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10/28/2008 - City Council Special MINUTES SPECIAL CITY COUNCIL MEETING TUESDAY, OCTOBER 28, 2008 5:30 P.M. EAGAN ROOM – EAGAN MUNICIPAL CENTER City Council members present: Mayor Maguire, Councilmembers Fields, Hunter and Tilley. Councilmember Bakken was not present. City staff present: City Administrator Hedges, Assistant to the City Administrator Miller, Director of Administrative Services VanOverbeke, Public Works Director Colbert, Superintendent of Utilities Schwanz, City Engineer Matthys, Superintendent of Enterprise Operations Mesko, Campus Facilities Manager Vaughan, Director of Parks and Recreation Johnson, Fire Chief Scott, Chief Financial Officer Pepper, Community Development Director Hohenstein and Communications Director Garrison. I. ROLL CALL AND AGENDA ADOPTION Mayor Maguire called the meeting to order. City Administrator Hedges requested that the Council receive an update on the Woodland Preserve barrier issue between the City of Eagan and Inver Grove Heights and also requested that an item be added to consider the direction for preparation of an ordinance amendment to Chapter 5 regarding liquor license regulations. Councilmember Fields moved; Councilmember Hunter seconded a motion to adopt the agenda with the two additions to Other Business. Aye: 3, Nay: 0 (Councilmember Tilley not yet present.) II. PROPOSED 2009 PUBLIC UTILITY ENTERPRISE BUDGETS City Administrator Hedges provided an overview of the proposed 2009 Public Utility Enterprise Budgets, which includes Water, Sanitary Sewer, Street Lighting, Storm Drainage, and Water Quality. Mr. Hedges noted that user rates will be reviewed in December and incorporated into the City’s annual fee schedule for City Council consideration. It was noted as a part of a 2- year plan, sanitary sewer rates are expected to be increased at a rate higher than the other utilities due to the increased costs passed along by the Metropolitan Council Environmental Services for operations and required construction costs related to inflow and infiltration (I&I). Hedges added that no significant changes to rates are contemplated for any of the other utilities operations; however, staff is recommending a comprehensive review of all utility rates/fees to be undertaken in early 2009. Public Works Director Colbert provided an overview on the increased costs being passed along by the Metropolitan Council with regard to I&I. City Administrator Hedges noted that the proposed 2009 Water budget is proposed at $3,595,000, an operational increase of $261,100, or 7.9 percent from the 2008 budget. Hedges noted that the Sanitary Sewer budget is proposed at $5,568,900, an increase of $417,700 which is an increase of 8.1 percent over 2008. Special City Council Minutes October 28, 2008 Page 2 Councilmember Tilley arrived at 5:55 p.m. City Administrator Hedges summarized the Street Lighting budget, noting that the proposed 2009 budget is $506,600, an $11,100 increase or 2.2 percent over the 2008 budget. Hedges summarized the proposed 2009 Storm Drainage budget, which is proposed at $194,900, reflecting a decrease of $28,600 or 12.8 percent from the 2008 budget. Hedges summarized the proposed 2009 Water Quality budget, noting that the budget is proposed at $613,700, which is an $18,900 or a 3.2 percent increase over 2008. The City Council discussed the proposed Public Utility Enterprise budgets and directed the budgets to a future Consent Agenda for formal consideration. Public Works Director Colbert noted that a new state requirement will require cities by July of 2010 to implement new summer water conservation rates. III. 2009 CASCADE BAY BUDGET City Administrator Hedges introduced the item, noting that the proposed 2009 Cascade Bay budget is balanced at $1,188,500, which is status quo budget compared to the 2008 budget, which was approved at the same dollar amount. Hedges noted that no rate changes are proposed for 2009, and he summarized the 2008 attendance figures, expenditure and revenue rates, as well as a debt service payment summary. Mr. Hedges, along with Parks and Recreation Director Johnson, summarized the proposed marketing efforts for 2009. The City Council discussed the proposed budget and directed that the budget be included on an upcoming City Council meeting for formal consideration. IV. 2009 COMMUNITY CENTER BUDGET City Administrator Hedges introduced the item noting that the 2009 Community Center budget is proposed at $1,656,200, which represents a $23,200 or 1.4 percent increase over 2008. Hedges noted that the budget increase is being attributed to an increase in expenditures for electric and natural gas, and an increase in the renewal and replacement allocation. Hedges highlighted expenses associated with capital outlay and renewal and replacement, as well as marketing efforts and trends in the industry. The City Council discussed the 2009 proposed Community Center budget and directed that the budget be included in an upcoming City Council agenda for future consideration. V. 2009 EAGAN CONVENTION AND VISITORS BUREAU BUDGET City Administrator Hedges introduced the item noting that the Eagan Convention and Visitors Bureau (ECVB) budget is