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2010-02-16 City Council Minutes MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota February 16, 2010 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Hansen, Fields and Tilley. There were no visitors who wished to be heard. A regular meeting of the Eagan City Council was held on Tuesday, February 16, 2010 at 6:30 p.m. at the Eagan Municipal Center. Present were Mayor Maguire, Councilmembers Bakken, Hansen, Fields and Tilley. Also present were City Administrator Tom Hedges, City Planner Mike Ridley, Public Works Director Tom Colbert, Community Development Director Jon Hohenstein, Assistant City Engineer John Gorder, City Attorney Mike Dougherty and Administrative Secretary / Deputy Clerk Mira Pepper. AGENDA City Administrator noted there would be two items added to the Consent Agenda as items T and U. Mayor Maguire added an item under Recognitions and Presentations. Councilmember Fields moved, Councilmember Tilley seconded a motion to approve the agenda as amended. Aye: 5 Nay: 0 RECOGNITIONS AND PRESENTATIONS Assistant to the City Administrator Miller provided an update in regard to the City’s goal of 150,000 th pounds of donated food as part of the City’s 150 Anniversary celebration. CONSENT AGENDA Councilmember Tilley moved, Councilmember Hansen seconded a motion to approve the Consent Agenda as amended. Aye: 5 Nay: 0 A. It was recommended to approve the minutes of the February 1, 2010 regular City Council meeting as presented. B. Personnel Items. 1. It was recommended to approve the hiring of Susan Kroeger, part time(.6 FTE) Police Clerical Technician. 2. It was recommended to approve the hiring of Susan Peterson, part time (.6 FTE) Police Clerical Technician. 3. It was recommended to change the status of M Knoll from .6 FTE part time to 1.0 FTE vacancies created from two resignations previously named in Item 1. 4. It was recommended to change the status of M Lutofsky from .5 part time to 1.0 FTE (full time) 5. It was recommended to approve the hiring of an HR Specialist to be named. C. It was recommended to ratify the check registers dated February 4, 2010 as presented. D. It was recommended to approve the City’s Investment Policy as revised. E. It was recommended to approve Tree Contractor Licenses for S & S Tree Specialists and Valley Tree Services, Inc. F. It was recommended to authorize Comcast to implement a revised late fee of $8 and a revised late fee procedure per the terms of its January 19, 2010 letter, as long as those procedures remain in compliance with the terms of the Eagan cable franchise. G. It was recommended to approve a Shows License and Parade Permit, and waive fee for the Funfest Ambassador Coronation for July 4 Funfest Committee. City Council Minutes February 16, 2010 Page 2 th H. It was recommended to approve the 2010 July 4 fireworks display contract with RES Specialty Pyrotechnics in the amount of $24,500 and authorize the Mayor and City Clerk to sign all appropriate documents. I. It was recommended to accept the donation of a Dell Computer valued at $3,000 through the Office of Juvenile Justice and Delinquency Prevention (OJJDP). J. It was recommended to authorize the issuance of Request for Proposals for insurance broker services and authorize the advertisement for bids. K. It was recommended to approve a contract not to exceed $200,000 with ThemeScapes, Inc for the final design and construction of a themed amenity to be constructed at Cascade Bay. L. It was recommended to approve a 120-day extension of time to record the final subdivision for The rd Oaks of Bridgewater 3 Addition, located at 3862 Bridgewater Drive. M. It was recommended to receive the Draft Feasibility Report for Project 1015, (Blackhawk Road – Street Improvements) and schedule a public hearing to be held on March 16, 2010. N. It was recommended to approve an update to the City of Eagan’s Special Assessment Policy addressing premature infrastructure failure and authorize immediate implementation of said policy amendment. O. It was recommended to approve the plans and specifications for Contract 10-02 (Citywide Street Improvements) and authorize the advertisement for a bid opening to be held at 10:30 a.m. on Thursday, April 1, 2010. P. It was recommended to approve a one month extension of time to record the final plat for Cedar Grove Park and Ride, consisting of 9 aces, located at 4035 Nicols Road. Q. It was recommended to approve the Scenario A list of proposed energy conservation and capital projects for select City buildings and authorize implementation utilizing EECBG funds. Authorize staff to enter into a guaranteed savings contract for construction management with the firm of McKinstry and designate the Director of Parks and Recreation to sign associated project documents. R. It was recommended to approve an amendment to the agreement with Dakota County and Inver Grove Heights to conduct the Regional Roadway System Visioning Study (RRSVS) and authorize the Mayor and City Clerk to execute all related documents. S. It was recommended to approve the On-Sale Wine, Sunday Wine and 3.2 percent malt liquor license for Smashburger Acquisition-Minneapolis, Inc., dba Smashburger, 1270 Promenade Place. T. It was recommended to approve a Premise Permit for Finnegans Community Fund to conduct pull-tab and bar bingo operations at Green Mill Restaurant, 1940 Rahncliff Court. U. It was recommended to approve a Massage Therapy Establishment License for Jennifer Mikle, (A Touch of Solitude, LLC) to be located at 1570 Century Point. PUBLIC HEARINGS City Administrator Hedges introduced this item regarding Project 1008, Lexington Parkview street improvements. Assistant City Engineer Gorder gave a staff report. Mayor Maguire opened the public hearing. There being no public comment, he turned discussion back to the Council. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve Project 1008 (Lexington Parkview – Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Aye: 5 Nay: 0 OLD BUSINESS There were no old business items. City Council Minutes February 16, 2010 Page 3 NEW BUSINESS ORDINANCE AMENDMENTS – CITY OF EAGAN City Administrator Hedges introduced this item regarding Ordinance Amendments to Chapter 11 of the City Code related to general provisions, signage, use districts and overlays, and performance standards. City Planner Ridley gave a staff report. Councilmember Hansen moved, Councilmember Tilley seconded a motion to approve Ordinance Amendments to Chapter 11, specifically as they relate to general provisions, signage, use districts and overlays, and performance standards. Aye: 5 Nay: 0 ORDINANCE AMENDMENT – CITY OF EAGAN City Administrator Hedges introduced this item regarding an Ordinance Amendment to Chapter 11 relating to the expiration of conditional use permits. City Planner Ridley gave a staff report. Councilmember Tilley moved, Councilmember Fields seconded a motion to approve an Ordinance Amendment to Chapter 11, specifically as it relates to the expiration of conditional use permits. Aye: 5 Nay: 0 LEGISLATIVE / INTERGOVERNMENTAL AFFAIRS UPDATE Assistant to the City Administrator Miller discussed proposed correspondence to the Metropolitan Airports Commission with comments to the MSP Long Term Comprehensive Plan. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve correspondence to the Metropolitan Airports Commission with comments to the MSP Long Term Comprehensive Plan on behalf of the City of Eagan. Aye: 5 Nay: 0 The regular Council meeting was adjourned at 7:20 p.m. to immediately convene a meeting of the Economic Development Authority. The regular Council meeting was reconvened at 7:30 p.m. ADMINISTRATIVE AGENDA There were no items that required action. VISITORS TO BE HEARD There were no visitors who wished to be heard. ADJOURNMENT Councilmember Fields moved, Councilmember Tilley seconded a motion to adjourn the meeting at 7:30 p.m. Aye: 5 Nay: 0 ____________________ _________________________________ Date Administrative Secretary / Deputy Clerk