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08/31/1971 - City Council Special MINUTES OF SPEGIAL MEETING OF BOARD OF SUPERVISORS TOWN OF. EA~GAli,~ DAKOTA COUNTY, MINNESOTA August 31, 1971 A special meeting of the Board of Supervisors, Town of Eagan, Dakota County, Minnesota, was held at the Eagan Town Hall, 3795 Pilot Knob Road, Eagan, Minnesota, on August 31, 1971, at which all members were present. At 7:30 P.M. Chairman Klein convened the hearing concerning special assessments for the acquisition of Cedar Grove Utility System including sewer and water systems. There were a large number of Cedar Grove residents at the hearing in response to the published and mailed notices to all property owners affected by the assessment.. It was noted that there would be a 2S-year assessment with an 8% interest rate on assessments with an average assessment per year over the 25 years of $108.28. The Town Attorney reviewed the background of the acquisition of the system and indicated that the total assessment against each residential lot would be $1304..00 as opposed to $1330.00 estimated in early 1971 at the original preliminary hearing. Questions were asked from the audience including why the change from a proposal in 1969 of approximately 25% to be paid frown the service rates when the assessment was estimated at $750.00 to the total amount currently proposed to be paid from special assessments in the amount of about $1300,00. It was indicated that in 1969 it was to the advantage of the Town to bring the Cedar Grove Utility facilities into the Town system because the present utilities system of the Town was very small at that time and the Cedar Grove utilities would add substantially to the overall system. Further, it was explained that revenue bonds are very difficult to sell at the current time, whereas they may have been easier to sell in 1969. Therefore, the full faith credit of the Town necessarily must be pledged for sale of bonds at the present time, There were numerous questions concerning the escrow policy of the FHA end VA anti it was indicated that it was the opinion of the FHA that an escrow sum should be withheld for the pending special assessment after the determination to acquire the system had been made and to enter into arbitra- tfoa. The possible credit for the acquisition of the old Cedar Grove plant by the MSB was further discussed. It was noted that Cedarvale Shopping Center and several other churches and commercial areas were also scheduled to be assessed for acquisition of a portion of the system. There were no direct objections from the audience with the exception of a letter from Roger Bernstein, 2990 Jade Lane, opposing the assessment proposal. There were numerous questions concerning the possible increase in value of the homes if the assessments were paid off, but it was indicated that there was no guarantee that such an increase would take place but that the net return in the event of sale would be more if the assessment were paid cif, The Board discussed the higher rates for comparable assessment pro- jects throughout the remainder of the Town at the present time; also, the fact that the Cedar Grove residents have had a municipal sewer and water system -aather than private wells and septic tanks over the years as some advantages that have accrued to the residents. The Chairman then closed the hearing and upoa motion by Supervisor Uselmann, seconded by Supervisor Rahn, it was RESOLVED that the assessment roll as presented be adopted and that the Clerk be authorized to certify the roll to the County Auditor. Mr. Bill Branch appeared and presented his recommendations as to applicants for jobs in the new positions in the Public Utilities Department. Upon motion by Supervisor Uselmann and seconded by Supervisor Rahn, it was -2- RESOLVED that the two applicants be, and they hereby are, approved as submitted by Bill Branch for employment by the Public Utility Department. Mrs. Janette Flogstad appeared with her application for a day care center at Mt. Calvary Lutheran Church. The Town Attorney indicated that the State of Minnesota Department of Public ~r~elfare had approved the application and the Board discussed crhether the applicant had met all regulations required including State Fire Marshal and the Public 4lelfare Department., Upon motion by Supervisor Uselmann, seconded by Supervisor Rahn, it was RESOLVED that the application be approved, subject to the determination by the Town Attorney whether all regulations and requirements had been met by the applicant. Chair- man Klefn abstained for the reason that he determined that there was inadequate information as to whether all regulations had been approved. Upon motion by Chairman Klein and seconded by Supervisor Uselmann, aye Supervisor Rahn, it was RESOLVED that a tax levy in the sum of $11,558 be certified to the County Auditor for the 1972 Volunteer Firemans Relief Asso- ciation, which in effect increased the levy previously submitted to the Auditor. The Town Engineer reviewed a conference he had had with MSB personnel relating to the master trunk sanitary sewer plan by the Town which had been approved by the Sewer Board, It is now before the Referral Committee of the Metropolitan Council and will be submitted to the Council. The Engineer further reviewed a prnposed letter to Mr. William rierrit, District 9 Engineer, concerning access from 35E to Slaters Aeres and the Board authorized the letter to be sent. The Engineer then explained the need for a change in the water main serving the MSB property. Upon motion duly made and seconded, it was RESOLVED that the Engineer be authorized to order that the work be done and that the cost ~t~ assessed to the benefited property owners. -3- The Board then met jointly with the Park Board and reviewed the proposed plans for the devaZapment of parks in the Town. Mr, John Voss ap- peared and discussed the plans: Further discussion concerned financing for partc acquisition and the need to commence acquisition as soon as possible, The Clerk read a letter fr'oia Dorman Atwood resigning as a Justice of the Peace of Eagan Tcftrnship, effective September 1, 1971. The Town Attorney was requested to dete~mi.(ie whether a replacement should be designated for the balance of his-term in 13.gh~ of the 1971 County Court bii3.,. The Board then reviewed the recommendation of Accounting Associates done by Mr. R, L. Leman tevi.ewing the proposed computer system for Toc~n per- poses. He indicated tihat he had reviewed the Litton System and Burroughs systems and made a recommendation that the Burroughs system be acquired by the Town. It was noted that the Town would isa~med iateiy be taking over 1200 new accounts that would require billing and it was determined that ah emergency situation existed requiring immediate oYd~r and acquisitiom af_the equipment. 1'urthef it way noted fiat for a somewhat comparable i.itton system there would be $~C1tl0 addltidt~al cost plus additioba~ prdgtamming; i~trther that the Burroughs system had been used by Eagan in the past and that the records par• ticularly for assessment purposes require continuity. It was therefore noted that there did not appear to be a comparable bidder and upon motion by Uselmann, seconded by Rahn, sye Klein, it was RESOLVED that the L3000 Burroughs computer system be ordered on a lease basis at $312.89 per month for a five year term and that the purchase of $3345.00 softwear equipment from Burroughs for the system be authorized; that no advertisement for bids be made for the reasons including those mentioned above and that the proposed contract with Burroughs be, and hereby is, accepted. 7.'!~e Town Clerk submitted a request from Mr. George Huber for sewer and water services at his filling station on High~iay.13.. Upon motion by -4- Chairman Klein and seconded by Supervisor Uselmann, aye Rahn, it was RESOLVID r that the Town Engineer prepare a feasibility study to be submitted to the Board at a later time, Upon motion the meeting ad3ourned. Dated: August 31, 1971 :_~ -5-