmember Blomquist asked questions about the
significance of the CAD System, as proposed by Bauer & Associates, and how that differs from the process
proposed by Ingraham & Voss. Director of Parks & Recreation Vraa stated that the CAD System allows for an easier
process in making design changes compared to the manual system utilized by Ingraham & Voss.
City Councilmember Masin asked about Mr. Ingraham's background. Director of Parks &
Recreation Vraa stated that he is familiar with the City of Eagan, having been an employee from 1979 to 1985.
Following his employment with the City, he was in various capacities as a Department Head for the City of
Bloomington. He is a Landscape Architect and worked as a Planner for Bloomington on the Mall of America Project.
After further discussion, City Council member Blomquist recommended that the firm of Ingraham &
Voss be selected to perform the Municipal Center site development master plan study. Mayor Egan stated that
according to the City Administrator's recommendation, this item can be placed on the Consent Agenda for the
regular City Council meeting, which is scheduled to follow this meeting. City Couniclmembers concurred with City
Councilmember Blomquist with the selection of Ingraham & Voss.
PROPOSED 1998 GENERAL FUND OPERATING BUDGET
City Administrator Hedges reviewed a memo that provides an explanation of the levy limit
constraints placed on the proposed Operating Budget. He further reviewed the timeframe which includes
preparation of the Operating Budget documents by Department Heads, submittal of the preliminary budget which is
due September 15 and the timeframe for the final budget hearings that will be held during December. City
Administrator Hedges stated that there are five (5) Tuesdays in September; under State law, the preliminary budget
and property tax levy must be submitted to the County prior to September 15. The City Council will need to make
these approvals at their September 2 meeting or consider rescheduling of the regular City Council meetings to
accommodate the time schedule for levy certification. City Council member Blomquist stated that she is not in favor
of changing the regular City Council meeting dates, suggesting that deviation from the first and third Tuesdays can
cause confusion for the public. Mayor Egan stated that he would consider changing one City Council meeting, if
necessary, to satisfy the levy certification requirements.
After further discussion, the City Administrator was directed to check with the State to determine if
the City can take the required levy certification and preliminary budget actions a day later than the State's required
certification date.
EXECUTIVE SESSION
Mayor Egan adjourned the special work session into executive session to meet with legal counsel
for the purpose of discussing the Country Joe vs. City of Eagan litigation. Present were all members of the City
Council, City Administrator, City Attorney and Cliff Greene and John Baker from the lawfirm of Gr ene & spe!.
July 15, 1997
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