proposed at $877,000, an increase of 6.5 percent over 2008. Hedges noted that the Convention and Visitors Bureau Board has taken action on the budget and Special City Council Minutes October 28, 2008 Page 3 is forwarding it to the City Council for formal consideration. Hedges added that lodging tax revenues fund the ECVB’s budget. Communications Director Garrison summarized the budget process used to formulate the 2009 proposed budget and introduced Brent Cory, Executive Director of the ECVB, who provided an overview of the proposed budget as well as highlights and trends in the industry. The City Council discussed the proposed budget and marketing efforts. Councilmember Fields suggested including the Eagan promotional flyer in the welcome packets provided to participants in local sports tournaments. Mayor Maguire suggested looking into possible partnerships with professional sports teams as well as the state high school league tournaments. Councilmember Fields moved; Councilmember Tilley seconded a motion to approve the 2009 ECVB budget. Aye: 4, Nay: 0 VI. 2009 GENERAL FUND BUDGET UPDATE City Administrator Hedges noted that the City Council approved the preliminary 2009 General Fund budget at their September 2, 2008 City Council meeting. Hedges summarized the continued work of staff on the preliminary budget, including the incorporation of necessary changes to specific line items and/or certain proposed department budgets while maintaining the overall budget increase to no more than 4 percent. The City Council discussed the proposed modifications to the 2009 General Fund budget, and directed that the budget be brought back to the City Council in December for formal consideration. VII. CONTINUED DISCUSSION OF NOISE ATTENUATION ORDINANCE City Administrator Hedges introduced the item noting that at the August 26 Council workshop the City Council had a preliminary discussion regarding the formation of a noise attenuation ordinance. Community Development Director Hohenstein provided an overview of the additional information that was requested by the City Council at the August 26 workshop. Hohenstein noted that all but six (or fewer) lots exist in Eagan that would not provide the opportunity for the City to apply conditions through a land use approval of some kind. Hohenstein added that as a consequence of the determination that all but the small number of properties could be addressed through the development approval and condition approach the City has applied successfully for nearly fifteen years, the benefit of adopting a detailed ordinance is very limited. Per the recommendation of staff and the City Attorney, the City Council provided direction for staff and the attorney’s office to proceed with the consideration of an ordinance that formalizes the City’s past practice with respect to the application of noise attenuation Special City Council Minutes October 28, 2008 Page 4 analysis and noise attenuation conditions for development applications within the noise zones and buffer zone. VIII. OTHER BUSINESS Item 1. Woodland Preserves / Inver Grove Heights – City Administrator Hedges noted that per the direction of the Council, City staff was in contact with the City of Inver Grove Heights regarding the number of certificate of occupancies that have been granted in the Woodland Preserve development. It was noted that the development has not yet reached the 75 percent threshold of having certificate of occupancies granted. The City Council directed that staff communicate with the city of Inver Grove Heights to ask that they approach the City of Eagan in the spring of 2009 with an update as to the number of certificate of occupancies that have been issued, and the Council would consider removing the street barrier at that time. Item 2. Direct Preparation of an Ordinance regarding Liquor License Regulations – City Administrator Hedges noted that the new Cub Foods opening in Eagan does not meet the spacing requirements within the City Code with regard to liquor license regulations. Community Development Director Hohenstein provided an overview of the issue and the proposed modifications that could be made to the ordinance to ensure that the liquor license regulations could be appropriately modified, per the advice of the City Attorney, in order to allow Cub Foods to reach their November 14 grand opening date. The City Council discussed possible options for changes to the ordinance. Councilmember Tilley moved; Councilmember Fields seconded a motion to direct the preparation of an ordinance amendment of City Code Chapter 5 to change the separation requirements between licensed liquor establishments and certain other uses. Aye: 4, Nay: 0 Item 3. Procedure for November 6, 2008 City Council Meeting – City Administrator Hedges noted that Councilmember Hunter has been asked to stay at the dais through the November 6 City Council meeting agenda, which would result in the newly elected City Councilmember taking over official meeting duties at the November 18 City Council meeting. VI. VISITORS TO BE HEARD There were no visitors to be heard. X. ADJOURNMENT Councilmember Fields moved; Councilmember Tilley seconded a motion to adjourn the meeting at7:15 p.m.