06/26/1990 - City Council SpecialMINUTES OF A SPECIAL MEETING OF THE
EAGAN CITY COUNCIL
Eagan, Minnesota
June 26, 1990
1990 GOALS UPDATE
DEPARTMENTAL PRESENTATIONS /1991 BUDGET
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A special meeting of the Eagan City Council was held on Tuesday, June 26, 1990 at
5:30 p.m. at the Eagan Municipal Center budding. Present were Mayor Egan and City Councilmembers
Pawlenty and Wachter. City Councilmembers Gustafson and McCrea were absent. Also present were
Chief of Police Geagan, Fire Chief Southorn, Director of Parks and Recreation Vraa, Director of Public
Works Colbert, Director of Community Development Runkle, Director of Finance VanOverbeke and City
Administrator Hedges.
City Administrator Hedges presented a status update on the goals that were adopted
by the City Council and management team during a two (2) day retreat held during March, 1990. He
stated that responsibilities were assigned for each of the goals to various departments and then
proceeded to provide a progress update on the acknowledgements of the City Council and
management team on the top twelve (12) goals designated as a high priority. City Councilmember
Wachter suggested that a physical fitness /wellness program for City employees, specifically Police and
Fire, be added as a goal for 1990. City Councilmember Pawlenty suggested that Goal #10, which
includes a reevaluation of the City's comprehensive guide plan, be expanded to all land uses other than
the redesignation of high density residential land. He further recommended that City staff research
other cities and acquire copies of twenty-first century studies prior to any further consideration of Goal
#8, which is the formation of a twenty-first century committee. Mayor Egan stated that he would
appreciate a draft ordinance that would address the regulation of parked cars, removal of signs on
private property, house moving and other performance standards relating to existing residential areas
as discussed under Goal #11 of the adopted goals program.
Mayor Egan acknowledged there was no action required on the status of the goals
program and thanked the City Administrator and department heads for the progress and
accomplishments that have been made to date on those goals designated as high priority.
City Administrator Hedges stated that each department head has prepared an overview
of department operations relating to their proposed 1991 departmental budgets. He further stated that
each presentation will include an overall philosophy regarding the delivery of services in 1991 and their
direct relationship to the appropriation limitations recently imposed by the Minnesota Legislature as a
result of local government aid reductions to municipalities. The City Administrator further stated that
departmental presentations will include the impact on personnel, impact on service delivery and impacts
on present and future programs.
The presentations were then made by the Director of Community Development, Director
of Parks and Recreation, Director of Public Works /City Engineer, Fire Chief and Police Chief in that
order. Following their presentations with an exchange of dialogue was a summary by the City
Administrator and Director of Finance regarding the budgetary requirements for support services. The
City Administrator and Director of Finance reviewed support services which include organizational
memberships, data processing, financial control, licensing, elections and other requirements that relate
to the management and financial control for those departments as stated.
Following each of the presentations, members of the City Council asked a number of
questions relative to cost containment, budget impacts, anticipated capital expenditures and specifically
alternative revenue sources, including revenue forecasting. City Councilmembers discussed a number
of public policy issues, including the need to establish additional user fees for Parks and Recreation,
a capital improvements program to address redevelopment in Public Works and a reduction of certain
services within the Police Department. The City Administrator was directed to provide a cost
relationship to certain park services that assumes no additional charges to the residents for basic
facilities, however, user fees should be considered for playground supervisors, on -site inspections by
the City Forester and other related activities. City Councilmembers expressed a desire to establish
other user fees such as a higher cost for fire alarms while reducing certain public services such as car
lockouts and vacation house checks as an example.
City Administrator Hedges, in summary of the departmental presentations, stated that
dialogue and City Council direction are extremely important and will be used as a guideline in
developing the 1991 budget documents. Mayor Egan expressed his appreciation to each of the
department heads for their excellent presentations and acknowledged both the City Council and
management teams for an evening of consensus building on a series of difficult issues relative to the
preparation of the 1991 budget document.
OTHER BUSINESS
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City Administrator Hedges stated that a letter was received from the Commissioner of
Public Safety Paul Tschida in response to the City Administrator's letter to Govemor Perpich requesting
a reimbursement for costs the City incurred for public safety preparation for President Mikhail
Gorbachev's recent visit to the Twin Cities metropolitan area.
City Administrator Hedges informed the City Council that the Bieter Company is
appealing the dismissal of Larkin Hoffman and the City from the federal lawsuit that has named the City
of Eagan as a defendant. He further stated that the City Attorney will provide additional information as
part of an executive session at the July 10 City Council meeting.
ADJOURNMENT
There being no further business, the meeting was adjourned at approximately 10:30 p.m.
TLH